Bldg Permit TechCITY OF
se 0
MINNESOTA
Position Description
Position: Building Permit Technician
Reports to: For Technical and Work Direction Supervision - City Planner
For Administrative Supervision - Administrative Services Director
Supervises: N/A
FLSA Status: Non- exempt
Pay Grade: 8
Date Approved: December 9, 2013
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled technical and administrative support work
including scheduling and coordinating building inspections and processing building
permits; performs related duties as required.
Supervision Received: Works under the technical and work direction supervision of the
City Planner and the administrative supervision of the Administrative Services Director
Supervision Exercised: N/A.
MAJOR JOB FUNCTIONS
1. Building Permits:
a. Ensure building permit application materials are properly completed
b. Prepare building permits including calculating and receipting fees; distribute
permits and certificates of occupancy
c. Communicate with applicant regarding permit
d. Schedule inspections and coordinate activity of building inspectors
e. Coordinate completion of building inspection processes and track pending
applications
f. Prepare enforcement notices, track completion of work ordered and follow-
up on permit
g. Monitor permit status, assist in coordinating follow-up, and prepare
notification letters for expiring permits
2. Other Permits and Reports:
a. Transmit applications for fence and grading permits to the City Engineer and
City Planner
b. Process administrative fence permits
c. Prepare statistical and other building reports as required by State and City
d. Transmits Gopher State One locate calls to City Engineer
e. Provide building activity reports and information to the County Assessor
3. Customer Service:
a. Serve as primary contact at public service counter and on telephone with
builders, contractors and general public providing technical information
relating to building code and ordinance requirements and processes for
commercial and residential construction
b. Provide information and answers questions on utilities, legal descriptions,
lots size and other pertinent building related data
c. Develop and maintain information sheets, checklists, maps and application
forms for public use
4. Administrative Functions:
a. Perform office support and management functions for building department
b. Manage department records and file system
c. Review building department administrative operations and recommend
changes to improve efficiency and work flow
d. Establish and oversee policies, procedures and practices for building permit
administration
e. Monitor operations to ensure compliance with applicable laws, regulations,
rules and ordinances
5. Other:
a. Follow all safety procedures
b. Provide exceptional customer service to residents, developers, elected and
appointed officials
c. Make decisions that are always in the best interest of the City, its residents
and businesses
d. Perform other duties and projects as assigned
e. Confer with supervisor, peers, and employees to discuss issues and resolve
issues
f. Promote a positive and motivating environment
KNOWLEDGE, SKILLS AND ABILITIES
• Extensive knowledge of building permit and rental ordinance processes and
procedures
• Demonstrated knowledge of City operations, ordinances, policies and
procedures relating to building permits.
• Demonstrated knowledge of standard office practices, equipment, software
including specialized building permit software, and procedures.
• Knowledge of records retention and records management.
• Considerable skill in performing mathematical calculations and preparing
statistical reports.
• Considerable skill to handle details, review applications and supporting
materials.
• Ability to establish effective working relationships and to communicate
effectively, both orally and in writing, with customers, vendors, City staff,
auditors and the general public.
• Ability to research and analyze data, search records, determine alternatives, and
make recommendations or implement changes as needed.
• Ability to organize and prioritize the work and meet deadlines.
• Ability to enter information with speed and accuracy and to maintain accurate
and complete records and documentation.
• Ability to work both independently and as part of a team.
• Ability to plan, prioritize and organize the department's work.
• Strong sense of honesty, integrity, and credibility
MINIMUM QUALIFICATIONS
1. Three years of responsible administrative support experience involving heavy
public contact, record keeping, and computer use.
2. Completion of relevant technical college coursework may substitute for one year of
experience in administrative support.
3. Experience in the construction industry may substitute for up to one year of
experience in administrative support.
4. High school graduation diploma
PREFERRED QUALIFICATIONS
5. Completion of Building Permit Technical certification program
6. Experience using PermitWorks software
7. Experience in a construction inspection administrative support position
PHYSICAL DEMANDS
Must be able to sit for long periods of time and manipulate objects using fine motor skills or
extended periods. Must have ability to bend, stoop, push, pull, and reach
periodically.
Note: This job description does not constitute a contract or employment agreement.