03-10-08 CCITEM 3_7
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
MARCH 10, 2008
6:30 PM
1. Mayor Larry Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:30 PM.
Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Jessica
Stockamp, Mark Thorsted and Tom Darkenwald.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning
Administrator; Andrew MacArthur, City Attorney; Dan Licht, City Planner and Ron
Wagner, City Engineer.
Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Fournier requested to move Item 10.1. to 13.2. CM Heidner requested to
move Item 5.3. to 11.3. CM Darkenwald requested to move Item 5.2. to 11.4.
CM Heidner motioned adoption of agenda as amended. Seconded by
CM Stockamp. All in favor. Motion carried.
3. Consider the following minutes.
3.1. February 25, 2008 City Council Meeting.
Ron Wagner stated under 9.1. the bid was awarded to Tree Top Services in the
amount of $3,280.
CM Heidner motioned adoption of minutes as amended. Seconded by
CM Thorsted. All in favor. Motion carried.
4. Open Forum: (5 minute limit)
No one appeared on Open Forum.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Res. No. 08-09 approving carryover of unexpended Public
Works monies. REMOVED
5.3. Approve Building Department Uniform Policy. REMOVED
5.4. Approve Res. No. 08-12 approving Premises Permit Elk River Youth
Hockey Association.
5.5. Extension Featherwind Farms Final Plat.
CM Heidner motioned to approve the amended Consent Agenda.
Seconded by CM Stockamp. All in favor. Motion carried.
6. Old Business.
None.
7. Public Works.
None.
City Council Meeting March 10, 2008. Page 2.
8. Dan Licht, City Planner.
No items.
9. Ron Wagner, City Engineer.
9.1. Approve Holding tank for Minnesota Native Landscapes.
Ron Wagner went over Minnesota Native Landscapes request for a Holding Tank
for their maintenance building and he recommended approval.
CM Heidner motioned to approve the Holding Tank for Minnesota
Native Landscapes. Seconded by CM Thorsted. All in favor. Motion
carried.
9.2. Consider Awarding 2008 Annual Sewer Cleaning
Ron Wagner noted the low bid was well below estimates. CM Heidner asked how
long it takes to do this. Mr. Wagner said two weeks. He also asked if there is
specialized training. Ron said yes. CM Heidner questioned if it would be worth
the money in the future for the City to purchase a Jetter. Mike Robertson said a
Jetter could also be used for storm water cleanouts.
CM Thorsted motioned to adopt Resolution 2008-11 awarding the
quote to low bidder Westco Environmental Services, Inc. for the 2008
Sanitary Sewer Cleaning Project for $29,700. Seconded by CM
Stockamp. All in favor. Motion carried.
9.3. Consider Reducing Escrow for Arbor Creek 2nd Add.
CM Heidner motioned to reduce the escrow to $32,000. Seconded by
CM Thorsted. All in favor. Motion carried.
9.4. Discussion of Gas Tax Increase as Related to Otsego State Aid.
Ron Wagner estimated that Otsego will receive an increase in MSA funds of
$55,000 in 2009 and at least $211,000 by 2018.
9.5. Consider approving Feasibility Report for Water Treatment
Improvements.
Ron Wagner reviewed the report.
Mayor Fournier motioned to adopt Resolution 2008-10 accepting the
Feasibility Study for Water Treatment Improvements. Seconded by CM
Stockamp. All in favor. Motion carried.
CM Heidner motioned to adopt Resolution 2008-13 ordering
preparation of Plans and Specifications for Trunk Watermain, from
Pump House No. 2 to the intersection of Rachele Avenue NE and 61st
Street NE. Seconded by CM Thorsted. All in favor. Motion carried.
10. Andrew MacArthur, City Attorney.
10.1. Closed Meeting to discuss possible acquisition of real property.
10.2. Revised Agenda Language.
Andy MacArthur went over his recommended language.
City Council Meeting March 10, 2008. Page 3.
CM Heidner motioned adoption to use the second option language
(drafted by Andy MacArthur). Seconded by CM Thorsted. Approve: CM
Heidner, Stockamp, and Thorsted. Opposed: Mayor Fournier and CM
Darkenwald because they felt no changes were needed. Motion
carried.
11. Council Items.
11.1. Approve Purchase of Defibrillators.
CM Heidner said this was discussed at the Administrative Sub -committee. Since
the City buildings have a lot of gatherings, he recommends purchasing two out
of the Council Contingency fund. Council would like to see the price first.
11.2. Set future Workshop for Fire Station discussion.
Mike Robertson said this was discussed at the Administrative Sub -committee and
the workshop would also to discuss the Sewer and Water Policy and Street
Lighting. Workshop was set for Wednesday, April 16, at 5:30 PM. Council wants
some numbers put together and Mr. Robertson said he would distribute a week
ahead of time.
5.3. Building Department Uniform Policy.
Council reviewed the proposed policy and asked that it be brought back after
changes.
5.2. Approve Res. No. 08-09 approving carryover of unexpended Public
Works monies.
CM Darkenwald was wondering if these are new funds. Mr. Robertson said that
yes and that the fund is intended to smooth out swings up and down in cost
depending on the amount of streets that need maintenance.
CM Heidner motioned to adopt Resolution 2008-09. Seconded by CM
Stockamp. All in favor. Motion carried.
12. Mike Robertson, City Administrator.
12. 1. Payment to Bonestroo in the amount of $2,952.67 of for WWTF
West, Phase 1 and East. Phase 3.
Council would like the check to include FINAL PAYMENT and reference the
project numbers.
CM Darkenwald motioned to approve the Final Payment. Seconded by
CM Stockamp. All in favor. Motion carried.
12.2. Consider approval of Intern Job Description.
Mr. Robertson reviewed. They wouldn't start until mid May or June.
CM Stockamp motioned to approve the 2008 Intern Job Description.
Seconded by CM Darkenwald. All in favor. Motion carried.
13. Judy Hudson, City Clerk.
13.1. 2008 Clean Up Month.
CM Heidner motioned to adopt the fee schedule. Seconded by CM
Stockamp. All in favor. Motion carried.
City Council Meeting March 10, 2008. Page 4.
CLOSED MEETING
CM Stockamp motioned to close the, meeting. Seconded by CM
Thorsted. All in favor. Motion carried. Closed at 7:53 PM. For the
purpose of land acquisition. Property identified as easements over
PID's 118-500-263100, 118-500-262201, 118-500-263407 and 118-
500-263406.
Attending, Mayor Fournier; Councilmembers: Heidner, Stockamp, Thorsted.
Staff: Mike Robertson, Judy Hudson, Dan Licht, Ron Wagner and Andy
MacArthur. CM Darkenwald left the closed session.
CM Stockamp motioned to open the meeting. Seconded by CM
Heidner. All in favor. Motion carried. Reopened at 8:01 PM.
CM Heidner motioned to approve $17,318.00 to John and Tonya
Darkenwald for easements over PID 118-500-263407 and PID 118-
500-263406 as per appraisal. Seconded by CM Stockamp. CM
Darkenwald abstained. Motion carried.
CM Heidner motioned to approve an additional payment to
Darkenwald`s Riverbend Company, LLP for $17,701.00 for easements
over PID 118-500-263100 as per appraisal. Seconded by CM Stockamp.
CM Darkenwald abstained. Motion carried.
CM Heidner motioned to approve payment for easement to Darkenwald
Family Limited Partnership in the amount of $41,850.00 across PID
118-500-262201 as per previous agreement. Seconded by CM
Stockamp. CM Darkenwald abstained. Motion carried.
14. Adjourn by 10 PM.
CM Stockamp motioned to adjourn. Seconded by CM Darkenwald. All
in favor. Motion carried. Adjourned at 8:20 PM.
Mayor Larry Fournier
ATTEST:
Judy Hud , CitirClerk/Zoning Admin.
Written by: Tami Loff, Deputy Clerk