04-09-07 CCITEM 3_2
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
APRIL 9, 2007
6:30 PM
1 Mayor Larry Fournier will call the meeting -W order.
Mayor Fournier called the meeting to order at 6:31 PM.
Roll ll: Mayor Lany Fournier; Councilmembers: Vern Heidner, Jessica
Stockamp and Mark Thorsted.
Siff: Mike Robertson, City Administrator; Judy Hudson, City CleiWoning
Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer; Kristen
Carr, Assistant City Attorney, Tami Loff, Administrative Assistant; Gary Groen,
Finance Director; Brad Belair, Public Works Director; and Tim Rochel, Building
Official.
Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda aQnro av I.
Mayor Fournier moved 11.2 to 6.3. Mike Robertson added to consent agenda
Colan Ruch, 11805 80th St, bill for $280 and 9.3. Petition from Landcor to make
8e Street a city project.
CM Heidner motioned adoption as amended. Seconded by CM
Stockamp. All in favor. Motion carried.
3. Consider the following minutes.
3.1. March 26, 2007 Public Hearing.
CM Heidner n Boned adoption of minutes as amended. Seconded by
CM Thorsted. All in favor. Motion carried.
3.2. Mare 26, 2007 City Council Meeting.
Mayor Fournier wanted' to note that on Item 11.1 Council directed staff to
advertise for destruction of the tin shed.
CM Heidner nwUoned adoption of minutes as amended. Seconds! by
CM Stodomp. All in favor. Motion carried.
3.3. March 22, 2007 C, tvi ,Council Workshog.
Mayor Fournier motioned adoption of minutes as amended. Seconded
by CM Stodcamp. All in favor. Motion carried.
4. QMn Forum:minute UaM
4.1. 5Mal Preserdation: &e"nition of EW Scouts who assisted y4th
EasterEgg Hunt
City Council Meeting of April 9, 2007. Page 2.
Joel Kolles, 8925 Mason Ave, said he would like to see some kind of berm put in
next to the creek. He stated that after last months rain the creek rose. He is
hoping that the new culverts will take care of the problem. Mr. Kolles stated he is
willing to pay for improvements if needed. City Engineer Ron Wagner said that
they could take a look at putting in a berm.
S. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Comp Time Policy.
5.3. Approve Pay Estimate to Knife River Corporation in the amount of
$26,987.35 for Otsego Park sites.
5.4. Approve Pay Estimate for Otsego Creek Restoration Project for
$146,380.79.
CM Heidner motioned to approve Consent Agenda as amended.
Seconded by CM Stockamp. All in favor. Motion carried.
6. Old Business.
61 Removal/Re-use of Tin Shed.
Council confirmed they did not favor re -use of the tin shed. Administrator
Robertson said staff would advertise for its removal.
6.2. Consider Purchasing Policy.
City Administrator Robertson went over the Purchasing Policy. Mayor Fournier
said in Section 4, Use of Purchase Orders, he feels that $50,000 sounds too
high. CM Thorsted said that it does state that must be presented to Council for
approval. Council directed the wording be changed and brought back to the next
City Council Meeting.
6.3. Consider Purchase of Permit Works -Rental Module.
City Administrator Mike Robertson went over the rental module. Mayor Fournier
asked Building Official Tim Rochel if this quote will meet all their needs. Tim said
it would and that this will help Sandy with the Rental Licensing. City Clerk Judy
Hudson said that she can see many uses for this software.
CM Heidner motioned to approve purchase of Business license/Rental
Property and Septic Tracking Program along with Maintenance.
Seconded by Mayor Fournier. All in favor. Motion carried.
7. Public Works.
7.1. Vehicle Maintenance Software.
Public Works Director Brad Belair went over the software for Vehicle
Maintenance. He is recommending the purchase of at $497.00.
City Council Meeting of April 9, 2007. Page 3.
CM Thorsted asked if they will need special training for this program. Mr. Belair
said no they will not need any training.
Mayor Fournier moved to approve purchase of Maintenance Software
to be paid for out of the Public Works Budget. Seconded by CM
Stockamp. All in favor. Motion carried.
7.2. 2007 Contr ct Mowina.
Brad Belair went over the 2007 contract for mowing with Superior Lawn.
CM Heidner moved to enter into contract with Superior Lawn in the
amount of $18,179. Seconded by CM Stockamp. All in favor. Motion
carried.
8. Dan Licht, City Planner.
No items.
9. Ron Wagner, CII) Engineer.
9.1. Resolution Approving Plans & Specification and Ordering Ad f r bids
for Grenins Mississippi Hills Sanitary Sewer Extension.
City Engineer Ron Wagner went over the sewer extension to Grenin's Mississippi
Hills. He said that Chris Bulow is requesting a 6 inch line for the benefit of
Riverwood Conference Center. Mr. Wagner feels that it is not feasible they only
need 3 inch and recommends moving forward.
CM Heidner moved to approve Resolution 2007-22. Seconded by CM
Thorsted. All in favor. Motion carried.
9.2. Resolution on Revoking and Establishing MSA Streets.
City Engineer Ron Wagner went over the Resolutions.
CM Heidner moved to approve Resolution 2007-23 Revoking Municipal
State Aid Streets. Seconded by CM Thorsted. All in favor. Motion
carried.
CM Stockamp moved to approve Resolution 2007-24 Establishing
Municipal State Aid Streets. Seconded by Mayor Fournier. All in favor.
Motion carried.
9.3. Petition from Landcor.
City Administrator Mike Robertson said he received a petition from Landcor to
make 88th Street a city project and also to assess SAC and WAC fees. Mayor
Fournier said that since it was just received today and staff has not had time to
go over it he would like it added to the next City Council agenda.
10. Kristen Carr,ssistant City Attorney.
No items.
City Council Meeting of April 9, 2007. Page 4.
11. Council Items.
11.1. Update Population Sian.
Mike went over the amount it would cost to update Population Signs.
CM Heidner moved to have City Administrator Mike Robertson work
with State to have the Population Signs updated. Funds for this will
come out of the Council Contingency Fund. Seconded by CM Stockamp.
All in favor. Motion carried.
112. Consider Purchase of Permit Works -Rental Module.
Moved to Item 6.3.
12. Mike Robertson, City Administrator.
12.1. Set Workshop with Historic Preservation Commission.
City Council Workshop with Historic Commission was set for April 26th at
7:00 PM.
13 Judy Hudson. Mi Clerk.
Mrs. Hudson reminded Council about the Board of Review April 19th at 6:30 PM.
14. Adjourn by 10 PM.
CM Stockamp moved to adjourn at 7:50 PM. Seconded by CM Heidner.
All in favor. Motion carried.
Mayor Larry Fournier
ATTEST: � _ y, -M & U&
Tami Loll, Administratn►e Assistant