12-11-06 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
DECEMBER 11, 2006
6:30 PM
1. Mayor Larry Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:30 PM.
Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Dan Scharber,
Jessica Stockamp and Mark Thorsted.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning
Administrator; Dan Licht, City Planner; Ron Wagner, City Engineer; Gary Groen, Finance
Director and Brad Belair, Public Works Director. Andrew MacArthur, City Attorney
arrived at 7:21 PM.
Pledge of Allegiance:
Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Fournier requested to add under the Claims Consent Agenda the claim from
Andrew Merges.
CM Scharber motioned to approve the agenda as amended. Seconded by CM
Heidner. All in favor. Motion carried.
3. Consider the following minutes.
3.1. November 27, 2006 City Council Meeting.
CM Heidner motioned adoption. Seconded by CM Scharber. All in favor.
Motion carried.
At this time, Mayor Fournier, thanked CM Dan Scharber for his good job on council and
presented him with a Plaque from the City recognizing his service to the residents of
Otsego.
4. Open Forum: (5 minute limit)
Jane Theisen, Police Commission, presented the Council with a letter for the Mayor to
send to the Minneapolis Post Office requesting mail box placement on County roads to
be on the same side of the streets as their residences.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Pay Request to Bonestroo in the amount of $17,938.66 for
WWTF West & East.
5.3. Approve Pay Request to Oertel in the amount of $6,670.95 for
Otsego Public Works Study.
5.4. Approve Pay Request to KUE Contractors in the amount of $473,895.00
for Otsego Public Works Project.
5.5. Effective Jan.1, 2007 change Planning Commission Member Troy Watring
from 1s� alternate to appointed Commissioner and Change John Thelen
from 2"d alternate to 1st alternate.
City Council Meeting of December 11, 2006. Page 2.
5.6. Approve Pay Request No.21 to Bonestroo in the amount of $59,691.00 for
the Otsego East Wastewater Treatment Facility.
5.7. Approve Pay Estimate No.5 to Dresel Contracting in the amount of
$123,301.59 for CSAH 42 Reconstruction.
5.8. Approve Pay Estimate No.3 to Ryan Construction in the amount of
$875,856.21 for Queens Ave Construction.
5.9. Approve Pay Estimate No.5 to Hennen Construction in the amount of
$46,407.50 for TH 101 Frontage Road Water and Sewer.
CM Heidner motioned adoption of the Consent Agenda. Seconded by CM
Scharber. All in favor. Motion carried.
6. Old Business.
6.1. Public Works Security System.
Brad Belair went over the Change Order.
CM Scharber motioned to approve the Change Order subject to the Public
Works Sub -committee final approval at their meeting on December 18, 2006.
Seconded by Cm Stockamp. All in favor. Motion carried.
6.2. Approve 2007 Tax Lew.
Mayor Fournier motioned to approve Resolution 2006-92. Seconded by CM
Scharber. All in favor. Motion carried.
6.3. Approve 2007 Budget.
The Council requested a final copy of the 2007 Budget prior to approving.
7. Public Works.
CM Stockamp thanked Brad Belair for his participation at Santa Day. CM Thorsted gave
the Council an update on the successful Santa Day event.
8. Dan Licht, City Planner.
8.1. Great River Centre 2"d Addition Final Plat.
Dan Licht presented the Planner's Report. Ron Wagner went over the Engineering
Items needed to be done.
CM Heidner motioned to approve the Final Plat for Great River Centre of
Otsego 2nd Addition subject to the three (3) conditions listed in the Findings
of Fact. Seconded by CM Scharber. All in favor. Motion carried.
8.2. Vacation of Drainage Easements within Great River Centre (tabled
from November 27, 2006).
Dan Licht presented the report.
CM Heidner motioned to adopt Resolution 2006-90 approving vacation of
drainage and utility easements dedicated to the City within the Plat known
as Great River Centre. Seconded by CM Scharber. All in favor. Motion
carried.
8.3. Otsego Fire Department Substation:
A. Zoning Map Amendment from A-1 District to INS District.
B. Preliminary/Final Plat of a +/- 2.0 acre parcel for future
Development of a fire department substation.
City Council Meeting of December 11, 2006. Page 3.
Dan Licht presented the Planner's Report.
CM Scharber motioned to approve a Zoning Map Amendment and
Preliminary/ Final Plat of Otego Fire Substation No. 1 East Addition.
Seconded by CM Heidner. All in favor. Motion carried.
8.4. Mississippi Cove.
Dan Licht discussed a temporary access from Mason Avenue to CSAH 39 in Mississippi
Cove. Mike Leuer, applicant, agreed with the Planner's Report.
