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02-13-06 CCITEM 3_l OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL February 13, 2006 6:30 PM 1. Mayor Larry Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6130 PM. Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Dan Scharber, Jessica Stockamp and Mark Thorsted. Staff: Mike Robertson, City Administrator% Judy Hudson, City Clerk, Andrew MacArthur, City Attorney; Dan Licht, City Planner; Ron Wagner, City Engineer and Brad Belair, Public Works Director. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. 2. Consider agenda approval. Mayor Fournier requested to add under Item 11.2. Update on employee hiring; add Item 8.3. 62nd and Quale Avenue Street Projects add Item 10.3. Set City Council Workshop. Mike Robertson requested to add Item 11.3. Darkenwald Land Exchange and remove Item 10.1. Andy MacArthur requested to add under Item 8.4. Resolution to approve the turn backs and to remove Item 9.1. CM Scharber motioned to adopt the City Council Agenda as amended. Seconded by CM Heidner. All in favor. Motion carried. 3. Consider the following minutes. 3.1. January 23, 2006 Council Meeting. CM Scharber noted a correction with the price of the City Vehicle on Page 2, Item 10.2, CM Scharber motioned to approve the January 23, 2006 Council Meeting minutes as corrected. Seconded by CM Heidner. Voting For the Motion: Mayor Fournier, CM Heidner, CM Scharber and CM Thorsted. Abstained: CM Stockamp (wasn't in attendance). Motion carried. 4. Open Forum: (5 minute limit) 4.1. Special presentation: People Service. Kurt Neidermeier presented an award to the City Council for the West Wastewater Treatment Plant. This award was for design fitting into the community and for innovation in process control. Mr. Neidermeier will hang this award in the West Wastewater Treatment Plant. 4.2. Bonestroo Engineering- Change Order No.2 Karen Cavett, Engineer with Bonestroo, went over Change Order No. 2. (Items 1 and 2 were approved at the 01-23-06 City Council Meeting). CM Heidner motioned to approve the balance of Change Order No. 2 (Items 31 4 and 5). Seconded by Mayor Fournier. All in favor. Motion carried. City Council Meeting of February 13, 2006. Page 2. Bill Altman, Quale Avenue. Mr. Altman was in attendance regarding the proposed 62nd and Quale Avenue Improvement Project. He was questioning if sewer and water should be put in at the same time this construction project would be done. He was also concerned with a low lying area across from his home which has an existing drain and creates a sink hole in his yard. Ron Wagner explained that if the residents wanted it in the future, sewer and water could be put in the boulevard rather than under the street. Mr. Wagner will also check into the sink hole and see if it can be corrected if the project is ordered. Mr. Altman said that he has heard that the majority of residents want this project to go forward. Ron Black, Heritage Commission Member, updated the Council on the Peavey House. He will continue to check into transitional housing and will get back to the Council. 5. Consent Agenda. Non -controversial items 5.1. Approve Claims List. 5.2. Approve Pay Request #5 to Oertel Architects for $51,260,00 Otsego Public Works Stud 5.3. Approve payment $26,068,73 to Bonestroo for WWTF. 5.4. Approve payment $219,551.00 to Bonestroo for East WWTF, Morrie Kaltman, Field Inspector for Bonestroo, updated'the Council on the construction of the East WWTF, CM Heidner motioned adoption of the Consent Agenda. Seconded by CM Scharber. All in favor. Motion carried. 6. Public Works. 6.1. Otsego Creek Update. Brad Belair updated the Council on the Otsego Creek Cleanup and other projects his department is working on. 6.2. Consider purchase of City Hall Emergency Generator, Kurt Neidermeier went over the costs. The Council directed him to get more quotes. 7. Dan Licht, City Planner. 7.1. Final Plat approval for Featherwind Farms. Dan Licht presented the Planner's Report. The biggest issue to address at this time is the requirement for curb and gutter. Mr. Licht recommended tabling this Final Plat to February 27th to give time for staff to finalize everything. Mr. Wagner agreed as he also needs additional time to review the construction plans he just received. Brain Johnson, Project Engineer, discussed the drainage and street plans. He designed the subdivision so that driveways are the high points with a maximum depth of the ditches at 2 feet on the majority of the lots. There would be only 10 culverts on the 62 lots. Majority of homes have been moved deeper than the required 35 ft setback. The ditch slopes have been minimized also. Crushed limestone shoulder is proposed. With these changes he feels that curb and gutter wouldn't be needed. City Council Meeting of February 13, 2006. Page 3. Brad Belair doesn't support the limestone shoulders as they would need continued maintenance. CM Heidner supports curb and gutter in front of all the homes. The City's past experience with surmountable curb and ditches is that people drive over them and also that residents want the curb for appearance. Brain Johnson suggested a wide piece of concrete placed next to the shoulder so residents can plant grass up to it. Mayor Fournier and CM Scharber also stated support for the curb and gutter. Mayor Fournier motioned to table the Final Plat for Featherwind Development subject to Staff review. Seconded by CM Scharber. All in favor. Motion carried. 8. Ron Waaner, City Engineer. 8.1. Approve plans & specs for Riverwood National Forcemain, Ron Wagner went over the plans. CM Heidner motioned to adopt Resolution 2006-07 approving Plans and Specifications and ordering advertisement for bids for the construction of Improvement Project No. 06=11 Kadler Avenue Force Main. Seconded by CM Stockamp. Voting For the Motion: Mayor Fournier, CM Heidner, CM Stockamp and CM Thorsted. Voting Against the Motion: CM Scharber. Motion carried four (4) to one (1). 8.2. Kadler Ave. Traffic Study Cost Estimate, Ron Wagner went over the need and costs for this traffic study. Mayor Fournier motioned to direct the City Engineer to proceed with the Kadler Avenue Traffic Study. Seconded by CM Heidner. All in favor. Motion carried. The Council discussed that this study will be needed for future transportation plans and that the funding will come out of the Capital Improvement Fund, 8.3. Quale and 62nd Street CM Scharber motioned to adopt Resolution 2006=08 receiving report on Improvement of 62nd Street from Quam Avenue NE to cul-d-sac, and Quale Avenue NE from 62nd Street to 65th Street. Seconded by CM Stockamp. All in favor. Motion carried. CM Heidner motioned to adopt Resolution 2006-09 calling a Public Hearing on the Improvement of 62nd Street from Quam Avenue NE to cul-d-sac, and Quale Avenue NE from 62nd Street to 65th Street for March 15th, 2006 7 PM. Seconded by CM Thorsted. All in favor. Motion carried. 8.4. Resolution for approvinaturn _back of Quam Street, 62nd Street and 65th Street at Trunk Highway 101. Andy MacArthur and Ron Wagner went over the requirements. City Council Meeting of February 13, 2006. Page 4. CM Heidner motioned to adopt Resolution 200640 approving turn back of Quam Street, 62nd Street and 6Sth Street at Trunk Highway 101. Seconded by CM Scharber. All in favor. Motion carried. 9. Andrew MacArthur, City Attorney 9.1. Resolution Approving Amount of Donations- D & Y. This item was removed from the agenda. 9.2. Approve Oertel Contract, Mr. MacArthur went over the contract. CM Thorsted motioned to approve the contract with the City Attorney's recommended changes. Seconded by CM Stockamp. All in favor. Motion carried. 10. Council Items. 10.1. Approve Plans & Specs for 2006 Park Improvements. This item was removed from the agenda. 10.2. Set time to interview Commission Applicants, The Council agreed on March 13 at 5:45 PM. 10.3. Set Council Workshop The Council agreed on March 15, 2006 at 5:30 PM for the City Council Workshop to review the City Employee Manual and Water and Sewer Billing, 11. Mike Robertson, City Administrator. 11.1 Discussion of revised Personnel Policy. Will discuss at Workshop on March 15, 2006. 11.2. Update of staffingat t City Hall. Mike Robertson reported that the part-time building secretary interviews were conducted today and a candidate has been selected for the position. The application period for the building inspector position is open until February 23, 2006 at 4:30 PM. 11.3. Land exchange. Mike said that Tom Darkenwald approached him if the City would be interested if Clem Darkenwald donating land to the City in exchange for a reduction of WAC and SAC Fees. The City would donate this land to MnDOT. Council directed Mike and Andy to begin discussions with Tom. 12. Judy Hudson, City Clerk. Judy updated the Council on the City Hall improvements which will happen over the next two weeks. Judy also updated the Council on the HAVA requirements for the 2006 Elections and that the new voting booths have been received. City Council Meeting of February 13, 2006. Page S. 13. Adjourn by 10 PM. CM Scharber motioned to adjourn. Seconded by CM Stockamp. All in favor. Motion carried. Meeting adjourned at 9:23 PM. Mayor Larry Fournier ATTEST: 7udy Hudson, City Clerk/City Adm.