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01-08-07 CCITEM 3_7 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL 3ANUARY 8, 2007 6:30 PM 1 Mayor LaEly Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:30 PM. Roll Call: Mayor Larry Fournier; Counciimembers: Vern Heidner, Jessica Stockamp, Mark Thorsted and Tom Darkenwald. Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Andrew MacArthur, City Attorney; Dan Licht, City Planner; Ron Wagner, City Engineer; Gary Groen, Finance Officer and Brad Belair, Public Works Director. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. Judy Hudson, City Clerk swore in the new Councilmembers Vem Heidner and Tom Darkenwald. 2 Consider agenda aooroval. Mayor Fournier requested to add under Item 5.1. Claim for Alliance Benefit Group in the amount of $2,406.30 for HSA; under 9.3. Set a meeting with County Engineer; 11.3. Discussion of Wright County Mayor's Association; 9.4. Wright County Letter dated 12-4- 06 2-406 and add under 11.4. Set date for Commission Appreciation Night. Mike Robertson requested to add under 12.3. League of MN Conference. CM Heidner motioned to adopt the agenda as amended. Seconded by CM Stockamp. All in favor. Motion carried. 3 Consider the following minutes. 3.1. December 11. 2006 City Council Meetirxa. Mayor Fournier wanted noted on Page 3, Item 9.2. that Change Omer No. 1 is for a reducrion of $127,200. CM Heidner motioned adoption as amended. Seconded by CM Stockamp. Voting For the Motion: Mayor Fournier, CM Heidner, CM Stockamp, and CM Thorsted. Abstained: CM Darkenwald Motion carried. 3.2. December 4, 2006 Truth in Taxation. CM Heidner motioned adoption. Seconded by CM Sbodcamp. Voting For the Motion: Mayor Fournier, CM Heidner, CM Stockamp, and CM Thorsted. Abstained: CM Darkenwald Motion carried. 4 Ogen Forum: (5 minute limit) Pat Hilden, 7094 Odell Avenue, representing the Otsego Snowmobile Club. Mr. Hilden updated the Council on the Club, they have approximately 85 households in their club and the trails in Otsego have been fully marked. He reported they are active at the Council level and with other neighboring clubs. City Council Meeting of January 8, 2007. Page 2. 5 Consent Agenda. (Non -controversial items). 5.1. Approve Claims List. 5.2. Received October 10, 2006 Otsego Police Commission Minutes. 5.3. Received November 14, 2006 Otsego Police Commission Minutes. 5.4. Received September 14, 2006 Otsego Police Commission Minutes. 5.5. Approve Resolution No.2007-01 Establishing Depositories for City funds. 5.6. Approve Resolution No.2007-02 Adopting an Official Newspaper. 5.7. Pay Request in the amount of $254,341.00 to KUE Contractors for Otsego Public Works Facility. 5.8. Approve Pay Request in the amount of $6,449.90 to Greystone Construction for Otsego Public Works Salt/Sand Storage. 5.9. Received November 8, 2006 Park & REC Commission Minutes. 5.10. Approve Pay Estimate #2 in the amount of $588,397.70 to S.R. Weidema for Dual Forcemain along NE 65"' Street. CM Heidner motioned adoption of the Consent Agenda. Seconded by CM Stockamp. All in favor. Motion carried. 6. Old Business. 6.1. ProRosed Bond Sale for Public Works Garage. Paul Donna, Northland Securities, reviewed the different Bond Scenarios as outlined in Mike Robertson's memo dated January 4, 2007. Mayor Fournier supported Scenario D. He feels that as Otsego's business keeps growing it will help keep Otsego's tax rate flat and the City will have the ability to pay the higher amounts. CM Heidner motioned for staff to proceed with Scenario D. Seconded by Mayor Fournier. All in favor. Motion carried. 6.2. Review of 2007 Budget. Gary Groen went over the 2007 Budget. Mayor Fournier motioned to adopt Resolution 2007-03 setting a Final Budget of $3,195,568 for the 2007 City Budget. Seconded by CM Thorsted. All in favor. Motion carried. 7. Public Works. 7.1. Consider Purchase of Computers for Public Works Facility. Brad Belair went over the quote. CM Heidner motioned to approve purchasing the three computers of $4,350. including installation. Seconded by CM Thorsted. All in favor. Motion carried. 8. Dan Licht, City Planner. Dan Licht updated the Council on the projects he is currently working on and will be bringing before them at the next City Council meeting such as the Housing Rental Ordinance and a Street Light Policy update. City Council Meeting of January 8, 2006. Page 3. 9. Ron Wagner, City Engineer. 9.1. Review of I-94/CSAR 37 Phasing Options. Ron Wagner went over different designs proposed by the City of Albertville. CM Heidner motioned for the City Engineer to proceed with this study. Seconded by CM Thorsted. All in favor. Motion carried. 9.2. MnDOT Letter. Mike Robertson went over the proposed letter. CM Heidner also wanted to emphasize in the letter the Council's concern with emergency vehicles being able to have good access coming from the north into Otsego. CM Heidner motioned to authorize the Mayor to the sign the letter. Seconded by CM Stockamp. All in favor. Motion carried. 9.3. Set meeting with County Engineer. The Council will set a meeting at a later date. 9.4. Wright County Letter dated 12-4-06 outlining their projects. The Council directed Mike Robertson to send a letter to the County restating the Council's wishes for the reconstruction of CSAH 36. 10. Andrew MacArthur, City Attorney. 10.1 Review of I-94 Memo of Understanding. Mr. MacArthur went over the I-94 Memo of Understanding. There was a lot of discussion with Council and staff. CM Heidner motioned for the City to enter into this I-94 Memo of Understanding. Seconded by Mayor Fournier. Voting For the Motion: Mayor Fournier, CM Heidner, CM Stockamp, and CM Thorsted. Abstained: CM Darkenwald Motion carried. 10.2. Other Legal Business. Mr. MacArthur suggested a meeting with the landowners along 62nd Street. Mayor Fournier motioned to meet with the landowners along 62nd street at an Administrative Sub -committee. Seconded by CM Thorsted. All in favor. Motion carried. 11. Council Items. 11.1. Mayor Fournier: Appointments to City Commissions. APPOINTMENTS TO CITY COMMISSIONS 2007 Planning Commission: CM Heidner Alternate: CM Thorsted Park and Rec. CM Stockamp Alternate: CM Thorsted Heritage: CM Thorsted Alternate: CM Stockamp Police Commission: CM Stockamp Alternate: CM Thorsted City Council Meeting of January 8, 2007. Page 4. Public Works Sub -committee: Mayor Fournier, CM Stockamp Alternate: CM Thorsted Administrative Sub -committee: Mayor Fournier, CM Heidner Alternate: CM Darkenwald Otsego Creek Authority: CM Stockamp, CM Thorsted Alternate: CM Heidner River Rider/Drug Task Force: CM Stockamp Alternate: CM Heidner Post Office: CM Thorsted, CM Stockamp Alternate: Mayor Fournier Albertville/Otsego Shared Road Sub -committee (70th St) CM Darkenwald, CM Thorsted Alternate: CM Heidner Sewer Sub -committee: CM Heidner, Mayor Fournier Alternate: CM Darkenwald Otsego Police Department: CM Heidner, CM Darkenwald Alternate: Mayor Fournier Otsego/Dayton Sewer Sub -committee: CM Heidner, Mayor Fournier Alternate: CM Stockamp Otsego Fire Department: CM Darkenwald, CM Thorsted Alternate: CM Heidner Otsego West Parks: CM Stockamp, CM Thorsted Alternate: CM Heidner CM Heidner motioned to approve Mayor Fournier's appointments. Seconded by CM Stockamp. All in favor. Motion carried. 11.2. Appoint Deputy Mayor. CM Thorsted motioned to appoint CM Heidner for Deputy Mayor. Seconded by CM Darkenwald. All in favor. Motion carried. 11.3. Wright County Mayors Meetin,Jc Mayor Fournier said that it is Otsego's turn to host the Wright County Mayor's Meeting. He has reserved Rockwoods for March 21, 2007 at 6 PM and needs authorization for $150 to reserve the room. CM Heidner motioned to reserve Rockwoods for the Mayor's Association for $150. Seconded by CM Stockamp. All in favor. Motion carried. 11.4. Commission appreciation night The Council set February 15, 2007 from 7 PM to 8:30 PM. 12. Mike Robertson, City Administrator. 12. 1. Brett Admixtures Request. Mike went over Brett Admixtures letter requesting four installment payments though 2007 for their fees. CM Heidner motioned to approve Brett Admixtures request for four installment payment throughout 2007 for fees. Seconded by CM Thorsted. All in favor. Motion carried. City Council Meeting of January 8, 2007. Page S. 12.2. 2006 Recreation Summary. Mike went over the summary. 12.3. League of MN Cities Seminar for newly elected and current Current elected officials. Mayor and all Councilmembers said they will be attending on January 26 and 27. Mayor Fournier set January 29, 2007 at 5:30 PM for a Budget Workshop. 13. Judy Hudson, City Clerk. Judy said that the Board of Review has been set by the County for Thursday, April 19, 2007 at 6:30 PM. 14. Adjourn by 10 PM. CM Stockamp motioned to adjourn. Seconded by CM Thorsted. All in favor. Motion carried. Meeting adjourned at 9:00 PM. Mayor Larry Fournier ATTEST: Judy Hudson, Clerk/Zoning Admin.