5.1 2023 Street Renewal Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Administration City Engineer Wagner April 10, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
City Engineer Wagner City Administrator/Finance Director Flaherty 5.1 – 2023 Street Renewal
Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council adopt a resolution approving plans and specifications and
ordering advertisement for bids.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Pursuant to Resolution 2023-10, Plans and specifications have been prepared for the 2023 Street Renewal
Project. The project will entail reclaiming and paving the streets within the Vasseur’s Oak Grove Estates 1st
and 2nd Additions, Otsego Acres 1st and 2nd Additions, Hidden Valley, and Deer Field Acres subdivisions, and
an overlay in the Otsego Industrial Park subdivision. A total of six existing centerline corrugated metal culverts
will also be replaced with reinforced concrete pipe.
The Capital Improvement Plan (CIP) included a budget in the amount of $1,186,887 for this improvement
project. The total estimated project cost in the Feasibility Report was $1,184,053. After completion of
project plans and specifications, the current engineer estimated costs are $1,244,332. The project will be
funded by special assessments in the amount of $193,284, and the remaining balance of the project paid
with funds from the City’s Pavement Management Fund.
Bids will be solicited through electronic methods including the City website and QuestCDN until 2:00PM on
May 2, 2023, and the City Council will consider award of the project at their meeting on May 8, 2023.
SUPPORTING DOCUMENTS ATTACHED:
• Plans and Specifications (Cover Sheet Only)
o Full plans and specifications are available in the electronic packet on City website.
• Engineer’s Estimate
• Resolution 2023-26
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2023-26 Approving Plans and Specifications and Ordering Advertisement for
Bids for the 2023 Street Renewal Project, City Project No. 23-03.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
916918924930936942948954916918924930936942948954
900906912918924930936942900906912918924930936942
873876882888894900906912873876882888894900906912
◦◦◦86487087688288889490090686487087688288889490090615" RCP◦◦◦
◦◦◦◦87087688288889490090691287087688288889490090691215" RCP◦◦◦
870876882888894900906912870876882888894900906912
870876882888894900906870876882888894900906
864870876882888894900864870876882888894900
864870876882888894900864870876882888894900
870876882888894900906870876882888894900906
870876882888894900906912870876882888894900906912
864870876882888894900906864870876882888894900906
870876882888894900906912870876882888894900906912
◦◦◦86487087688288889490090686487087688288889490090615" RCP◦◦◦
864870876882888894900906864870876882888894900906
864870876882888894900906864870876882888894900906
864870876882888894900906864870876882888894900906
864870876882888894900906864870876882888894900906
864870876882888894900906864870876882888894900906
864870876882888894900906864870876882888894900906
912918924930936942948954912918924930936942948954
◦◦◦88889490090691291892493088889490090691291892493015" RCP◦◦◦
◦◦◦87688288889490090691291887688288889490090691291818" RCP◦◦◦
876882888894900906912918876882888894900906912918
876882888894900906912918876882888894900906912918
◦◦◦87087688288889490090691287087688288889490090691215" RCP◦◦◦
876882888894900906912918876882888894900906912918
870876882888894900906912870876882888894900906912
870876882888894900906912870876882888894900906912
870876882888894900906912870876882888894900906912
876882888894900906912918876882888894900906912918
876882888894900906912918876882888894900906912918
ENGINEER'S ESTIMATE
OTSEGO 2023 STREET IMPROVEMENTS
City of OtsegoBid Schedule "A" - Reclaim
Item
No. Spec. Ref Description Unit
Est. Unit
Price
Estimated
Quantity
Total Estimated
Extension
1 2021.501 Mobilization LS $30,000 1 $30,000
2 2104.503 Remove Sewer Pipe (Storm) LF $15 314 $4,703
3 2104.504 Remove Bituminous Pavement (Driveways) SY $7 1,418 $9,926
4 2104.504 Remove Concrete Pavement (Driveways) SY $7 289 $2,023
5 2104.513 Sawing Bit Pavement (Full Depth) LF $2 1,885 $3,770
