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3.5 Ordering Feasibility Report for 2023 Street Renewal Project Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Public Works City Engineer Wagner November 14, 2022 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty 3.5 – Feasibility Report for 2023 Street Renewals STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. X Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends the City Council adopt a resolution ordering preparation of a feasibility report. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: The 2023 Capital Improvement Plan includes funding for the 2023 Street Renewal Improvement Project which includes streets within Vasseur’s Oak Grove 1st and 2nd Additions, Otsego Acres 1st and 2nd Additions, Hidden Valley, Deer Field Acres, and Otsego Industrial Park. The streets are all paved with ditches. Originally Paved Overlaid Sealcoat Fogseal PCI Rating Proposed Vasseur’s Oak Grove 1st and 2nd 1980 1999 2005 --- 48 Reclaim Otsego Acres 1st and 2nd 1982 1999 2005/15 --- 48 Reclaim Hidden Valley 1980 1999 2005 --- 45 Reclaim Deer Field Acres 1981 1999 2005 --- 45 Reclaim Otsego Industrial Park 1995 --- 2005 2016 54 Overlay The existing roadways consist of a 3 ½” bituminous surface approximately 20-24 feet wide. The pavements are experiencing block, alligator, edge cracking, and thermal cracking due to its age. Typically, pavements within PCI Ratings of 50 or less are in their final stages of useful life and will need to be reconstructed in the very near future. Staff is requesting a feasibility report be completed to determine the best method of street renewal. The report is required per Statue 429 to assess benefiting property owners. The report will provide estimated project costs, identify benefiting properties and funding options, and estimate assessment amounts. The 2023 Capital Improvement Plan includes funding of $1,186,887 for the project. City staff currently estimates that the feasibility report will be completed and presented to the City Council in February 2023. SUPPORTING DOCUMENTS ATTACHED: • Resolution 2022-85 • PCI Rating Map – 2022 POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to adopt Resolution 2022-85 Ordering Preparation of a Feasibility Report for the 2023 Street Renewal Improvement Project. BUDGET INFORMATION FUNDING: BUDGETED: Fund 201 – Pavement Management Yes 1 CITY OF OTSEGO COUNTY OF WRIGHT STATE OF MINNESOTA RESOLUTION NO: 2022‐85 RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE 2023 STREET RENEWAL IMPROVEMENT PROJECT WHEREAS it is proposed to improve streets within Vasseur’s Oak Grove 1st and 2nd Additions, Otsego Acres 1st and 2nd Additions, Hidden Valley, Deer Field Acres, and Otsego Industrial Park, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA: 1. That the proposed improvement, called the 2023 Street Renewal Improvement Project be referred to Hakanson Anderson for study and that their firm is instructed to report to the City Council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost‐effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED by the Otsego City Council this 14th day of November, 2022. MOTION BY: SECONDED BY: IN FAVOR: OPPOSED: CITY OF OTSEGO __________________________________ Tom Darkenwald, Acting Mayor ATTEST: __________________________________ Audra Etzel, City Clerk ¯ 456738456738 456738 456742 456742 456742 456742 456736 456739 456739456739 456719 456719 §¨¦9 4 456737 456718 EF137 EF137 10195TH 60TH 85TH 94 70TH 80TH KADLERO DEANRIV E RPAGEPARRISHMACIVER83RDNASHUA 53RDLABEAUX65THQUEENSJABER75TH 78THMASON 77THQUAM91ST PARKMCALLISTER90TH QUADAYJALGERPACKARDMARLOWE96TH89TH OHLANDOGRENJASON O BRIAN10 1S T 61ST 88TH 87TH RAWLINGS7 2 N D73RD KALDERNABERQUIN82ND 74TH 71ST 81ST OAKWOOD92ND PARELL54TH 58TH 59THKAGAN76TH JANDELJAMES LANDER62ND 84TH NEEDHAMRAMIERKAHLER93RD 105TH67TH 94TH QUALEPALMGREN63RDLARGE103RD OGDEN51ST97TH RANDOLPHMARTIN FARMSODELLKITTREDGE O DAY SERVICE LYDIAMARSHALL99TH OCHOA6 9 T H NELMARKQUI GLEY68TH 56 TH 52NDQ UIL L E YKALLANDMARXPADGETTNAPIERNADALANASONKALENDA79TH L A M B E R T LANNONMACKENZIEKAEDI NG57THLAMONTLASALLER A DF OR D75TH LACHMAN64THJANSEN RATHBUN55THPARKINGTON66TH M A C L Y N N QUAKERMARQUETTENAUGHTOR PARQUETO DELLPARSONOR G E N MACKENIZIE MARTINKAHL88TH PARISODAYLANDAULANGLEYPINNACLELARABEE Q U A N T R E L L E QUARRYQUAIL QUENROERASPBERRYPALISADESMACLARENR A M S L U N DMANCHESTERO'DELLPADREKAISERKEADING77TH 77TH PARELLNASHUAO DAY87TH OGRENO DELLLAMBERT ODAYO C H O AKAISERK A G A N MARX PALI SADES6 5 T H 7 2 N D 56THQUADAYOGDEN65TH 74TH 62ND 74TH OAKWOODPAGEKAHLER JABER66TH 90TH 78TH 77THO DAYQUAM87TH 59TH 58TH 62ND 85TH MARLOWE79TH PARKPACKARD83RD PARELLJALGERNABERRAMIER74TH 73RD 67TH 9 6 T H 88TH 79TH 5 7 T H 71 ST 84TH88TH 7 3 R D 71ST83RD 71ST 81ST 69TH O DELL75TH KALLAND72ND74TH 75TH78TH 73RDLANDAU 76TH SERVICE62ND PACKARD92ND PARSON67TH OCHOA71ST71ST PARRISHOAKWOOD77TH JANSEN OGR E N96TH 77TH PACKARD85TH OH L A N DLANDERPARK 73 RD75THMARLOWE QUILLEYO DAY7 2 N D 80TH 81ST 9 2 N D93RD 95TH 78TH 73RD MA R LO W E 62ND 85TH 62ND 78THO BRIAN93RD 79TH JAMES ODELL54TH87TH 75TH 77TH 72ND76 TH75TH 7 7 T H 91ST 90TH 9 2 N D MASON90THLARGE O BRIAN56TH PADGETT 71ST 88TH 71ST70TH 94 81ST 76THPALMGREN89TH L A RGE 76TH 95TH 78TH 77TH P AR E L L 74TH OCHOA87TH ODELL93RD LANGLEY93RD 62NDPARQUET81ST70TH 94TH M A S O N 83RD 76TH 82ND 96TH 87TH 67TH 76TH 71 ST 81ST QUEENS89TH SERVICE 79TH KALLAND59THQUADAY60THPARKINGTON 54TH 9 2 N D 82ND 72ND89TH83RD91ST 72ND88TH 92ND 75TH 71ST 65TH71ST67TH96TH 84TH KAHLER 89TH 10191ST MACKENZIE QUADAYRIVER78TH 73RD 60TH 72 N D 83RD 75TH 72ND OCHOA 90TH 96TH 76TH 87TH 97TH 78TH SERVICE PCI RATING MAP-2022 K:\GIS\Projects\Municipal\OTSEGO\OT387 (Streets)\2022\OT387-2022 PCI Rating Map.mxd Legend NO RATING 33 - 40 41 - 50 51 - 60 61 - 70 71 - 80 81 - 83 84 - 87 88 - 91 92 - 95 96 - 100