5.2 Street Micro-Surface Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner March 13, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
City Engineer Wagner City Administrator/Finance Director Flaherty 5.2 – Micro-Surface
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract for the
Street Micro-Surfacing Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2023 Street Micro-Surfacing Project, City Project No. 23-02 on March 8, 2023.
A total of two bids were received as shown on the attached Bid Tabulation.
The Pavement Management Program, which is part of the Capital Improvement Plan for the City of Otsego,
has total funding of $921,456, with $739,397 estimated for the work included within the bid. The Engineers
Estimate presented to council for approval of the plans and specifications was $740,720.90. The Engineers
Estimate was revised prior to the bidding process to account for additional streets that were deteriorating
in condition and needed to be included in the 2023 project, with the revised estimate of $802,168.61.
The low bid from ASTECH, was in the amount of $753,810.82. Including engineering estimated costs of 5%,
the project cost as bid is $791,501.36, which exceeds the 2023 CIP budget by $52,104 (7%). City staff
recommends awarding of the contract to the low bidder, who has completed Street Micro-Surfacing
Projects within the City of Otsego in the past. The work was completed to specifications and in a timely
manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate (Plans and Specifications Approval)
• Engineers Estimate (As Bid)
• Resolution 2023-20
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2023-20 accepting bids and awarding contract for the 2023 Street Micro-
Surfacing Project, City Project No. 23-02 to Asphalt Surface Technologies Corporation of St. Cloud, MN in
the amount of $753,810.82.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
BID TABULATION
CITY OF OTSEGO
2023 STREET MICRO-SURFACING PROJECT
Bids were opened at 11:00 a.m., March 8, 2023.
There were two bids received, as shown herein.
Bid Schedule "A" Micro-Surface
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING GAL 67527 $3.84 $259,303.68 $4.82 $325,480.14
2 2354.509 MICRO-SURFACING SCRATCH COURSE TON 535 $170.63 $91,287.05 $243.68 $130,368.80
3 2354.509 MICRO-SURFACING SURFACE COURSE TON 1643 $170.63 $280,345.09 $243.68 $400,366.24
4 2563.601 TRAFFIC CONTROL LS 1 $17,000.00 $17,000.00 $5,000.00 $5,000.00
5 2506.602 MANHOLE RISER RING EA 275 $385.00 $105,875.00 $449.25 $123,543.75
Base Bid Total $753,810.82 $984,758.93
Asphalt Surface Technologies
Corp.Fahrner Asphalt Sealers, LLC
Engineers Estimate
2023 Otsego Street Micro-Surface Project
City of Otsego
CITY PROJECT #23-02
SCHEDULE "A" - MICRO-SURFACE
Item No.Description Unit Price Extension
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING 61,641 GAL $4.20 $258,892.19
2 2354.509 MICRO-SURFACING SCRATCH COURSE 345 TON $178.00 $61,477.28
3 2354.509 MICRO-SURFACING SURFACE COURSE 1,643 TON $178.00 $292,454.00
4 2563.601 TRAFFIC CONTROL 1 LS $17,000.00 $17,000.00
5 2506.602 MANHOLE RISER PLATE 275 EACH $275.00 $75,625.00
SCHEDULE "A" - MICRO-SURFACE ESTIMATED TOTAL COST $705,448.48
SCHEDULE "A" - MICRO-SURFACE $705,448.48
TOTAL ALL SCHEDULES $705,448.48
Engineering and Construction Administration (5%)$35,272.42
TOTAL ALL SCHEDULES $740,720.90
Estimated
Quantity
OT387-2023 MS EngEst
Eng. Estimate Micro Surfacing 1 2/8/2023 3:45 PM
Engineers Estimate
2023 Otsego Street Micro-Surface Project
City of Otsego
CITY PROJECT #23-02
SCHEDULE "A" - MICRO-SURFACE
Item No.Description Unit Price Extension
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING 67,527 GAL $4.20 $283,614.83
2 2354.509 MICRO-SURFACING SCRATCH COURSE 535 TON $178.00 $95,276.28
3 2354.509 MICRO-SURFACING SURFACE COURSE 1,643 TON $178.00 $292,454.00
4 2563.601 TRAFFIC CONTROL 1 LS $17,000.00 $17,000.00
5 2506.602 MANHOLE RISER RING 275 EACH $275.00 $75,625.00
SCHEDULE "A" - MICRO-SURFACE ESTIMATED TOTAL COST $763,970.11
SCHEDULE "A" - MICRO-SURFACE $763,970.11
TOTAL ALL SCHEDULES $763,970.11
Engineering and Construction Administration (5%)$38,198.51
TOTAL ALL SCHEDULES $802,168.61
Estimated
Quantity
OT387-2023 MS EngEst
Eng. Estimate Micro Surfacing 1 3/8/2023 3:32 PM
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2023-20
ACCEPTING BIDS AND AWARDING CONTRACT
FOR THE 2023 STREET MICRO-SURFACING PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of 2023 Street Micro-Surfacing Project,
City Project No. 23-02, bids were received, opened on March 8, 2023, and tabulated according to law, and
the following bids were received complying with the advertisement; and,
Contractor Total Base Bid
Asphalt Surface Technologies Corp. $ 753,810.82
Fahrner Asphalt Sealers $ 984,758.93
WHEREAS, it appears that Asphalt Surface Technologies Corporation of St. Cloud, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Asphalt
Surface Technologies Corporation of St. Cloud, Minnesota in the name of the City of Otsego for 2023
Street Micro-Surfacing Project, City Project No. 23-02, according to the plans and specifications
therefore approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made
with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
2
ADOPTED by the Otsego City Council this 13th day of March, 2023.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk