ITEM 5.1 Street improvement project 14-050
otV TY/ F LI
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE
Public Works
City Engineer Wagner
July 28, 2014
PRESENTER(s).
REVIEWED BY:
ITEM #:
City Engineer Wagner
City Administrator Johnson
5.1
AGENDA ITEM DETAILS
RECOMMENDATION:
Staff recommends approval of Resolution 2014-52 Awarding Contract to Asphalt Surfacing
Technologies Corporation for City of Otsego Project #14-05; 2014 Otsego Micro -surfacing
Project and approval of Change Order #1.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
As per the CIP, a micro -surfacing project meeting State Aid requirements and being funded by
State Aid was held on July 22"d. Only one bid was secured and was above the budgeted amount
and the engineers estimate. Staff contacted the Ione bidder and inquired if the timeline was
extended on month if that would change the construction costs. The contractor stated it would
reduce the cost approximately $15,000. The CIP has $150,000 budgeted for the work. The bid
from Asphalt Surface Technologies is for $165,252.63. With the deduct change order the
projected construction cost would be $150,141.63. Other costs which need to be included are
approximately $1700 for preparation of plans and specifications and bidding along with another
estimated $2000 for observation and contract administration. This would bring the estimated
total project costs to approximately $154,000 or $4000 over CIP budget. We recommend
completing the entire project and going slightly over budget rather than removing a small
portion to stay within budget.
The previous micro -surfacing project has performed well and alleviated spalling and rutting
issues on other state aid streets. The material is self -leveling, had very good bonding properties
and is denser than normal asphalt material. The product does not require compactive effort, is
placed at ambient temperature and can be driven on within an hours' time.
SUPPORTING DOCUMENTS: X ATTACHED X NONE
• Resolution
• Plan sheet #2014-05 for 2014 Otsego Micro -surfacing Project (shows location of work)
• Bid Tab
• Engineers Estimate
• Change Order #1
MOTION: (Please word motion as you would like it to appear in the minutes.)
Motion to approve Resolution 2014-52 Awarding Contract to Asphalt Surfacing Technologies
Corporation for City of Otsego Project #14-05; 2014 Otsego Micro -surfacing Project and
approval of Change Order #1
or
Motion to approve Resolution 2014-52a Awarding Contract to Asphalt Surfacing Technologies
Corporation for City of Otsego Project #14-05; 2014 Otsego Micro -surfacing Project and
approval of Change Order #1— with adjusted project to match budget more closely.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
State Aid
NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
RESOLUTION NO. 2014-52
RESOLUTION ACCEPTING BID
WHEREAS, pursuant to an advertisement for bids for the construction of City of
Otsego, 2014 Micro -surfacing Project, bids were received, opened and tabulated
according to law, and the following bids were received complying with the
advertisement:
Total Base Bid
Asphalt Surface Technologies, Inc. $165,252.63
AND WHEREAS, it appears that Asphalt Surface Technologies, Inc. of St. Cloud,
Minnesota is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a
contract with Asphalt Surface Technologies, Inc. of St. Cloud, Minnesota in the name of
the City of Otsego for the 2014 Micro -surfacing Project, according to the plans and
specifications therefore approved by the city council and on file in the office of the City
Clerk.
2. The City Clerk is hereby authorized to retain the bid bond of the
successful bidder until a contract has been signed.
Adopted by the city council this 28th day of July, 2014.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Vern Heidner, Acting Mayor
Tami Loff, Clerk
RES 14-52 OT387ResACCEPT BID
RESOLUTION NO. 2014-52a
RESOLUTION ACCEPTING BID
WHEREAS, pursuant to an advertisement for bids for the construction of City of
Otsego, 2014 Micro -surfacing Project, bids were received, opened and tabulated
according to law, and the following bids were received complying with the
advertisement:
Total Base Bid
Asphalt Surface Technologies, Inc. $165,252.63
AND WHEREAS, it appears that Asphalt Surface Technologies, Inc. of St. Cloud,
Minnesota is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF OTSEGO
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a
contract with Asphalt Surface Technologies, Inc. of St. Cloud, Minnesota in the name of
the City of Otsego for the 2014 Micro -surfacing Project, according to the plans and
specifications therefore approved by the city council and on file in the office of the City
Clerk.
2. The City Clerk is hereby authorized to retain the bid bond of the
successful bidder until a contract has been signed.
3. The City Engineer is hereby authorized to eliminate portions of the project
as allowed within the contract to an amount within the budget as proposed in the CIP.
Adopted by the city council this 28th day of July, 2014.
Motioned By:
Seconded By:
All in Favor:
Those Opposed:
Vern Heidner, Acting Mayor
Tami Loff, Clerk
RES 14-52a OT387ResACCEPT BID a
MINNESOTA DEPARTMENT OF TRANSPORTATION
2014 OTSEGO MICRO -SURFACING CONSTRUCTION PLANS
S.A.P. 217-101-002, 217-102-007, & 217-108-003
CITY PROJECT #2014-05
CITY OF OTSEGO
LOCATED ON NASHUA AVENUE N.E.FROM 83RD STREET N.E. TO 95TH STREET N.E.
AND ON 85th AVENUE N.E. FROM NASHUA AVENUE N.E. TO 700' EAST OF NASHUA AVENUE N.E.
AND ON 85th AVENUE N.E. FROM 75+0' WEST OF ODEAN AVENUE N.E. TO 750' EAST OF ODEAN AVENUE N.E.
AND ON 75TH STREET N.E. FROM OHLAND AVNEUE N.E. TO PAGE AVENUE AVENUE N.E.
SECTIONS 4 & 5, TOWNSHIP 33, RANGE 23
SECTION 33, TOWNSHIP 34. RANGE 23
NASHUA AVENUE N.E.
LOCATION STA 0+00
Hakanson
Anderson
Ch -41 Eng;n nd tend S. -,Y*"
59at Th ... 10 Aw_ A—kc, Mlnaaeo}o 54303
783-427-5960 FA% 703-427-0520
END S.A.P. 217-102-007
85TH STREET N.E.
STA 135+90
A.P. 217-108-003
5TREET/78TH STREET N.
31+15
�._v.,. S.A,P. 217-108--003
75TH STREET/78TH STREET N.E.
CTA 1 Ar1_jLX1
all r I yr V 1 Or_Uv
WRIGHT COUNTY, MINNESOTA
DISTRICT: 3
THE SUBSURFACE UTILITY INFORMATION IN
THIS PLAN 15 UTILITY QUALITY LEVEL, D,
THIS QUALITY LEVEL WAS DETERMINED
ACCORDING TO TI4E GUIDELINES OF
CI/ASCE 38-02, ENTITLED "STANDARD
GUIDELINES FOR THE COLLECTION AND
DEPICTION OF EXISTING SUBSURFACE
UTILITY DATA." SEE PRO4ECT MANUAL.
S70PPIRC 510147 D€STANCE BASED ON:
3.5 FT -- HEIGHT OF EYE
2.0 FT - HEIGHT OF 081ECT
1000 8 1006 22M
SCALE 3N FEr
GOVERNING SPECIFICATIONS
THE 2014 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
'STANDARD SPECIFICATIONS FOR CONSTRUCTION" AND THE 2014 EDITION
OF THE "MARTERIALS LAB SUPPLEMENTAL SPECIFICATIONS FOR
CONSTRUCTION' SHALL GOVERN.
ALL FEDERAL, STATE AND LOCAL CANIS, REGULATIONS. AND ORDINANCES
SHALL DE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT.
ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE
2014 EDITION OF MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL
DEVISES, INCLUDING THE 2014 EDITION FIELD MANUAL FOR TEMPORARY
TRAFFIC CONTROL ZONE LAYOUTS.
ALL REQUIREMENTS OF THE PROJECT MANUAL FOR THE 2014 OTSEGO
MICRO -SURFACING PROJECT, S.A.P. 217-101-002. 217-102--007, &
217-108-003 AND CITY PROJECT #2014-05.
SHEET INDEX
THIS PLAN CONTAINS 12 SHEETS
SHEET NQ_ DESCRIPTION
1 TITLE SHEET
2 SUMMARY OF QUANTITIES AND DETAILS
3 STRIPING TABULATION AND DETAILS
4-7 STREET CONSTRUCTION PLANS
8-f2 STRIPING PLANS
€ hereby certify that this plan, apaolfication, or repart was prepared
by me or under my direct suparvialon and that I am o duly Licensed
Prafesslona nglnesr tinder the laws of the State of Mthnasofa.
