ITEM 3.2A 7.28.2014 MinutesITEM 3-2A
OTSEGO CITY COUNCIL MEETING
OTSEGO PRAIRIE CENTER
July 28, 2014
7:00 PM
Call to Order.
Acting Mayor Vern Heidner called the meeting to order at 7:00 PM.
Roll Call: Acting Mayor Vern Heidner; Councilmembers: Jason Warehime and Doug Schroeder.
Excused Absence: Mayor Jessica Stockamp and Councilmember Tom Darkenwald.
Staff: Lori Johnson, City Administrator; Daniel Licht, City Planner; Ron Wagner, City Engineer;
Andy MacArthur, City Attorney; Dan Jordet, Administrative Services Director and Tami Loff, City
Clerk.
Pledge of Allegiance: Acting Mayor Heidner led in the Pledge of Allegiance.
1. Open Forum.
No items.
2. Consider agenda approval.
CM Schroeder motioned to approve as written. Seconded by CM Warehime. All in
favor. Motion carried.
3. Consent Agenda. (Non -controversial items).
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. July 14, 2014 Meeting.
B. July 14, 2014 Special Meeting.
C. Jud 21, 2014 Special Meeting.
D. July 22, 2014 Special Meeting.
E. July 23, 2014 Special Meeting.
3.3 Received Commission Meeting Minutes.
A. June 10, 2014 Heritage Preservation Commission.
3.4 Consider Pay Adjustment.
CM Heidner motioned to approve. Seconded by CM Schroeder. All in favor. Motion
carried.
4. Public Hearing:
4.1 Kaleidoscope Charter School Project- Issuance of Charter School Lease Revenue Bonds.
A. Acting Mayor will open the Public Hearing.
B. Presentation by City Administrator.
C. Public Comments.
D. Close the Public Hearing.
E. Consider Resolution 2014-51.
City Administrator Johnson presented staff report. Kaleidoscope Representatives Andrea Mitlyng
and Paula Higgins were present and reviewed the request.
Acting Mayor Heidner opened the Public Hearing at 7:06 PM.
Hearing no public comments Acting Mayor Heidner closed the Public Hearing at 7:06 PM.
Acting Mayor Heidner asked the City Planner if he had reviewed the project plans. City Planner
Licht confirmed he had reviewed them.
CM Schroeder motioned to approve Resolution 2014-51 a Resolution preliminary
approving the issuance and sale of Charter School Lease Revenue Bonds. Seconded
by CM Warehime. All in favor. Motion carried 3-0.
5. Public Works.
5.1 Consider Awarding Micro -Surface State Aid Project.
City Engineer Wagner reviewed the staff report stating the cost is slightly over budget by
$4,000. City Engineer Wagner stated the earth work bids this year have been high. CM
Warehime said he agrees the prices have gone up this year. City Engineer Wagner said he is
recommending completing the entire project with going over budget slightly rather than
removing a small portion to stay within budget. CM Warehime said he agrees. CM Heidner
asked is the additional cost will come out of the MSA fund. City Engineer Wagner said yes.
Acting Mayor Heidner motioned to approve Resolution 2014-52 Awarding Contract
to Asphalt Surfacing Technologies Corporation for City of Otsego Project #14-05;
2014 Micro -surfacing Project and approval of Change Order #1. Seconded by CM
Schroeder. Motion carried 3-0.
5.2 Consider Awarding Proactive Maintenance Patching Project.
City Engineer Wagner reviewed the staff report. CM Heidner asked when this road was built.
City Engineer Wagner said in 1996. CM Heidner asked when a full overlay will occur on this
road. City Engineer Wagner said a fog seal is proposed in two years and then preventative
maintenance'with full overlay estimated in 5-10 years.
CM Schroeder motioned to approve contract with Northern Asphalt, Inc. in the
amount of $24,525.00 for the 2014 Otsego Proactive Maintenance Patching Project.
Seconded by CM Warehime. All in favor. Motion carried 3-0.
6. City Council Reports and Updates.
No items.
7. Staff Reports and Updates.
City Engineer Wagner gave an update on Jalger Avenue and LaBeaux projects.
8. Adjourn.
CM Warehime motioned to adjourn. Seconded by CM Schroeder. All in favor.
Motion carried. Adjourned at 7:23 PM.
ATTEST:
Tami Loff, City Clerk
Acting Mayor Vern Heidner