5.1 Street Maintenance Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner March 13, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
City Engineer Wagner City Administrator/Finance Director Flaherty 5.1 – Street Maintenance
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract for the
Street Maintenance Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2023 Street Maintenance Project, City Project No. 23-01 on March 8, 2023. A
total of three bids were received as shown on the attached Bid Tabulation.
The Pavement Management Program, which is part of the Capital Improvement Plan for the City of Otsego,
has total funding of $921,456, with $182,059 estimated for the work included within the bid. The Engineers
Estimate presented to council for approval of the plans and specifications was $186,661.29.
The low bid from Pearson Bros, Inc., was in the amount of $207,238.76. Including engineering estimated costs of
5%, the project cost as bid is $217,601.70, which exceeds the 2023 CIP budget by $35,341.70 (19%). City staff
recommends awarding of the contract to the low bidder, who has completed Street Maintenance and
Projects within the City of Otsego in the past. The work was completed to specifications and in a timely
manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate
• Resolution 2023-19
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2023-19 accepting bids and awarding contract for the 2023 Street
Maintenance Project, City Project No. 23-01 to Pearson Bros, Inc. of Hanover, MN in the amount of
$207,238.76.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
BID TABULATION
CITY OF OTSEGO
2023 OTSEGO STREET MAINTENANCE PROJECT
Bids were opened at 11:15 a.m., March 8, 2023.
There were three bids received, as shown herein.
Bid Schedule "A" Fog and Seal Coat
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)GAL 7185 $5.00 $35,925.00 $3.78 $27,159.30 $6.00 $43,110.00
2 2356.504 BITUMINOUS SEAL COAT (FA-2 AGGREGATE)SY 41240 $1.00 $41,240.00 $1.36 $56,086.40 $1.18 $48,663.20
3 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)GAL 8660 $3.00 $25,980.00 $2.89 $25,027.40 $3.65 $31,609.00
4 2563.601 TRAFFIC CONTROL LS 1 $11,000.00 $11,000.00 $8,000.00 $8,000.00 $20,000.00 $20,000.00
Total Bid Schedule "A"$114,145.00 $116,273.10 $143,382.20
Bid Schedule "B" Striping
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
5 2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT LF 98247 $0.24 $23,579.28 $0.25 $24,561.75 $0.25 $24,561.75
6 2582.503 4" BROKEN YELLOW - PAINT LF 2752 $0.12 $330.24 $0.13 $357.76 $0.13 $357.76
7 2582.503 4" SOLID LINE YELLOW - PAINT LF 17495 $0.12 $2,099.40 $0.13 $2,274.35 $0.13 $2,274.35
8 2582.503 4" SOLID LINE WHITE - PAINT LF 195605 $0.15 $29,340.75 $0.16 $31,296.80 $0.16 $31,296.80
9 2582.503 4" BROKEN LINE WHITE - PAINT LF 637 $0.12 $76.44 $0.13 $82.81 $0.13 $82.81
10 2582.503 12" SOLID LINE WHITE - PAINT LF 1823 $3.00 $5,469.00 $3.15 $5,742.45 $3.05 $5,560.15
11 2582.503 24" SOLID LINE WHITE - PAINT LF 1667 $3.25 $5,417.75 $3.41 $5,684.47 $3.30 $5,501.10
12 2582.503 24" SOLID LINE YELLOW - PAINT LF 1874 $3.25 $6,090.50 $3.41 $6,390.34 $3.30 $6,184.20
13 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT EACH 192 $50.00 $9,600.00 $52.50 $10,080.00 $55.00 $10,560.00
14 2583.518 PAVEMENT MESSAGE - PAINT EACH 57 $50.00 $2,850.00 $52.50 $2,992.50 $55.00 $3,135.00
15 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT SF 3924 $2.10 $8,240.40 $2.21 $8,672.04 $2.15 $8,436.60
Total Bid Schedule "B"$93,093.76 $98,135.27 $97,950.52
Total Bid Schedule "A" + "B"$207,238.76 $214,408.37 $241,332.72
Pearson Bros, Inc.Asphalt Surface Technologies
Corp.Allied Blacktop Company
Engineers Estimate
2023 Street Maintenance Project
City of Otsego
CITY PROJECT #23-01
Schedule "A" - FOG & SEAL COAT
Item No.Description Unit Price Extension
1 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)7,322 GAL $2.37 $17,353.14
2 2356.504 BITUMINOUS SEAL COAT (FA-2 AGGREGATE)41,240 SY $0.88 $36,291.20
3 2356.506 BITUMINOUS MATERIAL FOR SEAL COAT (CRS-2P)8,660 GAL $3.08 $26,672.80
4 2563.601 TRAFFIC CONTROL 1 LS $24,200.00 $24,200.00
SCHEDULE "A" - FOG & SEAL COAT ESTIMATED TOTAL COST $104,517.14
Schedule "B" - STRIPING
Item No.Description Unit Price Extension
6 2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT 107,232 LF $0.16 $17,157.12
7 2582.503 4" BROKEN YELLOW - PAINT 2,752 LF $0.11 $302.72
8 2582.503 4" SOLID LINE YELLOW - PAINT 17,495 LF $0.11 $1,924.45
9 2582.503 4" SOLID LINE WHITE - PAINT 203,390 LF $0.11 $22,372.90
10 2582.503 4" BROKEN LINE WHITE - PAINT 637 LF $0.11 $70.07
11 2582.503 12" SOLID LINE WHITE - PAINT 1,644 LF $1.51 $2,482.44
12 2582.503 24" SOLID LINE WHITE - PAINT 1,644 LF $3.28 $5,392.32
13 2582.503 24" SOLID LINE YELLOW - PAINT 1,799 LF $3.28 $5,900.72
14 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT 183 EACH $30.30 $5,544.90
15 2583.518 PAVEMENT MESSAGE - PAINT 57 EACH $60.60 $3,454.20
16 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 4,284 SF $2.02 $8,653.68
SCHEDULE "A" - STRIPING ESTIMATED TOTAL COST $73,255.52
Schedule "A" FOG & SEAL COAT $104,517.14
Schedule "B" STRIPING $73,255.52
TOTAL ALL SCHEDULES $177,772.66
Engineering and Construction Administration (5%)$8,888.63
TOTAL ALL SCHEDULES $186,661.29
Estimated
Quantity
Estimated
Quantity
OT387-2023 SMP EngEst
Eng. Estimate 1 2/8/2023 2:54 PM
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2023-19
ACCEPTING BIDS AND AWARDING CONTRACT
FOR THE 2023 STREET MAINTENANCE PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of 2023 Street Maintenance Project,
City Project No. 23-01, bids were received, opened on March 8, 2023, and tabulated according to law, and
the following bids were received complying with the advertisement; and
Contractor Total Base Bid
Pearson Bros, Inc. $207,238.76
Asphalt Surface Technologies Corp. $214,408.37
Allied Blacktop Company $241,332.72
WHEREAS, it appears that Pearson Bros, Inc. of Hanover, Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter a contract with Pearson Bros,
Inc. of Hanover, Minnesota in the name of the City of Otsego for 2023 Street Maintenance Project,
City Project No. 23-01, according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made
with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
2
ADOPTED by the Otsego City Council this 13th day of March, 2023.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk