3.9 PRINT East-West Watermain Connection Project - Plans and Specifications and Ordering Advertisement for Bids
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner May 8, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.9 – East-West Watermain
Connection Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council adopt a resolution approving plans and specifications and
ordering advertisement for bids.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Plans and specifications have been prepared for the East-West Watermain Connection Project. The project
will entail connecting the City’s east and west watermain systems to increase redundancy of the water
system, improve water quality and water pressure, and be able to fill both west water towers to maximum
capacity.
The Bid Opening is proposed for June 7 with potential award on June 12. Contractors have stated obtaining
pipe and vaults is approximately two months out once the contract is awarded. It would be mid-August at
the earliest that construction would start. The specifications published will note that the Contractor cannot
start work on portions of the project that easements are not yet obtained. The substantial completion for
the project is proposed for November 30, 2023.
The Capital Improvement Plan (CIP) included a budget in the amount of $3,504,134 for this project. The
current Engineer’s Estimate for the total project cost is $3,360,946, which includes booster station quotes of
$330,967, interconnect construction cost estimate of $2,729,711, and design, construction observation, and
contract admin cost of $300,268. The easement total is yet to be determined.
SUPPORTING DOCUMENTS ATTACHED:
• Plans and Specifications (Cover Sheet Only)
o Full plans and specifications are available in the electronic packet on City website.
• Engineer’s Estimate
• Resolution 2023-32
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2023-32 Approving Plans and Specifications and Ordering Advertisement for
Bids for the East-West Watermain Connection Project, City Project No. 23-04.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes
DRAINAGE& UTILITY
EASEMENTD R A I N A G E U T I L I T YE A S E M E N TDRAINAGE
& UTILITY
EASEMENTAND
ESTIMATED
QUANTITY EXTENSION
ESTIMATED
QUANTITY EXTENSION
ESTIMATED
QUANTITY EXTENSION
1 2021.501 MOBILIZATION LUMP SUM $130,000.00 0.75 $97,500 0.12 $15,600 0.13 $16,900 1.00 $130,000
2 2104.502 SALVAGE PIPE APRON EACH $400.00 9 $3,600 9.00 $3,600
3 2104.503 SAWING CONCRETE PAVEMENT - FULL DEPTH LIN FT $6.00 5 $30 24.00 $144 29.00 $174
4 2104.503 SAWING BITUMINOUS PAVEMENT - FULL DEPTH LIN FT $5.00 133.00 $665 133.00 $665
5 2104.503 REMOVE CONCRETE CURB LIN FT $20.00 98.00 $1,960 98.00 $1,960
6 2104.503 SALVAGE CASTING EACH $200.00 1.00 $200 1.00 $200
7 2104.503 SALVAGE CONCRETE PIPE LIN FT $40.00 88 $3,520 88.00 $3,520
8 2104.503 SALVAGE HYDRANT AND 6" GATE VALVE EACH $500.00 1 $500 1.00 $500
9 2104.504 REMOVE CONCRETE PAVEMENT SQ YD $5.00 9 $45 480.00 $2,400 489.00 $2,445
10 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $3.00 228.00 $684 228.00 $684
11 2211.509 AGGREGATE BASE CLASS 5 TON $38.00 40 $1,520 119.00 $4,522 159.00 $6,042
12 2232.504 MILL BITUMINOUS SURFACE (1.5")SQ YD $7.00 385.80 $2,701 385.80 $2,701
13 2301.504 CONCRETE PAVEMENT 6"SQ YD $120.00 13.3 $1,596 13.30 $1,596
14 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON $8.00 25.00 $200 25.00 $200
15 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) TON $110.00 37.00 $4,070 37.00 $4,070
16 2360.509 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) TON $700.00 29.00 $20,300 29.00 $20,300
17 2503.603 30" STEEL CASING PIPE (JACKED)LIN FT $106.00 199 $21,094 199.00 $21,094
18 2504.602 CONNECT TO EXISTING WATERMAIN EACH $2,500.00 2 $5,000 2.00 $5,000 2.00 $5,000 6.00 $15,000
19 2504.602 HYDRANT EACH $6,000.00 14 $84,000 14.00 $84,000
20 2504.602 6" GATE VALVE AND BOX EACH $1,900.00 14 $26,600 14.00 $26,600
21 2504.602 12" BUTTERFLY VALVE AND BOX EACH $3,500.00 5 $17,500 5.00 $17,500
22 2504.602 16" BUTTERFLY VALVE AND BOX EACH $5,000.00 5 $25,000 1.00 $5,000 6.00 $30,000
23 2504.603 4" DIP WATERMAIN OPEN CUT LIN FT $60.00 43.00 $2,580 43.00 $2,580
24 2504.603 6" DIP WATERMAIN OPEN CUT LIN FT $70.00 83 $5,810 83.00 $5,810
25 2504.603 12" DIP WATERMAIN OPEN CUT LIN FT $90.00 164.00 $14,760 164.00 $14,760
26 2504.603 12" WATERMAIN OPEN CUT LIN FT $87.00 3230 $281,010 3230.00 $281,010
27 2504.603 12" WATERMAIN DIRECTIONAL DRILL LIN FT $120.00 3260 $391,200 3260.00 $391,200
28 2504.603 16" DIP WATERMAIN OPEN CUT LIN FT $100.00 44.00 $4,400 44.00 $4,400
29 2504.603 16" WATERMAIN OPEN CUT LIN FT $125.00 3436 $429,500 3436.00 $429,500
30 2504.603 16" WATERMAIN DIRCTIONAL DRILL LIN FT $150.00 2922 $438,300 2922.00 $438,300
31 2504.603 16" WATERMAIN CARRIER PIPE LIN FT $100.00 204 $20,400 204.00 $20,400
32 2504.603 PRESSURE REDUCING VALVE LUMP SUM $240,000.00 1 $240,000 1.00 $240,000
33 2504.603 TOWER FILL CONTROL VALVE LUMP SUM $320,000.00 1 $320,000 1.00 $320,000
34 2504.604 4" POLYSTYRENE INSULATION SQ YD $40.00 7.2 $288 7.20 $288
35 2504.608 DUCTILE IRON FITTINGS POUND $5.43 6579 $35,724 1188.00 $6,451 1490.00 $8,091 9257.00 $50,266
36 2506.502 INSTALL CASTING EACH $200.00 1.00 $200 1.00 $200
37 2511.507 RANDOM RIPRAP CLASS III CU YD $155.00 25 $3,875 25.00 $3,875
38 2521.518 4" CONCRETE WALK SQ FT $7.00 335.00 $2,345 335.00 $2,345
39 2521.518 6" CONCRETE WALK SQ FT $10.00 125.00 $1,250 125.00 $1,250
40 2531.503 CONCRETE CURB AND GUTTER DESIGN SPECIAL LIN FT $30.00 98.00 $2,940 98.00 $2,940
41 2533.503 PORTABLE PRECAST CONCRETE BARRIER DESIGN 8337 LIN FT $50.00 50.00 $2,500 50.00 $2,500
42 2563.601 TRAFFIC CONTROL SUPERVISOR LUMP SUM $5,000.00 0.75 $3,750 0.12 $600 0.13 $650 1.00 $5,000
43 2563.601 TRAFFIC CONTROL LUMP SUM $35,000.00 0.75 $26,250 0.12 $4,200 0.13 $4,550 1.00 $35,000
44 2573.501 STABILIZED CONSTRUCTION EXIT LUMP SUM $1,500.00 1.00 $1,500 1.00 $1,500 2.00 $3,000
45 2573.501 EROSION CONTROL SUPERVISOR LUMP SUM $4,500.00 0.75 $3,375 0.12 $540 0.13 $585 1.00 $4,500
46 2573.502 EROSION CONTROL INLET PROTECTION EACH $250.00 4.00 $1,000 4.00 $1,000
47 2573.503 SILT FENCE TYPE; MS LIN FT $3.00 7000 $21,000 119.00 $357 100.00 $300 7219.00 $21,657
48 2574.508 FERTILIZER TYPE 1 POUND $2.00 1551 $3,102 99.00 $198 66.00 $132 1716.00 $3,432
49 2575.504 ROLLED EROSION PREVENTION CATEGORY 25 SQ YD $2.25 25623 $57,652 1597.00 $3,593 1065.00 $2,396 28285.00 $63,641
50 2575.505 SEEDING ACRE $600.00 4.7 $2,820 0.30 $180 0.20 $120 5.20 $3,120
51 2575.508 SEED, MIXTURE 25-121 POUND $7.00 631 $4,417 40.00 $280 27.00 $189 698.00 $4,886
$2,729,711
TOTAL
ESTIMATED
QUANTITY
ENGINEER'S ESTIMATE
EAST-WEST WATERMAIN CONNECTION PROJECT
CITY OF OTSEGO
TOTAL
ESTIMATED
COST
ITEM
NO.
SPEC.
REF.DESCRIPTION UNIT
UNIT
COST
WATERMAIN TRUNK PRV SITE TOWER FCV SITE
K:\MUNICIPAL\OT538\EXCEL\OT538_Schedules 5-3-2023
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1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2023-32
APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS
WHEREAS, Hakanson Anderson Associates, Inc. has prepared plans and specifications for the East-West
Watermain Connection Project; and
WHEREAS, the plans and specifications have been presented to the City Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA THAT:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The City Clerk shall prepare and cause to be published on the City website and QuestCDN an
advertisement for bids upon the making of such improvement under such approved plans and
specifications. The advertisement shall be published for 21 days, shall specify the work to be done,
shall state the bids will be received by Hakanson Anderson Associates, Inc. until 2:00 PM on June 7,
2023, at which time they will be publicly opened by the Finance Director and Hakanson Anderson
Associates, Inc., will then be tabulated, and will be considered by the City Council at 7:00 PM on June
12, 2023 in the Council Chambers (8899 Nashua Avenue NE). Any bidder whose responsibility is
questioned during consideration of the bid will be given an opportunity to address the City Council
on the issue of responsibility. No bids will be considered unless sealed and filed with the City Clerk
and accompanied by a cash deposit, cashier’s check, bid bond or certified check payable to the City
Clerk for five percent of the amount of such bid.
2
ADOPTED by the City Council of the City of Otsego this 8th day of May, 2023.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk