5.1 Kittredge Crossing Park Shelter Repair
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Parks and Recreation Parks and Recreation Director Jacobs July 24, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
City Engineer City Administrator/Finance Director Flaherty
City Engineer Wagner
5.1 – Kittredge Crossings
Park Shelter Repair
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative
communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and
expectations in a cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council accept quotes and to authorize the Kittredge Crossings Park Shelter
Repair.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
This agenda item was previously included on the July 10, 2023, Council meeting agenda. City staff
requested the item be pulled from the agenda for additional research by City staff. City staff has
completed the additional scope of review and is now proceeding with the recommendation.
This project involves moving a pavilion structure, removing, and disposing of existing concrete slabs,
pipe work, concrete piers, and repouring a concrete slab. Quotes were requested from three
contractors; two quotes were received as shown on the attached Quote Tabulation.
The current pavilion has uneven and broken concrete slabs as well as areas boarded off that cannot be
used. The structure itself is also uneven from frost and thaw cycles.
The Engineer’s Estimate and Capital Improvement Plan budget for the project was $50,000. This estimate
was completed prior to the soil borings and geotechnical recommendation. Without this information,
proper design and a more accurate estimate were not completed prior to estimating for CIP purposes. Due
to this project being so small and unique, with few contractors who can and want to do the work,
estimating is much more difficult.
The quoted costs, including estimated engineering costs of 15%, the total project cost is estimated at
$131,422.76. Due to the project exceeding the budget, the Finance Director will provide a few options on
how to finance the repair and the City Council will need to provide direction to City staff.
Ashwill Companies of Cokato, MN is a responsible contractor completing multiple projects for other cities
and we recommend awarding the project to them. Completion of the project is anticipated in August 2023.
SUPPORTING DOCUMENTS ATTACHED:
• Quote Tabulation
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quotes and to authorize Ashwill Companies to complete the Kittredge Crossings Park
Shelter Repair in the amount of $114,280.66.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 205 – Parks Capital Equipment
Yes; however only $50,000 was included in the
CIP budget. Additional funding sources will need
to be directed by the City Council.
QUOTE TABULATION
CITY OF OTSEGO
Kittredge Crossings Park Pavilion Repair
Quote Schedule
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 MOBILIZATION 1 LS 2,725.00$ 2,725.00$ 10,850.00$ 10,850.00$
2 MOVE PAVILION OFF/ON CONCRETE SLAB 1 LS 22,066.00$ 22,066.00$ 30,800.00$ 30,800.00$
3 SAWING CONCRETE PAVEMENT FULL DEPTH 180 LF 8.34$ 1,501.20$ 4.67$ 840.60$
4 REMOVAL AND DISPOSAL OF EXISTING SLAB 228 SY 27.00$ 6,156.00$ 12.28$ 2,799.84$
5 REMOVAL AND DISPOSAL OF CONCRETE PIERS 12 EA 450.00$ 5,400.00$ 516.67$ 6,200.04$
6 EXCAVATION - COMMON (EV)-SOIL CORRECTION 165 CY 50.00$ 8,250.00$ 33.33$ 5,499.45$
7 4" PERFORATED PIPE DRAIN 105 LF 8.20$ 861.00$ 15.24$ 1,600.20$
8 6" PVC PIPE SCH.80 94 LF 46.29$ 4,351.26$ 41.49$ 3,900.06$
9 DIRECTIONAL BORING 6" DIA.60 LF 78.02$ 4,681.20$ 87.50$ 5,250.00$
10 DRILLED REINFORCED CONCRETE PIERS - 6'-8" DEPTH 12 EA 2,350.00$ 28,200.00$ 1,150.00$ 13,800.00$
11 NON-FROST SUCEPTIBLE AGGREGATE BASE CLASS 3 (CV)295 TON 35.00$ 10,325.00$ 36.61$ 10,799.95$
12 CONCRETE PAVEMENT 4"2,052 SF 7.00$ 14,364.00$ 10.32$ 21,176.64$
13 TURF ESTABLISHMENT (SEED, FERTILIZE, EC BLANKET - NETLESS)1 LS 3,000.00$ 3,000.00$ 2,400.00$ 2,400.00$
14 REPAIR STRUCTURE AND PAINT (DETAILED INFO IN PLAN SET)20 MANHOURS 120.00$ 2,400.00$ 140.00$ 2,800.00$
Total Quote 114,280.66$ 118,716.78$
Ashwill Companies Blackstone Contractors
Page 1 OT729.04 - Park Shelter Quote Proposal