6 2104.513 Sawing Concrete Pavement (Full Depth) LF $5 361 $1,805
7 2105.607 Haul & Stockpile Excess Material (LV) CY $8 788 $6,304
8 2211.509 Aggregate Class 5 Mod (driveway) TON $33 159 $5,260
9 2211.509 Aggregate Shoulder (from excess reclaim) CY $20 1,868 $37,355
10 2211.509 Bituminous Driveway SY $12 1,664 $19,972
11 2211.509 Concrete Driveway - 4" to 6" Depth SY $100 406 $40,590
12 2215.504 Full Depth Reclamation SY $2 49,418 $98,836
13 2232.501 Mill Bituminous Surface SY $5 74 $368
14 2357.506 Bituminous Material For Tack Coat GAL $4 2,714 $10,854
15 2360.509 Type SP 9.5 Wearing Course Mixture (2,B) TON $75 4,163 $312,213
16 2360.509 Type SP 12.5 Non Wear Course Mixture (2,B) TON $70 5,550 $388,532
17 2501.502 15" RC Pipe Apron EACH $1,500 8 $12,000
18 2501.502 18" RC Pipe Apron EACH $1,650 2 $3,300
19 2501.502 24" RC Pipe Apron EACH $1,800 2 $3,600
20 2501.503 15" RC Pipe Culvert LF $80 120 $9,600
21 2501.503 18" RC Pipe Culvert LF $85 40 $3,400
22 2501.503 24" RC Pipe Culvert LF $90 64 $5,760
23 2563.601 Traffic Control LS $7,500 1 $7,500
24 2575.505 Turf Estab. (Erosion Cont. Mat Cat 3 & Seed Mix 25-141) ACRE $16,000 0.10 $1,600
25 2573.503 Silt Fence, Type MS LF $2 250 $500
26 2574.525 Pulverized Topsoil Borrow (LV) CY $55 31 $1,690
Bid Schedule "A" - Reclaim $1,021,460
15% Admin, Legal, & Engineering $153,219
Project Total - Reclaim $1,174,679
Bid Schedule "B" - Overlay
Item
No. Spec. Ref Description Unit
Est. Unit
Price
Estimated
Quantity
Total Estimated
Extension
1 2021.501 Mobilization LS $3,000 1 $3,000
2 2104.504 Remove Bituminous Pavement (Driveways) SY $7 380 $2,660
3 2104.504 Remove Concrete Pavement (Driveways) SY $7 12 $84
4 2104.513 Sawing Bit Pavement (Full Depth) LF $2 370 $740
5 2104.513 Sawing Concrete Pavement (Full Depth) LF $5 27 $135
6 2211.509 Bituminous Driveway SY $12 403 $4,831
7 2211.509 Concrete Driveway - 4" to 6" Depth SY $100 12 $1,210
8 2211.509 Aggregate Shoulder (from excess reclaim) TON $40 184 $7,378
9 2232.501 Mill Bituminous Surface SY $5 74 $368
10 2357.506 Bituminous Material For Tack Coat GAL $4 311 $1,244
11 2360.509 Type SP 9.5 Wearing Course Mixture (2,B) TON $75 484 $36,333
12 2563.601 Traffic Control LS $2,500 1 $2,500
13 2574.525 Pulverized Topsoil Borrow (LV) CY $55 2 $86
Bid Schedule "B" - Overlay $60,568
15% Admin, Legal, & Engineering $9,085
Project Total - Overlay $69,653
Project Total - Reclaim $1,174,679
Project Total - Overlay $69,653
Project Total $1,244,332
S:\Municipal\AOTSEGO\392 CIP_Renewals\2023\A-PRELIMINARY DESIGN\1-FEASIBILITY\OT392-2023 ENGINEERING EST 3-28-23 Page 1 of 1
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2023-26
APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, pursuant to Resolution 2023-10 adopted by the City Council on February 13, 2023, Hakanson
Anderson Associates, Inc. has prepared plans and specifications for the proposed improvement of streets
within the Vasseur’s Oak Grove Estates 1st and 2nd Additions, Otsego Acres 1st and 2nd Additions, Hidden Valley,
Deer Field Acres, and Otsego Industrial Park subdivisions; and
WHEREAS, the plans and specifications have been presented to the City Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA THAT:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The City Clerk shall prepare and cause to be published on the City website and QuestCDN an
advertisement for bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published for 21 days, shall specify the work to be done,
shall state the bids will be received by Hakanson Anderson Associates, Inc. until 2:00 PM on May 2,
2023, at which time they will be publicly opened by the Finance Director and Hakanson Anderson
Associates, Inc., will then be tabulated, and will be considered by the City Council at 7:00 PM on May
8, 2023 in the Council Chambers (8899 Nashua Avenue NE). Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the City Council
on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk
and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the City
Clerk for five percent of the amount of such bid.
2
ADOPTED by the City Council of the City of Otsego this 10th day of April, 2023.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk