3.16 West WWTF Change Order 2
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier November 28, 2022
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty
AE2S Engineer Schaefer
3.16 – West WWTF Change
Order
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of a project change order.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The initiation of field construction was delayed 116 days due to delayed final approval of the NPDES permit
and related EAW. Rice Lake Construction Group is requesting a 90-day extension to the contract
completion dates. Additional labor cost is being requested due to work that has shifted from 2022 to 2023.
Additional work is required to allow the construction to continue to through the winter. Additional detail is
included in the attachment. The proposed change order is a lump sum basis, and no further modifications
due to construction start delay are anticipated.
The time extension request, cold weather scope items, and associated costs are appropriate.
This change order was reviewed with the Public Works Subcommittee on November 16th with
recommendation to include for City Council consent agenda consideration and approval.
SUPPORTING DOCUMENTS ATTACHED:
• Change Order Proposal #02 – Construction Start Delay
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Change Order Proposal #02 – Construction Start Delay in the amount of $167,501.00
with an additional 90 days of contract time to Rice Lake Construction Group for the West WWTF
Improvements Phase 1 project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 602 – Sanitary Sewer Utility
Yes
November 9, 2022
AE2S
6901 East Fish Lake Rd.
Suite 184
Maple Grove, MN 55369-5457
ATTN: Scott Schaefer, PE
Re: Otsego West WWTF Improvements Phase 1
RLCG Project No. 2215
Change Order Proposal #: 002 – Construction Start Delay
Scott,
Rice Lake was not able to start on the Otsego West WWTF project this spring/summer as
planned when the project bid in April. Due to this delay, there are additional costs to get
started on this project this winter now that we have received the approval to start. The total
additional costs to start this project in the winter months is $167,501.00. Please see attached
for the breakout of the costs. Also due to the delay, Rice Lake is requiring a contract extension
of 90 calendar days to all milestone dates.
Please let me know if you have any questions.
Sincerely,
Rice Lake Construction Group
Matt Perpich
Project Manager
2215
Otsego West WWTF Improvements Phase 1
22360 County Road 12, PO Box 517 11/9/2022
Deerwood, MN 56444 02
HOURS $ RATE TOTAL RATE TOTAL
Labor Esclation 4500.00 HRs 4500.00 3.00$ $13,500.00 -$ $0.00 -$ -$ 13,500.00$
Labor for Blankets/Heating Equipment 360.00 HRs 360.00 99.00$ $35,640.00 $0.00 -$ -$ 35,640.00$
Rock for Base Slab (SBT/MTB)851.85 CYs 120.00 99.00$ $11,880.00 30.88$ $26,309.12 -$ 10,400.00$ 48,589.12$
Groud Thawing Equipment (2 EA)3.00 Months -$ $0.00 6,400.00$ $19,200.00 -$ 21,000.00$ 40,200.00$
-$ $0.00 -$ $0.00 -$ -$ -$
-$ $0.00 -$ $0.00 -$ -$ -$
-$ $0.00 -$ $0.00 -$ -$ -$
-$ $0.00 -$ $0.00 -$ -$ -$
-$ $0.00 -$ $0.00 -$ -$ -$
-$ $0.00 -$ $0.00 -$ -$ -$
Misc. Small Tools and Mat'l 5% of Labor 1.00 ea 5.00%3,051.00$
Sales Tax 1.00 ea 7.375%3,356.30$
Totals 4,980.00 61,020.00$ 45,509.12$ -$ 31,400.00$ 144,336.41$
Rice Lake Mark-up on Subs (5%)-$
Rice Lake Mark-up on Labor, Material, and Equipment (15%)20,689.37$
Bond Cost (1.5%)2,475.39$
Total Change Order Proposal Request 167,501.00$
Days Requested 90
MATERIAL SUBCONTRACTOR
TOTAL
EQUIPMENT
TOTAL LINE TOTALDESCRIPTIONQTYUNITLABOR
RLCG PROJECT #:
PROJECT NAME:
DATE:
COP:
CHANGE ORDER PROPOSAL
2