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3.8 Wayfinding Signs Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Parks & Recreation Parks and Recreation Director Jacobs April 10, 2023 PRESENTER(s) REVIEWED BY: ITEM #: Consent City Administrator/Finance Director Flaherty 3.8 – Wayfinding Signs STRATEGIC VISION MEETS: THE CITY OF OTSEGO: X Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. X Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff is recommending the City Council accept quotes and authorize the Wayfinding Signage. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: As identified in the Parks and Recreation Master plan the City of Otsego needed an official Wayfinding Plan, due to lack of uniformity in the signage placed throughout City parks and City-owned facilities. In 2021 City staff applied for a grant from the Statewide Health Improvement Partnership (SHIP), through the Wright County Health and Human Services department to help fund a Wayfinding Plan. The Wayfinding Plan was developed systematically through City staff, consultants, the Parks and Recreation Commission, and the community. After notification of the grant being awarded in Spring of 2022 staff immediately began working to bring forward concept designs to the Administrative Subcommittee and Parks and Recreation Commission. One design was selected, and a survey was created to engage the community for feedback. With the community feedback received, modifications were made before presenting again to the Administrative Subcommittee and Parks and Recreation Commission. After the approval, an official Wayfinding Plan was written. This plan outlines the process used to achieve a uniform sign family. This ensures the City of Otsego has a model to follow for signage used at all current and future park and city owned facilities. This process will be a phased approach and will happen over the next few years. The City received $26,685 in grant funds to help fund the Wayfinding Plan process and implementation of the plan. The grant allowed the City to pay for concept designs, consulting fees, document writing, and sign purchasing. The only thing the grant cannot pay for is the installation of the signs. For the remaining funding needed the City of Otsego has budgeted within the Capital Improvement Plan (CIP) $70,000 for 2023, $50,000 for 2024, and $50,000 for 2025. After the year 2025 the City will assess the progress made and determine if more funding is needed. After the City Council officially adopted the Wayfinding Plan at the December 12, 2022 meeting. HKGi and staff worked to put together a quote package and received 3 quotes. The lowest quote was Archetype Sign for $78,650. With the budget of $70,000 in the CIP for 2023 and remaining SHIP grant funds $14,376.25 for a total budget for 2023 of $84,376.25. The Administrative Subcommittee was presented with this information at their April 7 meeting and recommended consent agenda consideration by the City Council. SUPPORTING DOCUMENTS ATTACHED: • HKGi Memorandum • Quote - Archetype • Signage Exhibits POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to accept quotes for the Wayfinding Plan Signage and to authorize Archetype Sign to complete the work in the amount of $78,650.00. BUDGET INFORMATION FUNDING: BUDGETED: Fund 203 – Park Development Yes Hoisington Koegler Group Inc. 800 Washington Ave. N., Suite 103 Minneapolis, Minnesota 55401 (612) 338-0800 www.hkgi.com Creating Places that Enrich People’s Lives Hoisington Koegler Group Inc. MEMORANDUM TO: Nick Jacobs FROM: Tim Solomonson DATE: 3/7/2023 RE: Prairie Park and School Knoll Park – Signage Quoting Received Quotes A package to quote the fabrication and installation