3.12 Fleet Vehicles
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Kurt Neidermeier
Parks and Recreation Director Jacobs
November 14, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.12 – Fleet Vehicles
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve two fleet vehicle purchases.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2023 Fleet Capital Improvement Plan (CIP) includes the purchase of two (2) three quarter-ton
extended cab pickups. One is a replacement for the Parks & Recreation Department and the other is a
replacement for the Utilities Department. The replacement vehicles will be kept and added to the City’s
reserve fleet to fulfill the need for additional staff transportation throughout all departments.
Staff has requested State contract pricing from Midway Ford and received pricing of $51,967.36 per
vehicle. In addition, Staff requested State contract pricing from Countryside Services for plow equipment
and installation in the amount of $9,802.20 per vehicle. The total purchase price for the two vehicles and
plow equipment will be $123,539.12. This total purchase price will be reflected in the 2023 CIP as delivery
of these two vehicles is anticipated in 2023.
The Public Works Subcommittee was presented with this information at its August 17th meeting and
recommended that it be placed on consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Vehicle Quotes – Midway Ford
• Plow Quote – Countryside Services
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the purchase of two (2) three quarter-ton extended cab pickups from Midway Ford in
the amount of $103,934.72 and the purchase of two (2) plow equipment and installation packages from
Countryside Services in the amount of $19,604.40.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 – Capital Equipment Revolving ($61,769.56)
Fund 601 – Water Utility ($15,442.39)
Fund 602 – Sanitary Sewer Utility ($46,327.17)
Yes (2023)
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FTM20 Contract # 169665
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.8L V8
Sync Shift on Fly 4x4 Rear View Camera
Power windows Power Locks Cruise
Options Code Price Select
Cloth 40/20/40 Seat 1S $91 x Exterior Colors Code Select
LT245/75r17E AT Tires TBM $150 x Blue Jeans Metallic N1
Block Heater 41H $91 x Race Red PQ
120V Outlet 43C $160 x Stone Gray Metallic LQ
Snow Plow/Camper Pkg 47B $277 x Shadow Black G1
Upfitter Switches 66S $150 x Magnetic Metallic J7
410 Amp Alternators 67B $104 x Ingot Silver Metallic UX
Remote Start 76S $228 x Oxford White Z1 x
Tailgate Step 85G $342 x
Spray-In Bedliner $542 x
Dual Batteries 86M $191 x Extended Service Contracts Cost Select
XL Chrome Package 96V $205 x 7 year/75,000 mile $3,570
Luverne Grip Steps $805 x PremiumCare Warranty
Wheel Well Liners $499 x (Bumper to Bumper)
Mud Flaps 61S $119 x
Option Total $3,954
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #KG419
6.8 Gas $44,645.16 Purchase Order required prior to order placement
Options Price Totals $3,954.00
Extended Warranty PO #2927
Transit Impr Excise Tax $20.00
Tax Exempt Lic $64.25
6.5% Sales Tax $3,158.95 Name of Organization CITY OF OTSEGO
Document fee $125.00
Sub total per vehicle $51,967.36
Number of Vehicles 1 Address 13400 90TH STREET
Grand Total for all units $51,967.36
City, State, Zip
OTSEGO MN 55330
Acceptance Signature Contact Person/ Phone #NICK JACOBS
NICK JACOBS 763-334-3170
Print Name and Title Date Contact's e-mail address and fax #
2023 F250 4X4- Super Cab- 6.75' Box
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FTM20 Contract # 169665
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.8L V8
Sync Shift on Fly 4x4 Rear View Camera
Power windows Power Locks Cruise
Options Code Price Select
Cloth 40/20/40 Seat 1S $91 x Exterior Colors Code Select
LT245/75r17E AT Tires TBM $150 x Blue Jeans Metallic N1
Block Heater 41H $91 x Race Red PQ
120V Outlet 43C $160 x Stone Gray Metallic LQ
Snow Plow/Camper Pkg 47B $277 x Shadow Black G1
Upfitter Switches 66S $150 x Magnetic Metallic J7
410 Amp Alternators 67B $104 x Ingot Silver Metallic UX
Remote Start 76S $228 x Oxford White Z1 x
Tailgate Step 85G $342 x
Spray-In Bedliner $542 x
Dual Batteries 86M $191 x Extended Service Contracts Cost Select
XL Chrome Package 96V $205 x 7 year/75,000 mile $3,570
Luverne Grip Steps $805 x PremiumCare Warranty
Wheel Well Liners $499 x (Bumper to Bumper)
Mud Flaps 61S $119 x
Option Total $3,954
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #KG419
6.8 Gas $44,645.16 Purchase Order required prior to order placement
Options Price Totals $3,954.00
Extended Warranty PO #2926
Transit Impr Excise Tax $20.00
Tax Exempt Lic $64.25
6.5% Sales Tax $3,158.95 Name of Organization CITY OF OTSEGO
Document fee $125.00
Sub total per vehicle $51,967.36
Number of Vehicles 1 Address 13400 90TH STREET
Grand Total for all units $51,967.36
City, State, Zip
OTSEGO MN 55330
Acceptance Signature Contact Person/ Phone #KURT NEIDERMEIER
Kurt Neidermeier 763.458.4219
Print Name and Title Date Contact's e-mail address and fax #
2023 F250 4X4- Super Cab- 6.75' Box
Work Order
Sold to:
Ticket date:
Ship to:
Countryside Services
6228 US - 10
Ramsey, MN 55303
City of Otsego
13400 90th Street NE
Otsego, MN 55330
763-441-4414
Page:1
1-106474
11/7/22
Order#:
Sls rep:
Customer #:101262
SCOTT ESTIMATEWork Order Status
Ext prcSelling unitPriceDescriptionItem #Quantity
1 MSC18092 BLADE CRATE (SNOWPLOW),9-2,STE 3,276.00 EACH 3,276.00
1 MSC15002B PLOW BOX, RT3-V, SH2 8-2/9-2,D 6,531.20 EACH 6,531.20
1 LTA10200 UC/RT3,FORD F250/350/450/550,1 774.80 EACH 774.80
1 MSC09601 CONTROL-HANDHELD,V-BLADE,12V 338.00 EACH 338.00
1 MSC25002 KIT-WIRING,RT3 SH2,12V,FORD F2 390.00 EACH 390.00
1 DISCOUNT PRODUCT DISCOUNT -2,087.00 EACH -2,087.00
1 DISCOUNT Municipal Rebate -678.60 EACH -678.60
1 INSTALL PLOW Install Snow Plow 800.00 EACH 800.00
1 MSC01565 SNOW DEFLECTOR 332.80 EACH 332.80
1 INSTALL SNOW FLAP Install Snow Flap 125.00 EACH 125.00
Order subtotal:User:Total line items: 10RAYNE 9,802.20
Tax amount: 0.00
Order total: 9,802.20
0.00
Order amt due: 9,802.20
3% CHARGED FOR CREDIT CARDS ON NEW PLOWS
PLOW DEPOSITS ARE NONE REFUNDABLE
WE DO NOT ACCEPT CHECKS
3% CHARGED FOR CREDIT CARDS ON NEW PLOWS
PLOW DEPOSITS ARE NONE REFUNDABLE
WE DO NOT ACCEPT CHECKS