12-12-22 City Council MinutesOTSEGO CITY COUNCIL MEETING
MONDAY, DECEMBER 12, 2022
7:00 PM
OTSEGO PRAIRIE CENTER
Call to Order.
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp; Councilmembers: Tom Darkenwald, Brittany Moores, and Jeff Dahl. City Staff:
City Administrator/Finance Director Adam Flaherty, Human Resources/Assistant City Administrator
Sabrina Hille; City Engineer Ron Wagner; City Planner Daniel Licht; City Attorney Dave Kendall; and City
Clerk Audra Etzel. Absent: Councilmember Tina Goede.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:01 PM. No one from the public spoke.
Mayor Stockamp closed the Open Forum at 7:01 PM.
2. Consider Agenda Approval.
CM Moores motioned to approve the agenda as written, seconded by CM Dahl. All in favor.
Motion carried 4-0
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes,
A. November 28, 2022 Meeting.
B. November 28, 2022 Special Meeting.
3.3 Approve City Council Special Compensation for November 2022.
3.4 Motion to Cancel the Regular City Council Meeting Scheduled for December 26, 2022.
3.5 Approve the Purchase of Fleet Vehicles — Lawn Mower and Utility Vehicle.
3.6 Approve the Hiring of a Recreation Leader Position,
3.7 Approve an Installation Services Agreement with Ferguson Enterprises, LLC.
3.8 Approve Pay Application #1 for the Well #10 Project.
3.9 Adopt Resolution 2022-94 Ordering Plans and Specifications — 2023 Street Maintenance.
3.10 Approve the Proposed 2023 Pay Plans.
3.11 Approve Pay Application #4 for the West WWTF Improvements Phase 1 Project.
3.12 Approve Professional Services Agreement — Central Wellfield Implementation Planning.
3.13 Adopt Resolution 2022-95 Approving Transfer of Funds in Accordance with Fund Balance Policy.
3.14 Adopt the Wayfinding Plan.
3.15 Adopt Resolution 2022-96 Accepting Public Improvements for Great River Centre 6th
3.16 ALDI, Inc.
A. Approve Site and Building Plans Subject to Conditions in the Findings of Fact and Decision.
B. Adopt Resolution 2022-97 Approving a Site Improvement Performance Agreement.
3.17 Approve a Memorandum of Understanding — Health Care Savings Plan.
3.18 Accept Proposal and Approve a Service Agreement with SafeAssure — Safety Program.
CM Moores motioned to approve the consent agenda as written, seconded by CM Dahl. All
in favor. Motion carried 4-0.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING DECEMBER 12, 2022
4. Public Hearing:
4.1 Fee Schedule
A. City Clerk Attests to Legal Notice.
B. Presentation by City Planner.
C. Conduct Public Hearing.
D. Consider Ordinance 2022-17 Amending the City Code Regarding the 2023 Fee Schedule.
City Clerk Etzel attested to the legal notice being published and posted as required and confirmed no
comments have been received.
City Planner Licht presented the staff report reviewing the proposed fee schedule for 2023.
Mayor Stockamp opened the Public Hearing at 7:11 PM. No one from the public spoke.
Mayor Stockamp closed the Public Hearing at 7:11 PM.
CM Darkenwald asked about the escrow fees for development. City Planner Licht noted staff has been
experiencing increased work required to get them ready for Council consideration, having enough funds
in the escrow benefits the City to ensure development pays for itself and involves less effort for the
Finance Department in invoicing overdrawn escrow accounts. CM Darkenwald questioned the park
dedication fee for industrial properties. City Planner Licht said now that the industrial areas are
established, there is less of a need to incentivize the development and the fees will help with park
development.
CM Dahl motioned to adopt Ordinance 2022-17 amending the City Code regarding the 2023
fee schedule and approve publication in summary form, seconded by CM Moores. All in
favor. Motion carried 4-0.
5. Engineering_
5.1 Otsego Creek Hydraulic Stud
A. Presentation by City Engineer.
B. Consider Approval of Amendment No. 1 to the Professional Services Agreement.
This item was previously discussed at the November 28t" meeting and City Council tabled for more
information. City Engineer Wagner presented the staff report.