of 15 park signs (see Exhibit 1) was sent to the following sign fabricators: • Graphic House Inc. - no quote submittal provided. • Indigo Signs - $170,000 total including installation costs (Quote 3) • Albrecht Sign Co. - $125,000 total including installation costs (Quote 2) • Archetype Sign - $78,190 total including installation costs (Quote 1) Recommendations Upon review of the quotes submitted by each vendor, Archetype is the apparent low bidder (see Quote 1). The table below provides a project cost breakdown by sign type in the event the City wishes to accept all or a portion of the quoted work or modify the project. See exhibit 2 for sign # and location. Sign Number Sign Cost Installation Cost Per Sign Cost 1 $ 3,500 $ 2,400 $ 5,900 2 $ 4,300 $ 2,400 $ 6,700 3 $ 3,200 $ 2,400 $ 5,600 4 $ 425 $ 225 $ 650 5 $ 425 $ 225 $ 650 6 $ 4,300 $ 2,400 $ 6,700 7 $ 4,300 $ 2,400 $ 6,700 8 $ 4,300 $ 2,400 $ 6,700 9 $ 4,300 $ 2,400 $ 6,700 10 $ 4,300 $ 2,400 $ 6,700 11 $ 4,300 $ 2,400 $ 6,700 12 $ 4,650 $ 2,400 $ 7,050 13 $ 3,200 $ 2,400 $ 5,600 14 $ 425 $ 225 $ 650 15 $ 425 $ 225 $ 650 SUB TOTAL $ 73,650 Prairie Park and School Knoll Park – Signage Quoting – 3-7-2023 2 STAMPED ENGINEER DRAWINGS $ 5,000 PROJECT TOTAL $ 78,650 The $5,000 engineering line item is a one-time design cost to engineer footings and sign frames for wind loading. This service is typically not needed for future projects unless site conditions warrant special engineering. Responsibilities and Next Steps Upon receiving the signed quote, Archetype will initiate a 4-6 weeks final design process including shop drawings and submittals for review and approval by the City or City’s representative. The City will be responsible for providing digital vector artwork files for the graphic sign panels. Archetype will fabricate and install all quoted signage, including concrete footings and metal or wood posts as required by the signage plan. The general installation schedule is as follows: • Mock-ups, one each per sign type, will be field installed for final approval by the City or City’s representative before the remaining system signs are installed, a process that will take 4-6 weeks including fabrication. • The remaining signage will be installed over a period of approximately 8 -10 weeks, and tentatively completed by the end of fall 2023. The City will be responsible for the removal of all existing signage and all landscaping associated (as needed) for the completion of the signage project. Removals should take place prior to the new sign installation if they are to occur in the same location. Quote 101722 City of Otsego Tim Solomonson tim@hkgi.com 612-802-0142 Gary Stemler garys@archetypesign.com 952.641.9603 archetype 9611 James Ave S Minneapolis, MN 55431 USA archetypesign.com 952.641.9600 QUOTED 7/26/2022 EXPIRATION 10/24/2022 BI LL ING PAYMEN T TERMS Net 30 Days SHIPP ING M ET HOD Archetype Install PRODUCT PRICE QTY UNIT SUBTOTAL 1 OTSEGO.MED_ID.1 Furnish medium ID 48x42" S/F panel LOCATION 1 Civic ID sign $3500.00 1 Piece $3,500.00 2 OTSEGO.LG_ID Furnish Large ID 55x35 & 55x15 S/F panels LOCATION 2 - Large Park ID sign $4300.00 1 Piece $4,300.00 3 OTSEGO.MED_PARK Furnish medium ID 48x30" S/F panel $3200.00 1 Piece $3,200.00 4 OTSEGO.DIRECTIONAL 24x36 printed aluminum wall mounted sign panels LOCATION 4/5/14/15 $425.00 4 Piece $1,700.00 5 OTSEGO.MED_ID.MESH Furnish amenity sign with 48"x30" panel with 48"x22.5 Mesh panel Locations 6-11 $4300.00 6 Piece $25,800.00 6 OTSEGO.KIOSK Furnish medium ID with 48"x30" panel with 48"x22.5 Mesh panel & HAND OUT BOX LOCATION 12 $4650.00 1 Piece $4,650.00 7 OTSEGO.MED_PARK Furnish medium ID 48x30" S/F panel $3200.00 1 Piece $3,200.00 8 OTSEGO.101722.2-POST_INSTALL Install double post design including below grade foundation $2400.00 11 Piece $26,400.00 9 ARCHETYPE INSTALL Install Service of 4 U-channel post mounted panels only $225.00 4 Piece $900.00 10 ARCHETYPE ENGINEERING Stamped Engineered Drawings Service $5000.00 1 Piece $5,000.00 Last Modified 3/7/2023 2:31:40 PM By Gary Stemler Powered By Unless otherwise noted, this quote does not include sales tax and/or shipping and handling charges. Applicable sales tax will be based on the final project details and included on the final invoice. For exempt sales, please provide a valid exemption certificate before the time of purchase. Shipping, packaging, handling, freight and/or crating fees will be included on final invoice. Archetype will make best efforts to obtain shipping quotes in advance, when requested, but cannot guarantee final charges. Subtotal $78,650.00 Total $78,650.00 Last Modified 3/7/2023 2:31:40 PM By Gary Stemler Powered By EastFIRE STATION XXXX ODean Avenue NE Top Sign: 48” x 42” Variable depending on ground level? CIVIC ID SIGNC 40” MIN. LEG LENGTH, MAY VARY AS REQ. TO LEVEL SIGN BASED ON GRADES 86” 60”1 PRAIRIEPARK 13355 90th Street NE Top Sign: 55” x 35” Bottom Sign: 55” x 15” Cap: 8” x 2”, 30º Metal Base: 8” x 15” Post: 7” x ~8’ Variable depending on ground level? LARGE PARK ID SIGNA ALL SIGNS: 2” GAP ALL SIGNS: 2” OVER- HANG, TYP. ALL SIGNS: 2”X2” powder coated cross members, typ. 30” MIN. LEG LENGTH, MAY VARY AS REQ. TO LEVEL SIGN BASED ON GRADES ALL SIGNS: 15” X 8”X 8” Steel post base sleeve w/ footing anchors inside sleeve (hidden) ALL SIGNS: Powder coat cap TYP. ALL SIGNS: 4” top of post to top of sign panel 86” 68”2 MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2 MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2 MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2 38” MIN. LEG LENGTH, MAY VARY AS REQ. TO LEVEL SIGN BASED ON GRADES 72” 68” 3 Park InfoPark Info SCHOOLKNOLLPARK WILSONPRESERVE SCHOOLKNOLL PARK 15501 83rd Street NE PRAIRIEPARK 13355 90th Street NE Signs: 24” x 36” F DIRECTIONAL SIGNS & SMALL PARK ID SIGNS4 5 RC TRACK ARCHERYRANGE PRAIRIE PARK 13355 90th Street NE Park Info Top Sign: 48” x 30” Variable depending on ground level? Mesh: 48” x 22.5” Signs: 12” x 18” Questions or comments: Please contact the Parks & Recreation Department at 763-235-3148 or recreation@ci.otsego.mn.us Welcome to theARCHERYRANGE 16 ADD FULL RULESTO WEB? The City of Otsego is proud of its parks and open spaces. Please enjoy the amenities this park has to oer, while keeping these things in mind: Follow archery shooting procedures posted on our City website here: Use park at your own risk. Age 16 or under must be under adult supervision. Only shoot at designated targets and be aware of what is beyond target. Questions or comments: Please contact the Parks & Recreation Department at 763-235-3148 or recreation@ci.otsego.mn.us The City of Otsego is proud of its parks and open spaces. Please enjoy the amenities this park has to oer, while keeping these things in mind: Please stay o the track when conditions are wet. Only electric motors are allowed. Only remote control cars allowed on the track. This park is tobacco and electronic cigarette (e-cig) free. Welcome to theRC TRACK AMENITY SIGND (1) MOCK-UP FOR APPROVAL REQ. FOR AMENITY/KIOSK SIGN TYPE PRIOR TO FAB OF REMAINING SIGNS 86” 68”6 7 8 9 10 11 27.5” MIN. LEG LENGTH, MAY VARY AS REQ. TO LEVEL SIGN BASED ON GRADES 39COUNTY 42COUNTY 39COUNTY 19COUNTY 36COUNTY 42COUNTY 38COUNTY 38COUNTY 137COUNTY 18COUNTY 101 101 94 NASHUA AVE ODEAN AVE 85TH STREET 85TH STREET MACIVER AVENUE 78TH STREET PAGE AVE 75TH STREET Park Info PRAIRIE PARK 13355 90th Street NE MAP KEY City Bituminous Trail XX miles Parking Lot ---- Park Boundary Park Amenities: Restrooms Picnic Shelter Picnic Grills Playground Dog Park Splash Pad Soccer Volleyball Basketball Baseball Skate Park Archery Sledding Hill Hockey & Skating Rink Park Hours: Sunrise to sunset Park Location: Top Sign: 48” x 30” Variable depending on ground level? Mesh: 48” x 22.5” Signs: 12” x 18” Weatherproof Box: TBD Questions or comments: Please contact the Parks & Recreation Department at 763-235-3148 or recreation@ci.otsego.mn.us The City of Otsego is proud of its parks and open spaces. Please enjoy the amenities this park has to oer, while keeping these things in mind: The park is open from sunrise to sunset. Keep all ﬁrearms and ﬁreworks at home. This park is exciting enough without those thing. When riding something with wheels, please make sure those wheels stay on the black top. If you are listening to music, please play it at a volume that no one else can hear it . This park is tobacco and electronic cigarette (e-cig) free. If you’re a dog, make sure your human has you on a leash and have them pick up after you. Nothing with a motor is allowed on trails or within the park. If you brought something to the park you plan on leaving (trash, recycling), please leave those things in the proper receptacles. TO THE PARKWelcome SIGN_SplashPadRules_2021_FINAL_062121.pdf 1 6/22/21 6:25 AM KIOSK SIGNE 86” 68”12 27.5” MIN. LEG LENGTH, MAY VARY AS REQ. TO LEVEL SIGN BASED ON GRADES PROVIDE CUT SHEET FOR HAND- OUT BOX, PAINT TO MATCH MESH 20 WAYFINDING PLAN Prairie Park Sign Archery signs Dale Lehrke Fields Sign Directional Sign Identication Sign LEGEND PRAIRIE PARK & CIVIC CAMPUS MAP EXISTING DIRECTIONAL SIGNS EXISTING IDENTIFICATION SIGNS 1 2 2 3 3 4 4 5 10 11 126 978 21 December 2022 OTSEGO, MINNESOTA 12 8 11 ID Sign Type Status 1 Civic ID Sign: Prairie Center Replace existing sign 2 Large Park ID: Prairie Park Replace existing sign 3 Medium Park ID Sign without Blue Icon bar: Soccer elds Replace existing sign 4 Directional sign Replace existing sign 5 Directional sign Replace existing sign 6 Amenity sign: Ballelds New 7 Amenity sign: Ballelds New 8 Amenity sign: Ballelds New 9 Amenity sign: Dog Park New 10 Amenity sign: Archery Range New 11 Amenity sign: RC Track New 12 Information Kiosk New PRAIRIE PARK & CIVIC CAMPUS: PROPOSED SIGNS PROPOSED NEW SIGNS AT PRAIRIE PARK GENERAL NOTES (ALL SIGNS): -ALL SIGN PANEL GRAPHIC ART PROVIDED BY OWNER (PANELS ONE SIDED, LIGHT GRAY IN BACK UNLESS OTHERWISE NOTED ON PLANS) -FIELD MOCK-UP (ONE EACH) SIGN TYPE FOR APPROVAL PRIOR TO FINAL FABRICATION METAL FINISH: POWDER COATED TO LOOK COR-TEN -WOOD TO BE 8“X8” CLEAR #2 & BETTER S4S CEDAR, CLEAR FINISH (WE SUGGEST: https://www.novausawood.com/cedar-wood-stain) -ALL TAMPER PROOF FASTENERS, PAINT TO MATCH THE ATTACHMENT SURFACE -POST TO SLEEVE ATTACHMENT SHOULD BE SEALED AND DRAINED TO PREVENT WATER ACCUMULATION IN BASE. -PROVIDE SHOP DRAWINGS, SIGN AND FTG DESIGN TO BE SIGNED BY STRUCTURAL ENG. LICENSED IN MN -ROUND ALL PANEL CORNERS -SUBMIT PAINT, FINISH, AND MATERIAL SAMPLES FOR FINAL APPROVAL -GRAPHIC PANELS MUST RESIST SUN FADE AND DE-LAMINATION (PROVIDE WARRANTY INFORMATION IF APPLICABLE) MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2 MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2 MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2MEDIUM PARK ID SIGN WITHOUT BLUE ICON BARB2 38” MIN. LEG LENGTH, MAY VARY AS REQ. TO LEVEL SIGN BASED ON GRADES 72” 68” 13 THIS SIGN HAS 2 GRAPHIC PANELS FRONT AND BACK, ORIENTED PERPENDICULAR TO ROAD Park InfoPark Info SCHOOLKNOLLPARK WILSONPRESERVE SCHOOLKNOLL PARK 15501 83rd Street NE PRAIRIEPARK 13355 90th Street NE Signs: 24” x 36” F DIRECTIONAL SIGNS & SMALL PARK ID SIGNS14 15 13 14 15