3.12 Approve Plans and Specifications and Order Advertisement of Bids - 2023 Street Maintenance
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner February 13, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.12 – 2023 Street
Maintenance Projects
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve the Plans and Specifications and Order Advertisement for
Bids for the 2023 Street Maintenance Projects.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
In December 2022, the City Council authorized preparation of plans and specifications for the 2023 Street
Maintenance Projects, which have now been completed. The Street Maintenance Projects includes seal
coating, fog sealing, micro-surfacing, traffic control, and striping of various streets throughout the City
according to the current street maintenance schedule and Capital Improvement Plan (CIP).
In 2020 the City implemented a revised maintenance program which incorporates micro-surfacing of both
collector and local streets. With the new program, streets receive a single seal coat treatment before
being micro-surfaced. These projects have separate plans and specifications and are bid separately to
attract as many bidders as possible and receive the most competitive bids for each project. The micro-
surfacing contractors and seal coat contractors may or may not be able to complete both types of projects.
Both projects are not scheduled to start until after July 15, 2023, to allow City Street Maintenance crews to
perform the patching necessary as well as have all crack filling completed.
Quotes for any larger patching that exceeds City Staff’s capabilities and crack filling will be obtained
separately later after the thaw has revealed any issues. Those quotes will be brought before City Council
after they have been obtained.
The Pavement Management Program which is part of the CIP for the City of Otsego included funding of
$921,456 based on estimated project costs. Now that plans and specifications have been completed the
Engineer Estimated project costs for the Street Maintenance Project is $186,661.29 and for the Micro-
Surfacing Project is $740,720.90 for a total of $927,382.19.
SUPPORTING DOCUMENTS ATTACHED:
• Map – Street Maintenance Project
• Engineer Estimate – Street Maintenance Project
• Map – Micro Surfacing Project
• Engineer Estimate – Micro Surfacing Project
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the Plans and Specifications and Order Advertisement for Bids for the 2023 Street
Maintenance Projects.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 - Pavement Management
Yes
DENOTES PROPOSED STRIPINGDENOTES PROPOSED SC & FOGDENOTES PROPOSED FOG ONLY2023 STREETMAINTENANCELegend
Engineers Estimate
2023 Street Maintenance Project
City of Otsego
CITY PROJECT #23-01
Schedule "A" - FOG & SEAL COAT
Item No.Description Unit Price Extension
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)7,322 GAL $2.37 $17,353.14
2 2356.504 BITUMINOUS SEAL COAT (FA-2 AGGREGATE)41,240 SY $0.88 $36,291.20
3 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)8,660 GAL $3.08 $26,672.80
4 2563.601 TRAFFIC CONTROL 1 LS $24,200.00 $24,200.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $104,517.14
Schedule "B" - STRIPING
Item No.Description Unit Price Extension
6 2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT 107,232 LF $0.16 $17,157.12
7 2582.503 4" BROKEN YELLOW - PAINT 2,752 LF $0.11 $302.72
8 2582.503 4" SOLID LINE YELLOW - PAINT 17,495 LF $0.11 $1,924.45
9 2582.503 4" SOLID LINE WHITE - PAINT 203,390 LF $0.11 $22,372.90
10 2582.503 4" BROKEN LINE WHITE - PAINT 637 LF $0.11 $70.07
11 2582.503 12" SOLID LINE WHITE - PAINT 1,644 LF $1.51 $2,482.44
12 2582.503 24" SOLID LINE WHITE - PAINT 1,644 LF $3.28 $5,392.32
13 2582.503 24" SOLID LINE YELLOW - PAINT 1,799 LF $3.28 $5,900.72
14 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT 183 EACH $30.30 $5,544.90
15 2583.518 PAVEMENT MESSAGE - PAINT 57 EACH $60.60 $3,454.20
16 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 4,284 SF $2.02 $8,653.68
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $73,255.52
Schedule "A" FOG & SEAL COAT $104,517.14
Schedule "B" STRIPING $73,255.52
TOTAL ALL SCHEDULES $177,772.66
Engineering and Construction Administration (5%)$8,888.63
TOTAL ALL SCHEDULES $186,661.29
Estimated
Quantity
Estimated
Quantity
OT387-2023 SMP EngEst
Eng. Estimate 1 2/8/2023 2:54 PM
Engineers Estimate
2023 Otsego Street Micro-Surface Project
City of Otsego
CITY PROJECT #23-02
SCHEDULE "A" - MICRO-SURFACE
Item No.Description Unit Price Extension
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING 61,641 GAL $4.20 $258,892.19
2 2354.509 MICRO-SURFACING SCRATCH COURSE 345 TON $178.00 $61,477.28
3 2354.509 MICRO-SURFACING SURFACE COURSE 1,643 TON $178.00 $292,454.00
4 2563.601 TRAFFIC CONTROL 1 LS $17,000.00 $17,000.00
5 2506.602 MANHOLE RISER PLATE 275 EACH $275.00 $75,625.00
SCHEDULE "A" - MICRO-SURFACE ESTIMATED TOTAL COST $705,448.48
SCHEDULE "A" - MICRO-SURFACE $705,448.48
TOTAL ALL SCHEDULES $705,448.48
Engineering and Construction Administration (5%)$35,272.42
TOTAL ALL SCHEDULES $740,720.90
Estimated
Quantity
OT387-2023 MS EngEst
Eng. Estimate Micro Surfacing 1 2/8/2023 3:45 PM