CM Heidner motioned to approve the temporary access subject to the
conditions listed in the Planner's Report and amending the Developer's
Agreement for Mississippi Cove. Seconded by CM Scharber. All in favor.
Motion carried.
9. Ron Wagner, City Engineer.
91 Consider Approving SCADA Radio Replacement Project to Automatic
Systems in the amount of $18,000.
Andrew MacArthur arrived at this point.
CM Heidner motioned to accept the quote for $18,000 from Automatic
Systems. Seconded by CM Scharber. All in favor. Motion carried.
9.2. Consider Change Order #1 for the Water Tower #3 in the amount of
$127,200.
Ron Wagner went over the Change Order which is a reduction of $127,200.
CM Scharber motioned to approve Change Order No. 1. Seconded by CM
Heidner. All in favor. Motion carried.
9.3. Consider Additional Street Lights requested in the Zimmer Farms area.
Consider review of Street Light Policy in higher density areas.
Dan Licht went over the Street Lighting Ordinance
Mayor Fournier motioned to direct staff to review the City's Street Lighting
Ordinance. Seconded by CM Stockamp. All in favor. Motion carried.
Dave Klee from DR Horton said they have received calls from residents concerned with
lack of lighting. He will check if any of these complaints are for private streets, and if
so, he will approach the Homeowners Association.
9.4. Consider Approving_ Reimbursement of Kurtti Water Main Costs to
Developers.
Ron Wagner went over these reimbursements.
CM Heidner motioned to approve reimbursements of $83,290 to Martin
Farms; $57,165 to Zimmer Farms and $13,530 to Otsego Preserves.
Seconded by CM Scharber. All in favor. Motion carried.
9.5. Discussion of Possible Change Order to include replacement trees in the
Otsego Creek Restoration Project.
Ron Wagner presented the Engineer's Report. After considerable discussion, the City
Council made the following motion:
CM Scharber motioned to approve the City Engineer to write a Change Order
for contractor to install 2 trees per lot, only on lots where trees were removed
from Wastewater Treatment Plant east to Lannon Avenue. Seconded by CM
Heidner. All in favor. Motion carried.
City Council Meeting of December 11, 2006. Page 4.
• 9.6. Discussion of upcoming detours on TH101 for Councils knowledge
Ron Wagner went over the proposed detours for TH101.
10. Andrew MacArthur City Attorney
PUBLIC HEARING:
10.1. Mississippi Shores 6th Addition. - Vacation of Road Right of Way.
Mayor Fournier opened the Public Hearing at 8:37 PM.
Judy Hudson attested that the proper noticing, publishing and posting was completed.
Hearing no public comments, Mayor Fournier closed the Public Hearing at 8:38 PM.
CM Scharber motioned to approve Resolution 2006-93 approving vacation of
road right of way in Mississippi Shores 6th Addition. Seconded by CM
Stockamp. All in favor. Motion carried.
10.2. I-94 Memo of Understanding (Tabled until 1/8/07Z
11. Council Items.
11.1. Review of Commission Terms.
CM Heidner motioned to reappoint David
Sandra Michelson for Police Commission
Stockamp. All in favor. Motion carried.
Thompson for Planning Commission and
for four year terms. Seconded by CM
Mike Robertson will advertise for all vacancies on all of the commissions.
11.2. Final comments by Councilmember Scharber.
CM Dan Scharber thanked all the staff for being very accommodating and helpful and
thanked the Council for working together. He said he has learned a lot these past four
years for which he will carry with him for ever. CM Scharber said that he is stepping
down at this time because of his family but that he would like to do this again in the
future.
Mayor Fournier and Councilmembers thanked CM Scharber and that they also enjoyed
working with him and hoped to see him back some day.
12. Mike Robertson, City Administrator.
Mayor Fournier asked about the cell phones and also a Budget Meeting. Mike told him
that he has received a bid and will have that plus a Budget Workshop on the next City
Council Agenda. CM Scharber recommended that Mike send a letter of appreciation to
the Parks Commission and also one to Brad Belair for Santa Day.
13. Judy Hudson, City Clerk.
No items.
14. Adjourn by 10 PM.
CM Heidner motioned for staff to look into a time card for employees to keep
track of what the employees do everyday. Seconded by Mayor Fournier. All
in favor. Motion carried.
City Council Meeting of December 11, 2006. Page S.
CM Scharber motioned to adjourn. Seconded by CM Stockamp. All in favor.
Motion carried.
Meeting adjourned at 8:50 PM.
Mayor Larry Fournier
ATTEST:
Judy Hudson, Clerk/Zoning Admin.