3.7 School Knoll Park Playground
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Parks and Recreation Parks and Recreation Director Jacobs May 8, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.7 – School Knoll Park
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that City Council accept a quote and authorize procurement.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The School Knoll Park renovation project was approved at the April 10, 2023, City Council meeting. A major
component of this renovation is replacing the 5 to 12 play structure and adding more accessible surfacing
and swings. Staff and HKGi have been working with St. Croix Recreation to configure the best play
experience for all users at School Knoll Park.
The provided quote includes the installation of a brand new 5 to 12 playground, Poured-in-Place (PIP)
surfacing, new swings, and woodchips. PIP is a crucial element that will allow anyone with mobility issues
to use the new play features more easily. This specific goal was identified as a priority for the project, to
make any new improvements more inclusive to all. The quote also includes an ADA accessible swing that is
accessible from the edge of the play container by way of PIP.
Staff will be removing the current 5 to 12 playground and identified swing set that is being replaced. Proper
disposal of the old play structure will be performed and the swing set that is getting removed will be saved
and used in a different park. This measure alone is saving over $6,000 in project costs. The quote provided
by St. Croix is a direct purchase from the State Contract to ensure this is the most cost-effective purchase.
The quoted amount from St. Croix Recreation was $123,648.56. This cost is within the project cost estimate
approved by the City Council at the April 10, 2023, meeting, which was $125,122.00.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: St. Croix Recreation
• Park Concept and Cost Estimate
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quote from St. Croix Recreation in the amount of $123,648.56 for the School Knoll
Park playground, swings, installation, PIP, and woodchips.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 205 – Parks Capital Equipment
Yes
By signing estimate or authorizing by email or PO, purchaser is agreeing to billing terms as listed on the estimate. Order to include model number(s),
quantity and color(s) above including any supplemental documents provided and/or requested. Please verify all content for accuracy. **Those purchasing
off of the MN State Contract are bound only by the terms and conditions listed in said contract**
St. Croix Recreation Fun Playgrounds INC.
1826 Tower Dr W
Stillwater, MN 55082 US
16514301247
hannah@stcroixrec.com
Estimate ESTIMATE #6291
DATE 05/01/2023
EXPIRATION DATE 06/05/2023
ADDRESS
City of Otsego
Accounts Payable
13400 90th St NE
Otsego, MN 55330
SHIP TO
City of Otsego
Attn: Nick Jacobs, Director
13400 90th St NE
Otsego, MN 55330
763.334.3170
PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT.
SALES REP
Mike Basich
ACTIVITY QTY RATE AMOUNT
School Knoll Park
BCI NUIN 2959Custom BCI Burke 5-12 play structure per drawings and specifications 1 76,108.00 76,108.00
STATE CONTRACT
STATE CONTRACT #218090 Plus Manufacturer's Additional Discount
1 -24,375.00 -24,375.00
BCI 550-0171
Freedom Swing Seat, 8' Beam, Standard Chain
1 1,130.00 1,130.00
BCI 550-0099TOT SEAT, 7' & 8' SINGLE, STD CHAIN 1 211.00 211.00
BCI 550-0111
BELT SEAT, 8' SINGLE, STD CHAIN
2 117.00 234.00
BCI 550-0201
SINGLE BAY SINGLE POST 5" SWING
1 1,482.00 1,482.00
BCI 550-0202Single Post Swing Add-On 5" OD 1 1,234.00 1,234.00
STATE CONTRACT
STATE CONTRACT #218090
1 -293.79 -293.79
Freight
Freight quotes currently only valid for 15 days.
1 2,800.00 2,800.00
INSTALLINSTALLATION OF NEW EQUIPMENT
*Installation will be performed and invoiced directly by the installer
1 19,000.00 19,000.00
BCI 550-0201ALTERNATE: SINGLE BAY SINGLE POST 5" SWING W/(1)BELT SEAT AND
(1)TOT SEAT
1 1,811.00 1,811.00
EWF - Blown-inWood Fiber quote includes freight and material blown-in by hose/blower truck of
quoted CY to the site listed on the estimate by a 300’ hose. It is the customer’s
responsibility to ensure that the drop site is accessible by truck and that a 300’ hose will reach all areas of the site. If additional length is needed, please alert
us. Site work and restoration for pre/post project is not included.
300 42.50 12,750.00
SAFEFALLSAFEFALL PIP RUBBER RESILIENT SURFACING FOR REQUIRED 6'
CRITICAL FALL HEIGHT PER PROJECT SPECIFICATION: WITH 2"
870 27.52 23,942.40
By signing estimate or authorizing by email or PO, purchaser is agreeing to billing terms as listed on the estimate. Order to include model number(s),
quantity and color(s) above including any supplemental documents provided and/or requested. Please verify all content for accuracy. **Those purchasing
off of the MN State Contract are bound only by the terms and conditions listed in said contract**
ACTIVITY QTY RATE AMOUNT
CONCRETE OVER 6" COMPACTED GRAVEL BASE,
50% COLOR/50% BLACK
SAFEFALL
SAFEFALL PIP RUBBER RESILIENT SURFACING FOR REQUIRED 8'
CRITICAL FALL HEIGHT PER PROJECT SPECIFICATION: WITH 2" CONCRETE OVER 6" COMPACTED GRAVEL BASE, 50% COLOR/50%
BLACK LARGE GRAPHIC FORMS.
235 28.17 6,619.95
Lead timeLead time estimate 10-13 weeks; ship date based on inventory at time of order.
BCI 046-0536
Play Mat 3' X 5' X 2"
5 199.00 995.00
MATERIAL ITEMS AS QUOTED ARE GOOD FOR 30 DAYS. FREIGHT
QUOTES ARE GOOD FOR 15 DUE TO FUEL UNCERTAINTIES.
SALES TAX SUBJECT TO CHANGE. ADD IF NOT TAX EXEMPT OR
SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE.
PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED.
FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO
INTEREST AT A RATE OF 1.5%/MONTH OR 18% ANNUALLY.
*LEAD TIMES AND SHIPPING DATES ARE BASED ON CURRENT
INVENTORY. PLEASE BE PATIENT AS OUR VENDORS NAVIGATE
SUPPLY CHAINS & NATIONAL SHORTAGES.
**FOR BIDDING CONTRACTORS & SUPPLIERS: ST CROIX
RECREATION IS NOT LIABLE FOR INTERPRETATION OF PROJECT
BIDS, DRAWINGS OR ADDENDA. IT IS THE CUSTOMER'S
RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER(S),
DESCRIPTION(S), QUANTITY AND COLOR(S) DIRECTLY WITH END
USER
TOTAL $123,648.56
Accepted By Accepted Date