10-22-07 CCITEM 3_5
OTSEGO CITY COUNCIL NEE7ING
OTSEGO CITY HALL
OCTOBER 22, 2007
6:30 PM
1. Mavor Larry Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:30 PM.
Roll Call: Mayor Larry Fournier, Councilmembers: Vern Heidner, Jessica
Stiodcamp and Tom Darkenwald. Coundimember Mark Thorsted was absent
Staff: Mike Robertson, City Administrator, 3udy Hudson, City Clerks oning
Administrator; Andrew MacArthur, City Attorney; Daniel Licht, City Planner; Ron
Wagner, C.Ity Engineer; Gary Groen, Finance Director and Brad Belair, Public
Works Supervisor.
Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Fournier requested to move 5.4. to 3.4.; 8.1. to 3.5; and add under 6.2.
Engineering Manual Discussion.
CM Heidner motioned adoption of agenda as amended. Seconded by
CN SUocicamp. AN in favor. Notion carried.
3.1. October 8, 2007 M Council Meeting.
Mayor Fournier said that on page 7 11t refers to Mike Robertson comments on 70
residents and Mike was not at the meeting.
CM Hekkw nxdkmmd adoption of minutes as amended. Seconded bv
CM Stockamp. All in favor. Nation carried.
3.2. October 15, 2007 Public Works Su Meeting.
October e 2007 Adminisbadve SubCOMmittee
CM Heldner motioned ro to Consent Agenda.
Seconded by Stodcamp. All In favor. Notion carried.
Paul Donna,
Residendal Carg Facilities.
Dan Liclt presented • Planner'sReporL City Attorney•MacArthur
reviewed the t i- Statute.state does not• a • s to regulate group
homes. Mr. MacArthur said W anyone has problem with the group home UW
need to • • to the •unty and/or the t •e. The County would be Human
Services and the Stale would be the Department of Licensing. They dont need a
permit fromthe CM Heidnersaid the that: r this started back in
early 1
Susan •representing owner as a •• r. there for•u :.t• •
from es de •.
City Council Meeting October 22, 2007. Page 2.
Rick Shuster, O'Day Ave., is wondering about water and sewer being extended to
his neighborhood. Mayor Fournier and CM Heidner explained how it needs to be
petitioned and the City's policy.
4. Open Forum: (5 minute limit)
Paul Donna, Northland Securities, updated the Council on the Crty's Bond Rating
and Bond Sale.
CM Heidner motioned to adopt the Resolution approving the bond sale.
Seconded br CM Darkenwald. All in favor. Motion carried.
5, Consent Agenda (Non -controversial items).
5.1. Approve Claims List.
5.2. Received September 11, 2007 Police Commission Minutes.
5.3. Received September 12, 2007 Park & Rec Commission Minutes.
5.4. Approve Resolution to issue bonds for $690,000 for Friendship
Addition and Waterfront East.
5.5. Approve Pay Request No.7 to Knife River Inc. in the amount of
$9,310.00 for Park Site Improvements.
5.6. Approve Pay Request No. 8 to Knife River Inc. in the amount of
$81,296.64 for Park Site Improvements.
5.7. Approve Pay Request No. 2 to Kotila Excavating in the amount of
$42,678.13 for Otsego Creek North Drainage Improvements.
5.8. Approve Pay Request No. 3 to BurschAlle Construction in the
amount of $84,583.01 for Trunk San. Sewer & Watennain along
TH101 & CSAH 42.
5.9. Approve Pay Request No. 2 to Northdale Construction in the
amount of $86,402.21 for Quantrelle Ave1W Street Improvement.
5.10. October 15, 2007 Public Works Subcommittee Meeting.
5.11. October 16, 2007 Administrative Subcommittee Meeting.
CM Stoc kamp motioned adoption of the Consent Agenda. Seconded by
CM Darkenwald as amended. All in favor. Motion carried.
6.1. Continuation of discussion for lawn mowing assessments Resolution
2QZ-73.
Mayor Fournier said that he doesnt support reducing the fees. CM Heidner
reviewed the lots and most haven't mowed again. This seems to be leading to
an on going situation. Council had discussion on how do we give a rebate back
if they do keep up their properties. CM Darkenwald said these people went
through a lot and he thought that the people that showed up should receive
something.
City Council Meeting October 22, 2007. Page 3.
CM Stockamp said that there should be a cost for city time next year.
Mayor Fournier motioned to approve a resolution wPdxmt any rebate.
Seconded by CM Heldner. Voting against CM Darkenwald and CM
Stockamp. Motion failed.
CM Darkenwald motioned if they mow the grass next year and do not
receive any letters from the city the asses ent will be rebated except
for $50.00. Seconded by Mayor Fournier. All in favor. Motion carried.
6.2. Engineering Manual Discussion.
Kurt Neidermeier, People Service, demonstrated some equipment used for
locating city services.
7.1. Review of Snow Plowing Policy.
Public Works Supervisor Brad Belair went over changes in the policy, adding one
more small tisk and making some re-adjustrnents in routes. The City will
remove snow from school bike paths prior to 7 AM. CM Heidner requested
clarification for height of mail boxes as Post Offices regulate these and it seems
different from what is in the policy. Mr. Belair said we are more restrictive.
Mayor motioned adoption of the revised policy. Seconded by
Sbockamp. All in favor.
M
ts.z. Krveriinwisiver grace pant iano.
Dan Ucht said that the City Council discussed the need for a neighborhood park
in the Riverpointe/River Place area. The developer wants a $150,000 for an acre
and a half property and Mayor Foumier contacted the Lahns and they were not
Interested in selling. Mr. Ucht talked about the property that is along County
Road 36 and has been ghost platted as an option.
Susan Krekelberg, 17055 56th Place, in Riverpointe, attended the Parks
Commission and is impressed that they realize we have a need for a park. If this
option falls thru what are our options and time line. Mr. Ucht said that if we buy
a piece from the developer we would require future development of park. Mr.
Robertson said we also looked at land at the edge of the neighbortroods but
nothing was suitable, even just for a Tot Park. CM Heidner is concerned with this
parcel being too close to County Road 36. Mr. Ucht said that could put in a
fence, trees, shrubs etc, to create some physical distance.
Council agreed to send to the Park Commission fnr their review on November 14
at 7 PM.
City Council Meeting October 22, 2007. Page 4.
9. Ron Wagner,Cily Engineer.
Ron Wagner went over the costs for this project about $100,000 plus right of
way costs. After Council discussion it was directed to bring this issue to the Parks
Commission for discussion and recommendation.
9.2. Consider Resolution appm ing the Grenin's Mississipa Hills Sewer
Improvement Assessment Roll.
Andy MacArthur recommended to table until agreements are re -adjusted and
received.
CM Helmer motioned to table. Seconded by CM Sbx* amnp. All In
favor. Motion carried.
10. Andrew MacArthur, C& Attorney.
10.1. Review of !.awful Gambling.
Don Miller (Rogers Youth Hockey) and Barb Gustafson (gambling manger for Elk
River Hockey), Mr. Miller said they have come to an agreement to work together
and are working on a contract.
Mrs. Gustafson said that they are looking for a couple of things tonight — need a
Resolution to operate charktable gambling and need a Resolution allowing
charitable gambling on Holiday Inn. CM Heidner would like to see their signed
agreement first. Council agreed, asking them to return to the next meeting.
10.2. Amendment to Great River Centre Developers Agri
CM Heidner motioned to adopt the amendment Seconded by CM
Stockamp. All in favor. Motion carried.
10.3. Other WWI Business.
Mr. MacArthur announced that we received official confirmation from the State
that the annexation is official.
11. councillt�ems.
11.1. Set Final By" worksh -
CM Heidner motioned for Wednesday, November 7, 5:30 PM. Seconded
by Mayor (Fournier. All in favor. Motion carried.
11.2. Insurance Liability Coverage.
Finance Director Gary Groen reported that the Admin Sub -committee met with
Mary Eberly on this coverage. Council needs to take action not to waive
statutory limits.
Mayor Fournier motioned the I Ing Seconded by CM
Heidner. Ali in favor. Motion carried.
11.3. Expand Committee.
Mike Robertson recommended including one person from each department.
Council agreed.
City Council Meeting October 22, 2007. Page S.
11.4. Consider 2008 Fre Rates.
Gary Groen reviewed. CM Heidner suggested adding $5 to each parcel to build
reserves.
CM Hekhm motioned to increase $5 per parcel per fire district.
Seconded by CM Stockamp. All in favor. Motion carried.
12. Mike Robertson, C& Administrator.
12.1. Review of Holiday Hours.
Council agreed for City Hall to be closed Friday the day after Thanksgiving and
that staff will work a ben hour shift Monday thrn Wednesday and they agreed to
make this a permanent change to the work schedule.
Council agreed to cancel the City Council meeting that falls on December 24.
13 Judy Hudson,City Clerk
131 Review of Cray Hall Sian
Council added Established in 1990.
CM Heidner motioned to approve the Sign. Seconded by CM
Darkenwaid. All in favor. Motion carried.
City Administrator said he needs a closed meeting to discuss a personnel issue.
CM Heidner motioned to dose the meeting at 9:36 PM. Seconded by CM
Stockamp. All in favor. Motion carried.
Attending: City Administrator Mike Robertson, City Clerk/Zoning Administrator
Judy Hudson, City Attorney Andy MacArthur, Mayor Fournier, CM Heidner, CM
Stockamp, CM Darkenwaki and Finance Director Gary Groen.
CM Stockamp motioned to reopen meeting at 9:47 PM. Mayor Fournier
seconded. All in favor. Motion carried.
14. Adjorn by 10 PM.
CM Sbodcamp said Pumpkin Patch Day was very successful and about 25 Boy
Scouts donated time.
CM Stockamp nwtioned to adjourn at 9:54 PM. Seconded by CM
Dai kenwald. All in favor. Motion carried.
Mayor Lard/ Fournier
ATTEST:
Judy Hudson, City Ck*/Zoning Admin.
Written by: Tami Loff, Administrative Assistant