4.1 2023 Street Renewal Project
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner May 8, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
City Engineer Wagner City Administrator/Finance Director Flaherty 4.1 – 2023 Street Renewal
Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding a contract for the
Street Renewal Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the 2023 Street Renewal Project, City Project No. 23-03 on May 2, 2023. A total
of six bids were received as shown on the attached Bid Tabulation.
The Capital Improvement Plan (CIP) included a budget in the amount of $1,186,887 for this improvement
project. The total estimated project cost in the Feasibility Report was $1,184,053. After completion of
project plans and specifications, the engineer estimated costs were $1,244,332. The project will be funded
by special assessments in the amount of $193,284, and the remaining balance of the project paid with
funds from the City’s Pavement Management Fund.
The low bid from Northwest Asphalt, Inc., was in the amount of $1,047,868. Including engineering
estimated costs of 15%, the project cost as bid is $1,196,053, which exceeds the 2023 CIP Budget by
$9,166 (0.007%). City staff recommends awarding the contract to the low bidder, who has completed
multiple projects within the City of Otsego in the past. The work was completed to specifications and
in a timely manner.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Resolution 2023-33
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2023-33 accepting bids and awarding contract for the Otsego 2023 Street
Renewal Project, City Project No. 23-03 to Northwest Asphalt, Inc. of Shakopee, Minnesota in the amount of
$1,040,045.46.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 – Pavement Management
Yes
BID TABULATION
CITY OF OTSEGO
2023 STREET RENEWAL PROJECT
Bids were opened May 2, 2023 at 2:00 p.m.
A total of six (6) bids were received, as shown.
Bid Schedule "A" - Reclaim
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2021.501 Mobilization LS 1 16,880.00$ 16,880.00$ 73,600.00$ 73,600.00$ 19,000.00$ 19,000.00$
2 2104.503 Remove Sewer Pipe (Storm)LF 314 14.00$ 4,396.00$ 10.20$ 3,202.80$ 8.80$ 2,763.20$
3 2104.504 Remove Bituminous Pavement (Driveways)SY 1418 8.58$ 12,166.44$ 9.35$ 13,258.30$ 6.35$ 9,004.30$
4 2104.504 Remove Concrete Pavement (Driveways)SY 289 18.20$ 5,259.80$ 12.30$ 3,554.70$ 16.90$ 4,884.10$
5 2104.513 Sawing Bit Pavement (Full Depth)LF 1885 4.00$ 7,540.00$ 1.85$ 3,487.25$ 2.40$ 4,524.00$
6 2104.513 Sawing Concrete Pavement (Full Depth)LF 361 6.00$ 2,166.00$ 5.10$ 1,841.10$ 6.70$ 2,418.70$
7 2105.607 Haul & Stockpile Excess Material (LV)CY 686 24.32$ 16,683.52$ 15.70$ 10,770.20$ 24.15$ 16,566.90$
8 2211.509 Aggregate Class 5 Mod (driveway)TON 159 32.65$ 5,191.35$ 48.70$ 7,743.30$ 57.85$ 9,198.15$
9 2211.509 Aggregate Shoulder (from excess reclaim)CY 672 16.25$ 10,920.00$ 0.01$ 6.72$ 33.00$ 22,176.00$
10 2211.509 Bit. Driveway Type SP 4.75 Wearing Course Mixture (2,B)SY 1664 36.26$ 60,336.64$ 32.30$ 53,747.20$ 30.80$ 51,251.20$
11 2211.509 Concrete Driveway - 4" to 6" Depth SY 406 134.98$ 54,801.88$ 125.00$ 50,750.00$ 132.00$ 53,592.00$
12 2215.504 Full Depth Reclamation SY 49418 1.30$ 64,243.40$ 1.65$ 81,539.70$ 2.08$ 102,789.44$