City Engineer Wagner said the City needs to complete an Otsego Creek Rehabilitation Project in
conjunction with the Prairie Pointe Development. The DNR had some additional modeling requirements
to obtain permits for the rehab project. Earlier in the year the City entered a contract with AE2S to
complete a model. In the review process with the DNR, the DNR added a requirement to complete a
second model to better align with the pending renewal of FEMA flood plain mapping. A second model
over the same area essentially doubles the scope of work necessary, thus the amendment for an
additional $18,500.
City Engineer Wagner noted Justin Klabo from AE2S was available for questions.
CM Darkenwald asked about the original contract of $18,500 and why the cost is an additional $18,500,
when some of the modeling would have been repetitive from the previous model. Engineer Klabo said
the additional model needed to be recreated. CM Darkenwald asked which organization is working on
the new model? City Engineer Wagner said most counties in the State have had their FEMA models
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING DECEMBER 12, 2022
updated and approved; Otsego is proposed to be updated in 2024. The Otsego Creek is a newer flood
plain. City Engineer Wagner said since about 1998, all the developments have a stormwater overflow.
Adding, no homes have flood with this added safety feature in place. Mayor Stockamp asked about
FEMA and the DNR updating the maps in 2024. City Planner Licht said the preliminary review is more
accurate and some areas currently in the flood plain will no longer be considered in the flood area. City
Engineer Wagner noted the map was last updated in the 1960s. CM Moores said the City Council
delayed approval at the last meeting due to lack of information.
CM Darkenwald motioned to approve Amendment No. 1 to Professional Services Agreement
for storm water hydraulic modeling of Otsego Creek with Advanced Engineering and
Environmental Studies, LLC (AE2S) in the amount of $18,500, seconded by CM Moores.
CM Darkenwald asked staff and AE2S to notify the City Council of increases in a timelier manner in the
future.
All in favor. Motion carried 4-0.
6. Administration:
6.1 Facility Design Services Agreement.
A. Presentation by Wold Architects and Engineers.
B. Consider Acceptance of Proposal and Approval of Facility Design Services Agreement.
City Administrator/Finance Director Flaherty introduced Jonathan Loose from Wold Architects.
Wold Architects and Engineer representative Jonathan Loose gave an update of the process from the last
18 months, including a new City Hall, Public Works buildout, cold storage, and updates to Prairie Center.
The design phase will get into more detail for the core planning groups of the facilities. Wold has a solid
basis with the square footage and needs. More feedback will be gathered before putting together the
design phase and then construction documents. Mr. Loose said this is their formal proposal to move
forward with the project, noting the design process will take 6-9 months.
Attorney Kendall said the contract has been reviewed and their recommendations that were accepted.
CM Darkenwald asked about Article 11 of the commission process of the contract. Mr. Loose said there
are certain conditions where a third party would inspect and verify the buildout is functioning properly.
CM Darkenwald asked about the fee listed in Article 11.2 and 11.3. Mr. Loose said the fixed fees are
outlined in schedule A. CM Darkenwald further asked about Article 11.8.1.11. Mr. Loose said this is for
the licensing software for modeling that may need to be updated. CM Darkenwald asked if Article
11.8.1.11 could be removed? Mr. Loose said they can remove this Article.
CM Darkenwald motioned to approve the agreement between the City of Otsego and Wold
Architects and Engineers and to accept the proposal to perform full architectural and
engineering consulting services, excluding article 11.8.1.11, seconded by CM Dahl.
CM Darkenwald asked to verify where this cost would be expensed. City Administrator/Finance Director
Flaherty said the cost would come from Fund 414 — Capital Improvement Revolving.
All in favor. Motion carried 4-0.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING DECEMBER 12, 2022
6.2 Emergency Services Director.
A. Presentation by Assistant City Administrator/Human Resources
B. Consider Approval of a Job Description.
Assistant City Administrator/Human Resources Director Hille presented the Emergency Services Director
job description that has been prepared for consideration. Staff is awaiting the position scoring in the
Safe System. The Pay Grade within the City's pay plan will be brought as a future recommendation to
City Council in January, as well as the proposed recruitment schedule.
Mayor Stockamp asked if the interview panel has been finalized. Assistant City Administrator/Human
Resources Director Hille said staff would like to have more information before making a
recommendation. CM Darkenwald asked if this has been reviewed by the City's consultant. Assistant
City Administrator/Human Resources Director Hille said Jerry Streich with Capstone Public Sector
Solutions helped draft the job description.
CM Moores motioned to approve the Emergency Services Director job description and
authorize staff to begin the preparation of recruitment for later review by City Council,
seconded by CM Dahl. All in favor. Motion carried 4-0.
6.3 2023 Budgets and Property Tax Levv.
A. Truth in Taxation Presentation by City Administrator/Finance Director.
B. Public Input.
C. Consider Resolution 2022-98 Adopting the 2023 Annual Operating Budgets.
D. Consider Resolution 2022-99 Setting the Final Property Tax Levy for Taxes Payable 2023.
E. Consider Resolution 2022- 100 Adopting the 2023-32 Capital Improvement Plan.
City Administrator/Finance Director Flaherty presented the 2023 Truth in Taxation Presentation.
Mayor Stockamp opened the Public Comment at 8:14 PM. No one from the public spoke.
Mayor Stockamp closed the Public Comment at 8:14 PM,
CM Darkenwald noted the 2023 tax capacity and residential increase is part of the market value increase
in relationship to taxpayers paying a higher portion of City taxes.
CM Darkenwald motioned to adopt Resolution 2022-98 Adopting the 2023 Annual Operating
Budgets; to adopt Resolution 2022-99 Setting a Final Property Tax Levy for Taxes Payable
in 2023; and to adopt Resolution 2022-100 Adopting the 2023-2032 Capital Improvement
Plan, seconded by CM Moores.
CM Darkenwald asked how many budget meetings have been held? City Administrator/Finance Director
Flaherty noted there have been eleven meetings including tonight.
All in favor. Motion carried 4-0.
7. City Council Reports and Updates:
Special Recognition: City Councilmember Tom Darkenwald.
Mayor Stockamp said this was CM Darkenwald's last meeting and presented him with a plaque from the
City to thank him for all his years of service.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING DECEMBER 12, 2022
The City Council and staff thanked CM Darkenwald for his time, knowledge, and dedication to the City of
Otsego.
Dave Thomson, 8393 Ochoa Court said he has worked with CM Darkenwald on the Planning Commission
and thanked him for his service.
CM Darkenwald said he always tried to do his best and put the City and residents first.
CM Moores attended the ribbon cutting for Gomez Law, their organization works with families in need.
Mayor Stockamp said she and Assistant City Administrator/Human Resources Director Hille recently
attended the Wright County Mayors Association. Santa Day was last Saturday and she thanked the
Parks and Recreation staff.
8. Staff Reports and Updates
Assistant City Administrator/Human Resources Director Hille noted the Emergency Services pay range
and interview schedule will come back for review in January.
City Administrator/Finance Director Flaherty said the I94 Corridor Coalition is hosting their annual
Legislative Preview event on January 6th, more details to follow. Due to the mail interruption staff is
recommending City Council consider waiving fees for delinquent utility bills due this month.
CM Darkenwald motioned to waive the late fees for utility billings for this month, seconded
by CM Moores. All in favor. Motion carried 4-0.
City Clerk Etzel said staff has posted and published the Advisory Commission openings.
City Planner Licht noted there is no Planning Commission scheduled until next year and there are many
commercial projects in the works.
Sergeant Jason Oltmanns with the Wright County Sheriff's Department noted a public thanks to one of
their staff members that has been investigating an issue in Otsego.
9. Adjournment.
CM Darkenwald motioned to adjourn at 8:37 PM, seconded by CM Moores. All in favor.
Motion carried 5-0.
Jessica Stockamp, Mayor
ATTES J
GraEtzel, City Clerk
5Z
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