3.8 Purchase of Three Fleet Vehicles - Extended Cab Pickups
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities, Parks and
Recreation, Streets
Utility Manager Neidermeier
Parks and Recreation Director Jacobs
Street Operations Manager Lamson
August 14, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.8 – Fleet Vehicles Purchase
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve three fleet vehicle purchases.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2024 Fleet Capital Improvement Plan (CIP) includes the purchase of three (3) three quarter-ton extended cab
pickups. Each of the Utilities, Parks and Recreation, and Street Maintenance departments would be receiving one vehicle.
All departments use these vehicles to provide core services as well as plow snow in the winter. The replacement vehicles
will be kept and added to the City’s reserve fleet to fulfill the need for additional staff transportation through all
departments.
Staff have requested State contract pricing from Midway Ford and received pricing of $53,527.92 per vehicle. The cost for
all three vehicles will total $160,583.76. Snowplows for these three vehicles will be purchased in 2024 due to quotes
expiring within 30 days of issuance. Plows are accounted for in the overall budget number for each pickup and total costs
will be within the approved budget. This total purchase price will be reflected in the 2024 CIP in the combined amount of
$210,000 as the delivery of these three vehicles is anticipated in 2024.
The Public works Subcommittee was presented with this information at the July 19 meeting and recommended it be
placed on the consent agenda.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Midway Ford
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the purchase of three (3) three-quarter ton extended cab pickups from Midway Ford in the
amount of $160,583.76.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 206 – Revolving Capital Equipment ($107,056)
Fund 601 – Water Utility ($13,382)
Fund 602 – Sanitary Sewer Utility ($40,146)
Yes (2024)
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FTM20 Contract # 169665
Standard
Automatic Transmission 40/20/40 Vinyl Front Seat Front Tow Hooks
Dual Front Air Bags Standard Base Upholstery Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Black Bumpers w/Rear Step
Tow Hitch Air Conditioning Matching Full Size Spare Tire
Tilt Wheel LT245/75r17 E All Season Tires 6.8L V8
Sync Shift on Fly 4x4 Rear View Camera
Power windows Power Locks Cruise
Options Code Price Select
Cloth 40/20/40 Seat 1S $91 x Exterior Colors Code Select
LT245/75r17E AT Tires TBM $150 x Blue Jeans Metallic N1
Block Heater 41H $91 x Race Red PQ
120V Outlet 43C $160 x Stone Gray Metallic LQ
Snow Plow/Camper Pkg 47B $277 x Shadow Black G1
Upfitter Switches 66S $150 x Magnetic Metallic J7
410 Amp Alternators 67B $104 x Ingot Silver Metallic UX
Remote Start 76S $228 x Oxford White Z1 x
Tailgate Step 85G $342 x
Spray-In Bedliner $542 x
Dual Batteries 86M $191 x Extended Service Contracts Cost Select
XL Chrome Package 96V $205 x 7 year/75,000 mile $3,570
Luverne Grip Steps $950 x PremiumCare Warranty
Wheel Well Liners $499 x (Bumper to Bumper)
Mud Flaps 61S $119 x
Option Total $4,099
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #KG419
6.8 Gas $45,719.64 Purchase Order required prior to order placement
Options Price Totals $4,099.00
Extended Warranty PO #XXX
Transit Impr Excise Tax $20.00
Tax Exempt Lic $64.25
6.875% Sales Tax $3,425.03 Name of Organization CITY OF OTSEGO
Document fee $200.00
Sub total per vehicle $53,527.92
Number of Vehicles 1 Address 13400 90TH STREET
Grand Total for all units $53,527.92
City, State, Zip
OTSEGO MN 55330
Acceptance Signature Contact Person/ Phone #NICK JACOBS
NICK JACOBS 763-334-3170
Print Name and Title Date Contact's e-mail address and fax #
NICK JACOBS NJACOBS@CI.OTSEGO.MN.US
PARKS AND RECREATION DIRECTOR
2024 F250 4X4- Super Cab- 6.75' Box