3.7 Purchase of a Fleet Vehicle - UTV
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Administration Utility Manager Neidermeier August 14, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.7 – Fleet Vehicle Purchase
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending that the City Council approve a fleet vehicle purchase.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2024 Utility Budget includes funding for the purchase of a multipurpose utility vehicle with plow. The equipment's
primary functions include onsite mobilization, equipment hauling versatility, snow removal, varieties of scaled
maintenance for valve turning, force main access, and hydrant flushing activities.
Staff have requested a quote from Midwest Machinery who currently holds the State contract for this type of equipment.
The dealership provided a quote of $40,850.59, which will be the amount budgeted for in 2024. Ordering now meets
source funding timing with early 2024 arrival while averting contract renewal and pricing increases.
The Public Works Subcommittee was presented with this information at its July 19 meeting and recommended that it be
placed on the consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Midwest Machinery
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the purchase of a John Deere Gator XUV835R with plow equipment from Midwest Machinery in the
amount of $40,850.59.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility (25%)
Fund 602 – Sanitary Sewer Utility (25%)
Yes (2024)
Date: 31 May 2023 Offer Expires: 30 June 2023
Confidential
Quote Id: 28944883
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Midwest Machinery Co.
5845 Keats Avenue Sw
Howard Lake, MN 55349
320-543-2170
sales@mmcjd.com
Prepared For:
City Of Otsego Utilities
Proposal For:
City Of Otsego Utilities
Delivering Dealer:
David Saterbak
Midwest Machinery Co.
5845 Keats Avenue Sw
Howard Lake, MN 55349
sales@mmcjd.com
Quote Prepared By:
David Saterbak
dsaterbak@mmcjd.com
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580
UEID: FNSWEDARMK53
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Midwest Machinery Co.
5845 Keats Avenue Sw
Howard Lake, MN 55349
320-543-2170
sales@mmcjd.com
Confidential
Salesperson : X ______________Accepted By : X ______________
Quote Summary
Prepared For:
City Of Otsego Utilities
MN
Delivering Dealer:
Midwest Machinery Co.
David Saterbak
5845 Keats Avenue Sw
Howard Lake, MN 55349
Phone: 320-543-2170
dsaterbak@mmcjd.com
Kurt Neidermeier - 763-458-4219
kneidermeier@ci.otsego.mn.us
Quote ID:28944883
31 May 2023
31 May 2023
Created On:
Last Modified On:
Expiration Date:30 June 2023
Equipment Summary Selling Price Qty Extended
JOHN DEERE GATOR™ XUV835R
(Model Year 2023)
$ 35,233.09 X 1 = $ 35,233.09
Contract:MN Turf Maint Equip 224321 (PG 0B CG 22)
Price Effective Date: May 30, 2023
2023 WESTERN 6ft V Blade $ 5,617.50 X 1 = $ 5,617.50
Contract:MN Turf Maint Equip 224321 (PG 0B CG 22)
Price Effective Date:
Equipment Total $ 40,850.59
* Includes Fees and Non-contract items Quote Summary
Equipment Total $ 40,850.59
Trade In
SubTotal $ 40,850.59
Est. Service
Agreement Tax
$ 0.00
Total $ 40,850.59
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 40,850.59