ITEM 3.2A 7.14.2014 MinutesITEM 3_2A,
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
July 14, 2014
7:00 PM
Call to Order.
Mayor Jessica Stockamp called the meeting to order at 7:00 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Jason Warehime, Doug
Schroeder and Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Andy MacArthur, City
Attorney; Ron Wagner, City Engineer; Dan Jordet, Administrative Services Director; Ross
Demant, Parks and Recreation Manager and Tami Loff, City Clerk.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
3. Consent Agenda. (Non -controversial itemsl
3.1 Approve Claims List.
A. 70th Street Easements.
3.2 Approve City Council Meeting Minutes.
A. June 23, 2014 Meeting.
3.3 Dental Insurance Renewal.
3.4 Approve Resolution 2014- 48 Election Judges for 2014 Primary and General Elections.
3.5 Approve proposal for ARC Flash Analysis from MMUA.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
4. Community Development.
4.1 Boulder Creek:
A. Zoning Map amendment rezoning to R-5, Residential Single and Two Family
District.
B. PUD -CUP related to development within the Shoreland Overland District and
flexibility from lot requirements.
C. Preliminary Plat.
CM Darkenwald stepped down for this item due to financial interest in an adjoining parcel.
City Planner Licht presented the staff report.
Applicant Rick Packer, Mattamy Homes, presented a PowerPoint on the development.
Mayor Stockamp asked about the Lefebvre property on the south side. Mr. Packer said it will be
left stubbed in for future development. CM Warehime said phases of development were
mentioned; when will the south horse shoe by the townhomes be constructed. Mr. Packer said
he would expect in 2 1/2 years. The first phase will be the top 40 acres. CM Warehime asked
how deep the backyards butting up to the townhomes will be. Mr. Packer said 144'.
CM Heidner motioned to adopt findings and fact and Ordinance 2014- 10 amending
The Zoning Map amendment and approve a PUD -CUP and preliminary plat for
Boulder Creek subject to the seventeen conditions stated in the findings of fact.
Seconded by CM Warehime. Motion carried 4-0. CM Darkenwald abstained.
CM Darkenwald returned to the dais.
5. Administration.
5.1 2013 CAFR Report and Audit Results.
A. Consider Resolution 2014-49 adopting the 2013 Comprehensive Annual
Financial Report.
Administrative Services Director Jordet introduced KDV Representatives Nancy Schulztenberg
and Andrew Grice who presented the audit results. Ms. Schulztenberg reported that the City
received an unmodified opinion on the statements, meaning that the financial statements
present the financial position of the City for 2013 in a fair and accurate manner in all material
aspects. Administrative Services Director Jordet presented 2013 Comprehensive Annual
Financial Report. His presentation included five points of important information provided by the
2013 financial reports and five points of important considerations for future planning to keep
the financial situation healthy for future financial reports. Administrative Services Director Jordet
said he hasn't found that an investment policy was adopted by the City Council and he would
recommend that be done. CM Schroeder asked how often the policies should be reviewed.
Administrative Services Director Jordet said he would recommend every 3-6 years. CM Heidner
made aware a typo on the resolution attached under the fifth whereas.
CM Heidner motioned to approve Resolution 2014-49 adopting the Comprehensive
Annual Financial Report for the fiscal year ending in December 21, 2013; with typo
correction. Seconded CM Darkenwald. All in favor. Motion carried.
5.2 Consider Resolution 2014-50 establishing_a policy on changes in the responsible party on
utility account when there is a change in ownership.
Administrative Services Director Jordet presented the staff report.
CM Schroeder motioned to approve Resolution 2014-50 establishing a policy for
change to utility account ownership. Seconded by CM Darkenwald. All in favor.
Motion carried.
CM Heidner said there should be a similar policy like this for the Building Safety Department on
building permits.
6. City Council Reports and Updates.
6.1 Approve claim list for Metro Appliance Recycling.
CM Darkenwald motioned to approve. Seconded by Mayor Stockamp. Motion carried
4-0. CM Warehime abstained.
7. Staff Reports and Updates.
City Administrator Johnson reminded the City Council of the three special meetings scheduled
for next week along with notifying the City Council of a County Transportation meeting
scheduled for July 22 and a 7W meeting scheduled for July 23.
City Administrator Johnson said JamFest has requested jersey barriers and street sweeping for
the Saturday morning after the event. The City Council agreed with use of the jersey barriers
and agreed with street sweeping if JamFest pays the amount in the fee schedule.
8. Adjourn.
CM Darkenwald motioned to adjourn. Seconded by CM Warehime. All in
favor. Motion carried. Adjourned at 8:55 PM.
ATTEST:
Tami Loff, City Clerk
3
Mayor Jessica Stockamp