3.5 Generator Purchase
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Kurt Neidermeier March 27, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.5 – Generator Purchase
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends City Council authorize procurement of a portable generator.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2024 Fleet Capital Improvement Plan (CIP) includes funding for replacement of a portable generator
purchased in 2000. The replacement is for one of two existing 150KW sized trailer units and can support
power supply for a variety of the City’s lift stations and wells. The equipment is sized to service power
needs for critical infrastructure aligning with long term service strategies.
The Utility Capital Improvement Plan includes this purchase in 2024 and is expected to have a 25-year
useful life. The purchase is recommended to initiate now to meet the anticipated 18-month lead time,
which places expected arrival in 2024, and no financial obligation until delivery. Procurement is completed
through the Sourcewell Contract meeting government purchasing requirements.
The Public Works Subcommittee reviewed this information at their March 22 meeting and recommended
consent agenda consideration by the City Council.
SUPPORTING DOCUMENTS ATTACHED:
• Proposal – Ziegler CAT
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the proposal from Ziegler CAT and to authorize City staff to initiate procurement of a
portable generator in the amount of $107,618.00 plus applicable state, local and/or use tax.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Fund 602 – Sanitary Sewer Utility
Yes. This is included in the Capital Improvement
Plan for purchase in 2024.
Date: February 17, 2023
Proposal by
8050 State Highway 101
Shakopee, MN 55379
952-887-4535
To: Otsego City Offices
13400 90th Street
Otsego, MN 55330
Re: Sourcewell Contract #092222-CAT
“Member ID # 30397”
WE PROPOSE TO FURNISH IN ACCORDANCE WITH THE FOLLOWING SPECIFICATIONS, TERMS AND CONDITIONS
QUANTITY: One (1) CATERPILLAR XQ125 portable generator set in outdoor insulated/sound
Attenuated enclosure rated 66dBA @ 23 feet. Color – CAT White
MODEL: XQ125 –Tier 4 Final
RATING: 100kW - Standby Rated
VOLTAGES: 480/277V 3PH / 120/208V 3PH / 120/240V 1PH
RECEPTACLES: Main bus bar with hinged cover door
3 – 240V, 50A California style twist lock receptacle
2 - 120V, 20A duplex receptacles with GFI
TRAILER: Dual axle trailer with electric brakes
Lockable cable storage box located on trailer
Spare tire mounted on trailer
CABLES: (1) 25 FT power cable with 200A receptacle (AP20467-S22)
(1) 25 FT shore power cable w/ 30A twist lock receptacle
WARRANTY: Platinum Level – 5 Years (2500 Hours)
TOTAL SOURCEWELL PRICE: $ 107,618 .00*
PRODUCT LINK MONITORING SUBSCRIPTION: $ 365.00 per year
*Price does not included applicable state, local and/or use tax.
APPROXIMATE SHIPPING DATE: August 2024 F.O.B Delivered to Otsego
TERMS: Net 20 days
THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF THE CONTRACT AND WARRANTY ON REVERSE SIDE
ACCEPTED: Respectfully submitted,
ZIEGLER INC.
By: Dan Slagle
Dan Slagle, Sales Engineer
By: Subject to approval by APPROVED:
ZIEGLER INC.
Date: By:
Proposal No. EPG022301DS
BILL OF MATERIAL
EPG022301DS
-1 -
EMCP 4.2B DIGITAL CONTROL PANEL
EMCP 4.2B genset mounted controller
Automatic start/stop with cool down timer
Idle/rated switch
Generator Protection features: 32, 32RV, 46, 50/51, 27/59, 81 O/U
Metering display: voltage, current, frequency, power factor, kW, WHM, and kVAR
EMCP 4.2B GENERATOR PROTECTIVE RELAYING
Generator protective features provided by EMCP 4.2B
Generator phase sequence
Over/Under voltage (27/59)
Over/Under frequency (81 O/U)
Reverse Power (kW) (32)
Reverse Reactive Power (kVAR) (32RV)
Over current (50/51)
COOLING SYSTEM
Package mounted radiator with vertical air discharge provides 43° C ambient capability at standby rating
120VAC coolant heater, thermostatically controlled, automatically disconnected on start-up
Coolant drain line with internal control valve piped to base-frame
Coolant sight gauge, level switch and shutdown
50% Coolant antifreeze with corrosion inhibitor
FUEL SYSTEM
150 gallon fuel tank, UL listed, double wall, 24 hour runtime @ 75% prime rating
Fuel cooler, primary fuel filters with integral water separator, and engine mounted secondary
Switch operated electric priming pump
Interconnected three way fuel for switching between remote and integral tank
CAT GENERATOR
Three-phase, random wound, 12-lead design, 0.667 pitch
Screen protected and self-regulating, brushless generator with fully interconnected damper windings
IC06 cooling system
Class H insulation
Permanent magnet generator (PMG)
120VAC anti-condensation heater
Cat digital voltage regulator (Cat DVR) with VAR/PF control
STARTING SYSTEM
Single 12V electric starting motor on engine
One 12V-1000 CCA Cat brand maintenance free battery with disconnect switch, battery rack, and cables
Glow plugs fitted on the engine
LUBE SYSTEM
Lubricating oil system including pump, integral oil cooler, open crankcase breather w/ filter
Oil drain line with internal valve routed to connection point accessible from exterior
500 hour oil change intervals
BILL OF MATERIAL
EPG022301DS
-2 -
EXHAUST SYSTEM
CAT Selective Catalyst Reduction (SCR) module with integrated silencer with flexible connectors
Remote DEF fill port
OUTDOOR INSULATED/SOUND ATTENUATED ENCLOSURE
Sound attenuating, 12-gauge galvanealed sheet metal enclosure limits overall noise to 66dBA @ 7m
Interior walls and ceilings insulated with sound attenuating foam
Black stainless steel pad-lockable latches, doorkeepers on all doors and zinc die-cast hinges/grab handles
All components are pretreated for anti-corrosive protection prior to painting with polyester powder coat
Interior & Exterior LED convenience lights
CABLES
(1) 25 FT power cable with 200A receptacle (AP20467-S22)
(1) 25 FT shore power cable w/ 30A twist lock receptacle
GENERAL
Submittal drawings
Technical data, engine, generator, radiator, ancillary equipment
Drawings, schematics, wiring diagrams
Supervision by project management
Startup testing by Ziegler technician
24-hour parts and emergency service
Platinum Level Warranty – Five (5) years, 2500 hours
Delivery to jobsite by Ziegler CAT
Training sessions for owner’s personnel
COMMENTS AND CLARIFICATIONS
Initial fuel fill not provided by Ziegler CAT
Electrical & mechanical installation provided by others
Delivery to jobsite by Ziegler CAT
Price does not include 6.50% MN motor vehicle tax or associated title fees
Price includes a 23% list price discount through Sourcewell Contract #092222-CAT
NOTES
Ziegler limits the scope of supply for this quotation to the equipment and services listed.
Equipment not listed is assumed to be provided by others.
Ziegler cannot provide air emission permits for customers. We will provide emission information on the
Caterpillar engine to the owner to aid in the permitting process.
Orders are subject to re-stocking charges if cancelled after release for production.
State and local permits for fire, air, fuel tanks or building permits are not included and provided by
others.
Start-up labor is to be performed during normal business hours, Monday through Friday 7:30 am to 4:00
pm. Training is to be performed at the end of start-up. Additional trips or delays required or requested
due to contractor delay and/or issues with equipment not provided from Ziegler Power Systems will be
billed at published field service rates.
BILL OF MATERIAL
EPG022301DS
-3 -
Terms:
Extension of contract beyond term must be at the mutual agreement of the parties.
Ziegler Inc. shall not be liable for consequential damages or damages beyond our control.
This quotation is subject to availability at time of order
Customer is responsible for adequate site conditions and security.
Customer is responsible for scheduled maintenance and fuel costs.
Customer must provide adequate insurance to cover equipment damage or loss.
Price(s) include state or local sales and/or use taxes.
Quotation is valid for 30 days.
PROVISIONS OF THE CONTRACT AND WARRANTY
The prices quoted are current and are subject to change to those in effect at the time of shipment.
Caterpillar products are sold subject to the terms of the applicable Caterpillar warranty. Copies of the
warranties applicable to this purchase are attached hereto, and the purchaser by signing this order
acknowledges receipt of the Caterpillar warranties on Forms.
The Purchaser agrees to pay any and all taxes, assessments, licenses, and government charges of every
kind and nature whatsoever upon said equipment which may be imposed or assessed against or resulting
to the Seller on account of the possession or use of said equipment by Purchaser. All provisions hereof
are contingent upon government restrictions, strikes, and accidents, delays of carrier and other delays
unavoidable and beyond Seller’s control.
It is intended and understood that title and ownership of said equipment is and shall remain vested in the
Seller, notwithstanding delivery or possession, until the entire price is paid in full.