45850 DATE 5/21/2014
�RRENT LARSON, LIC. NO.
HAKANSON ANDSPSON
DESIGN ENGINEER
APPROVED
25052 DATE 5/21/2014
ROIAAILC J. AG ER. P.E. LIC. NO.
HAKANSOPt, AtiVERSON
CITY OF VTKGO ENGINEER
f.4:. t.a #7# t. DATE
DI ATE Ain ENGINEE : REVIEWED FDR COMPLIANCE WITH S --.A-E AID RUUS/MUCY
.-% DATE
TATE, An Zrl�NFER:D APPROVED FOR STATE AID FUND€NC F
DATE REVISION
YLSIa�Y. F _.
S.Q.P. 217-101-002
S.A.P. 217-102-007
S.A.P. 217-108-003
CIT PROJECT #2014-45 SHEET 1 OF 12 SHEETS
OT387-2014(MS)
GROSS
NET
NET
SHOULDER DESIGN
LANE
PROJEOT
STA. TO STA.
LENGTH
(FEET)
LENGTH
(FEET)
LENGTH
{MlLE5)
ADT
(2012)
WIDTH
(FEET)
SPEED
(MPH)
NUMBER
OF LANES
WIDTH
{FEET)
NUMBER OF
PARKING LANES
FUNCTBONAL
CLASSIFICATION
S.A.P. UA AY 101-007
NASHUA AYE NE
0+00 TO 71+07
71107
7,107
1.346
800
0 OR 4
40
2
12
0
MINOR ARTERIAL
S_A.P. 2t7-102-007
85TH ST NE
75+12 TO 135+90
6.078
2,200
0.417
13..00
8
40
2
f 2
0
MINOR ARTERIAL
S.A.P. 217-408-003
75TH/78TH ST NE
.140+31 TO t6f+15
2,0842.0&4
0.395
2200
3
40
2
12
0
MINOR ARTERIAL
2.0 FT - HEIGHT OF 081ECT
1000 8 1006 22M
SCALE 3N FEr
GOVERNING SPECIFICATIONS
THE 2014 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
'STANDARD SPECIFICATIONS FOR CONSTRUCTION" AND THE 2014 EDITION
OF THE "MARTERIALS LAB SUPPLEMENTAL SPECIFICATIONS FOR
CONSTRUCTION' SHALL GOVERN.
ALL FEDERAL, STATE AND LOCAL CANIS, REGULATIONS. AND ORDINANCES
SHALL DE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT.
ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE
2014 EDITION OF MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL
DEVISES, INCLUDING THE 2014 EDITION FIELD MANUAL FOR TEMPORARY
TRAFFIC CONTROL ZONE LAYOUTS.
ALL REQUIREMENTS OF THE PROJECT MANUAL FOR THE 2014 OTSEGO
MICRO -SURFACING PROJECT, S.A.P. 217-101-002. 217-102--007, &
217-108-003 AND CITY PROJECT #2014-05.
SHEET INDEX
THIS PLAN CONTAINS 12 SHEETS
SHEET NQ_ DESCRIPTION
1 TITLE SHEET
2 SUMMARY OF QUANTITIES AND DETAILS
3 STRIPING TABULATION AND DETAILS
4-7 STREET CONSTRUCTION PLANS
8-f2 STRIPING PLANS
€ hereby certify that this plan, apaolfication, or repart was prepared
by me or under my direct suparvialon and that I am o duly Licensed
Prafesslona nglnesr tinder the laws of the State of Mthnasofa.
45850 DATE 5/21/2014
�RRENT LARSON, LIC. NO.
HAKANSON ANDSPSON
DESIGN ENGINEER
APPROVED
25052 DATE 5/21/2014
ROIAAILC J. AG ER. P.E. LIC. NO.
HAKANSOPt, AtiVERSON
CITY OF VTKGO ENGINEER
f.4:. t.a #7# t. DATE
DI ATE Ain ENGINEE : REVIEWED FDR COMPLIANCE WITH S --.A-E AID RUUS/MUCY
.-% DATE
TATE, An Zrl�NFER:D APPROVED FOR STATE AID FUND€NC F
DATE REVISION
YLSIa�Y. F _.
S.Q.P. 217-101-002
S.A.P. 217-102-007
S.A.P. 217-108-003
CIT PROJECT #2014-45 SHEET 1 OF 12 SHEETS
OT387-2014(MS)
BID TABULATION
CITY OF OTSEGO
2014 Otsego Micro Surfacing Project
Bids opened 1:00 p.m., Tuesday, July 22, 2014.
There was 1 bid received, as shown herein.
Bid Schedule A - Micro -Surfacing and Fog Seal
Ashaplt Surface Technologies Corp.
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED QUANTITY
UNIT PRICE
EXTENSION
1
BITUMINOUS MATERIAL FOR MICRO SURFACING
15,500
GAL
$3.90
$60,450.00
2
MICRO SURFACING SCRATCH COURSE -TYPE 2AGGREGATE
251
TON
$180.00
$45,180.00
3
MICRO SURFACING SURFACE COURSE -TYPE 2 AGGREGATE
251
TON
$180.00
$45,180.00
4
BITUMINOUS MATERIAL FOR FOG SEAL - CSS -1 H DILUTED
920
GAL
$3.00
$2,760.00
5
TRAFFIC CONTROL
1
LS
$5,000.00
$5,000.00
Total Bid Schedule A
$158,570.00
Bid Schedule B - Striping
Ashaplt Surface Technologies Corp.
ITEM
NO,
ITEM DESCRIPTION
ESTIMATED QUANTITY
UNIT PRICE
EXTENSION
6
PAVEMENT MESSAGE(ARROW) - PAINT
14
EACH
$50.00
$700.00
7
4" DOUBLE SOLID LINE YELLOW - PAINT
10,324
LF
$0.16
$1,651.84
8
4" SOLID LINE YELLOW - PAINT
1,120
LF
$0.10
$112.00
9
4" SOLID LINE WHITE - PAINT
21,589
LF
$0.11
$2,374.79
10
12" SOLID UNE WHITE - PAINT
50
LF
$4.40
$220.00
11
24"SOLID LINE WHITE- PAINT
62
LF
$5.50
$341.00
12
24" SOLID LINE YELLOW - PAINT
50
LF
$5.50
$275.00
13
CROSSWALK MARKING 3'X6' BLOCKS - PAINT
504
SF
$2.00
$1,008.00
Total Bid Schedule B
SUMMARY OF BIDDING:
Total Bid Schedule A through B
OT387-2014 - MS - bid tabBID TABULATION BT- 1 OF 1
$6,682.63
Ashaplt Surface Technologies Corp.
$165,252.63
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Mn/DOT TP -2460-0112-10 SHEET 1 OF 1 SHEETS
State of Minnesota - Department of Transportation
CHANGE ORDER # 1
Contractor: Asphalt Surface Technologies Corp. State Aid Project No.: 217-101-002
Address: P.O. Box 1025 217-102-007
St. Cloud, MN 56302 217-108-003
Location: Otsego Micro Surfacing Construction Plans
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions.
The Contract Time will be altered from August 15, 2014 to September 15, 2014.
Fog Seal
ITEM
NO.
Mn/DOT
SPEC. NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
BID UNIT
CHANGE
EXTENDED
1
2356.606
Bituminous Material for Micro Surfacing
15,500
GAL
$-0.23
$-3,565.00
2
2356.609
Micro Surfacing Scratch Course - Type 2
Aggregate
251
TON
$-23.00
$-5,773.00
3
2356.609
Micro Surfacing Surface Course - Type 2
Aggregate
251
TON
$-23.00
$-5,773.00
Total Deduct
$-15,111.00
Signature
Date
Project Engineer/Supervisor
Contractor Authorized Representative
*Local Agency
**Consultant Contract Administrator
* Required if work funded wholly or in part by a Local Agency
* * Recommendation for Approval
Original to Project File
Copy to Contractor, Construction and Innovative Contracting (submit with Final)
Copy to Local Agency and MN/DOT Municipal Agreement Unit if funded wholly or in part by Local Agency Funds