13 2232.501 Mill Bituminous Surface SY 74 22.00$ 1,628.00$ 7.25$ 536.50$ 10.00$ 740.00$
14 2357.506 Bituminous Material For Tack Coat GAL 2714 3.00$ 8,142.00$ 2.35$ 6,377.90$ 3.50$ 9,499.00$
15 2360.509 Type SP 9.5 Wearing Course Mixture (2,B)TON 4163 67.48$ 280,919.24$ 67.60$ 281,418.80$ 69.75$ 290,369.25$
16 2360.509 Type SP 12.5 Non Wear Course Mixture (2,B)TON 5550 65.30$ 362,415.00$ 63.10$ 350,205.00$ 63.25$ 351,037.50$
17 2501.502 15" RC Pipe Apron EACH 8 1,481.80$ 11,854.40$ 1,530.00$ 12,240.00$ 1,647.00$ 13,176.00$
18 2501.502 18" RC Pipe Apron EACH 2 1,664.96$ 3,329.92$ 163.00$ 326.00$ 1,867.00$ 3,734.00$
19 2501.502 24" RC Pipe Apron EACH 2 1,755.72$ 3,511.44$ 2,860.00$ 5,720.00$ 2,196.00$ 4,392.00$
20 2501.503 15" RC Pipe Culvert LF 144 90.71$ 13,062.24$ 69.40$ 9,993.60$ 88.95$ 12,808.80$
21 2501.503 18" RC Pipe Culvert LF 40 111.15$ 4,446.00$ 71.40$ 2,856.00$ 97.75$ 3,910.00$
22 2501.503 24" RC Pipe Culvert LF 40 158.50$ 6,340.00$ 96.90$ 3,876.00$ 122.00$ 4,880.00$
23 2563.601 Traffic Control LS 1 3,650.00$ 3,650.00$ 3,010.00$ 3,010.00$ 2,532.00$ 2,532.00$
24 2575.505 Turf Estab. (Erosion Cont. Mat Cat 3 & Seed Mix 25-141)ACRE 0.1 36,000.00$ 3,600.00$ 27,100.00$ 2,710.00$ 13,374.00$ 1,337.40$
25 2573.503 Silt Fence, Type MS LF 250 4.00$ 1,000.00$ 5.70$ 1,425.00$ 2.46$ 615.00$
26 2574.525 Pulverized Topsoil Borrow (LV)CY 31 82.00$ 2,542.00$ 91.60$ 2,839.60$ 51.85$ 1,607.35$
Total Bid Schedule "A"967,025.27$ 987,035.67$ 998,806.29$
Northwest Asphalt, Inc.Park Construction Company GMH Asphalt Corporation
Page 1 of 4
BID TABULATION
CITY OF OTSEGO
2023 STREET RENEWAL PROJECT
Bid Schedule "B" - Overlay
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
27 2021.501 Mobilization LS 1 5,940.00$ 5,940.00$ 4,380.00$ 4,380.00$ 1,000.00$ 1,000.00$
28 2104.504 Remove Bituminous Pavement (Driveways)SY 380 14.85$ 5,643.00$ 10.30$ 3,914.00$ 6.35$ 2,413.00$
29 2104.504 Remove Concrete Pavement (Driveways)SY 12 125.00$ 1,500.00$ 35.10$ 421.20$ 16.90$ 202.80$
30 2104.513 Sawing Bit Pavement (Full Depth)LF 370 5.00$ 1,850.00$ 1.85$ 684.50$ 2.40$ 888.00$
31 2104.513 Sawing Concrete Pavement (Full Depth)LF 27 6.00$ 162.00$ 5.60$ 151.20$ 7.35$ 198.45$
32 2211.509 Bit. Driveway Type SP 9.5 Wearing Course Mixture (2,B)SY 403 32.05$ 12,916.15$ 34.50$ 13,903.50$ 30.80$ 12,412.40$
33 2211.509 Concrete Driveway - 4" to 6" Depth SY 12 142.00$ 1,704.00$ 122.00$ 1,464.00$ 132.00$ 1,584.00$
34 2211.509 Aggregate Shoulder (from excess reclaim)SY 20 56.50$ 1,130.00$ 0.01$ 0.20$ 25.75$ 515.00$
35 2232.501 Mill Bituminous Surface SY 74 21.50$ 1,591.00$ 7.25$ 536.50$ 5.00$ 370.00$
36 2357.506 Bituminous Material For Tack Coat GAL 311 3.00$ 933.00$ 2.35$ 730.85$ 3.50$ 1,088.50$
37 2360.509 Type SP 9.5 Wearing Course Mixture (2,B)TON 484 75.56$ 36,571.04$ 71.30$ 34,509.20$ 68.15$ 32,984.60$
38 2563.601 Traffic Control LS 1 2,650.00$ 2,650.00$ 663.00$ 663.00$ 2,532.00$ 2,532.00$
39 2574.525 Pulverized Topsoil Borrow (LV)CY 2 215.00$ 430.00$ 294.00$ 588.00$ 92.10$ 184.20$
Total Bid Schedule "B"73,020.19$ 61,946.15$ 56,372.95$
Total Bid Schedule "A" + Bid Schedule "B"$1,040,045.46 $1,048,981.82 $1,055,179.24
Northwest Asphalt, Inc.Park Construction Company GMH Asphalt Corporation
Page 2 of 4
BID TABULATION
CITY OF OTSEGO
2023 STREET RENEWAL PROJECT
Bids were opened May 2, 2023 at 2:00 p.m.
A total of six (6) bids were received, as shown.
Bid Schedule "A" - Reclaim
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY
1 2021.501 Mobilization LS 1
2 2104.503 Remove Sewer Pipe (Storm)LF 314
3 2104.504 Remove Bituminous Pavement (Driveways)SY 1418
4 2104.504 Remove Concrete Pavement (Driveways)SY 289
5 2104.513 Sawing Bit Pavement (Full Depth)LF 1885
6 2104.513 Sawing Concrete Pavement (Full Depth)LF 361
7 2105.607 Haul & Stockpile Excess Material (LV)CY 686
8 2211.509 Aggregate Class 5 Mod (driveway)TON 159
9 2211.509 Aggregate Shoulder (from excess reclaim)CY 672
10 2211.509 Bit. Driveway Type SP 4.75 Wearing Course Mixture (2,B)SY 1664
11 2211.509 Concrete Driveway - 4" to 6" Depth SY 406
12 2215.504 Full Depth Reclamation SY 49418
13 2232.501 Mill Bituminous Surface SY 74
14 2357.506 Bituminous Material For Tack Coat GAL 2714
15 2360.509 Type SP 9.5 Wearing Course Mixture (2,B)TON 4163
16 2360.509 Type SP 12.5 Non Wear Course Mixture (2,B)TON 5550
17 2501.502 15" RC Pipe Apron EACH 8
18 2501.502 18" RC Pipe Apron EACH 2
19 2501.502 24" RC Pipe Apron EACH 2
20 2501.503 15" RC Pipe Culvert LF 144
21 2501.503 18" RC Pipe Culvert LF 40
22 2501.503 24" RC Pipe Culvert LF 40
23 2563.601 Traffic Control LS 1
24 2575.505 Turf Estab. (Erosion Cont. Mat Cat 3 & Seed Mix 25-141)ACRE 0.1
25 2573.503 Silt Fence, Type MS LF 250
26 2574.525 Pulverized Topsoil Borrow (LV)CY 31
Total Bid Schedule "A"
UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
32,000.00$ 32,000.00$ 14,000.00$ 14,000.00$ 47,000.00$ 47,000.00$
8.00$ 2,512.00$ 12.38$ 3,887.32$ 20.00$ 6,280.00$
10.00$ 14,180.00$ 7.40$ 10,493.20$ 7.65$ 10,847.70$
15.00$ 4,335.00$ 11.00$ 3,179.00$ 13.50$ 3,901.50$
1.80$ 3,393.00$ 2.30$ 4,335.50$ 2.50$ 4,712.50$
5.00$ 1,805.00$ 4.60$ 1,660.60$ 5.50$ 1,985.50$
15.00$ 10,290.00$ 2.00$ 1,372.00$ 12.00$ 8,232.00$
20.00$ 3,180.00$ 30.00$ 4,770.00$ 1.00$ 159.00$
35.00$ 23,520.00$ 28.77$ 19,333.44$ 30.00$ 20,160.00$
27.00$ 44,928.00$ 24.35$ 40,518.40$ 24.00$ 39,936.00$
75.00$ 30,450.00$ 125.84$ 51,091.04$ 120.00$ 48,720.00$
1.45$ 71,656.10$ 2.09$ 103,283.62$ 1.50$ 74,127.00$
23.00$ 1,702.00$ 9.01$ 666.74$ 15.00$ 1,110.00$
0.01$ 27.14$ 3.50$ 9,499.00$ 0.01$ 27.14$
77.00$ 320,551.00$ 84.74$ 352,772.62$ 78.00$ 324,714.00$
74.50$ 413,475.00$ 76.70$ 425,685.00$ 77.50$ 430,125.00$
1,200.00$ 9,600.00$ 877.20$ 7,017.60$ 1,615.00$ 12,920.00$
1,400.00$ 2,800.00$ 877.20$ 1,754.40$ 1,765.00$ 3,530.00$
2,000.00$ 4,000.00$ 1,341.60$ 2,683.20$ 4,260.00$ 8,520.00$
81.00$ 11,664.00$ 67.08$ 9,659.52$ 98.00$ 14,112.00$
89.00$ 3,560.00$ 72.24$ 2,889.60$ 104.00$ 4,160.00$
111.00$ 4,440.00$ 77.40$ 3,096.00$ 130.00$ 5,200.00$
2,000.00$ 2,000.00$ 6,500.00$ 6,500.00$ 8,000.00$ 8,000.00$
32,000.00$ 3,200.00$ 11,238.48$ 1,123.85$ 15,000.00$ 1,500.00$
3.80$ 950.00$ 2.06$ 515.00$ 5.50$ 1,375.00$
70.00$ 2,170.00$ 75.00$ 2,325.00$ 75.00$ 2,325.00$
1,022,388.24$ 1,084,111.65$ 1,083,679.34$
Knife River CorporationOMG Midwest Inc. dba
Minnesota Paving & Materials Omann Brothers Paving Inc.
Page 3 of 4
BID TABULATION
CITY OF OTSEGO
2023 STREET RENEWAL PROJECT
Bid Schedule "B" - Overlay
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY
27 2021.501 Mobilization LS 1
28 2104.504 Remove Bituminous Pavement (Driveways)SY 380
29 2104.504 Remove Concrete Pavement (Driveways)SY 12
30 2104.513 Sawing Bit Pavement (Full Depth)LF 370
31 2104.513 Sawing Concrete Pavement (Full Depth)LF 27
32 2211.509 Bit. Driveway Type SP 9.5 Wearing Course Mixture (2,B)SY 403
33 2211.509 Concrete Driveway - 4" to 6" Depth SY 12
34 2211.509 Aggregate Shoulder (from excess reclaim)SY 20
35 2232.501 Mill Bituminous Surface SY 74
36 2357.506 Bituminous Material For Tack Coat GAL 311
37 2360.509 Type SP 9.5 Wearing Course Mixture (2,B)TON 484
38 2563.601 Traffic Control LS 1
39 2574.525 Pulverized Topsoil Borrow (LV)CY 2
Total Bid Schedule "B"
Total Bid Schedule "A" + Bid Schedule "B"
UNIT PRICE EXTENSION UNIT PRICE EXTENSION UNIT PRICE EXTENSION
2,500.00$ 2,500.00$ 2,200.00$ 2,200.00$ 5,000.00$ 5,000.00$
10.00$ 3,800.00$ 7.40$ 2,812.00$ 7.65$ 2,907.00$
43.00$ 516.00$ 36.22$ 434.64$ 13.50$ 162.00$
1.80$ 666.00$ 2.30$ 851.00$ 3.00$ 1,110.00$
5.50$ 148.50$ 4.60$ 124.20$ 7.50$ 202.50$
28.00$ 11,284.00$ 24.20$ 9,752.60$ 26.00$ 10,478.00$
105.00$ 1,260.00$ 125.84$ 1,510.08$ 120.00$ 1,440.00$
53.00$ 1,060.00$ 45.00$ 900.00$ 50.00$ 1,000.00$
23.00$ 1,702.00$ 9.01$ 666.74$ 15.00$ 1,110.00$
0.01$ 3.11$ 3.50$ 1,088.50$ 0.01$ 3.11$
79.00$ 38,236.00$ 86.35$ 41,793.40$ 84.00$ 40,656.00$
400.00$ 400.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$
75.00$ 150.00$ 125.00$ 250.00$ 500.00$ 1,000.00$
61,725.61$ 63,383.16$ 66,068.61$
$1,084,113.85 $1,147,494.81 $1,149,747.95
OMG Midwest Inc. dba
Minnesota Paving & Materials Omann Brothers Paving Inc.Knife River Corporation
Page 4 of 4
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2023-33
ACCEPTING BIDS AND AWARDING CONTRACT
WHEREAS, pursuant to an advertisement for bids for the construction of Otsego 2023 Street Renewal Project,
City Project No. 23-03, the proposed improvement of streets within the Vasseur’s Oak Grove Estates 1st and
2nd Additions, Otsego Acres 1st and 2nd Additions, Hidden Valley, Deer Field Acres, and Otsego Industrial Park
subdivisions, bids were received, opened, and tabulated according to the law, and the following bids were
received complying with the advertisement:
Base Bid
1. Northwest Asphalt, Inc. $1,040,045.46
2. Park Construction Company $1,048,981.82
3. GMH Asphalt Corporation $1,055,179.24
4. OMG Midwest Inc. dba Minnesota Paving & Materials $1,084,113.85
5. Omann Brothers Paving, Inc. $1,147,494.81
6. Knife River Corporation $1,149,747.95
WHEREAS, it appears that Northwest Asphalt, Inc. of Shakopee, Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Northwest
Asphalt, Inc. of Shakopee, Minnesota, in the name of the City of Otsego for the Otsego 2023 Street
Renewal Project, City Project No. 23-03, according to the plans and specifications therefore approved
by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made
with their bids, except that the bid bond of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed.
2
ADOPTED by the Otsego City Council this 8th day of May, 2023.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk