3.5 Well #4 Improvements
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Administration Utility Manager Neidermeier August 28, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.5 – Well #4 Improvements
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council accept the quotes and to authorize the Well #4 Improvements.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The 2023 Utility Budget includes funding for routine well inspections with preventative component replacements. Well
#4 was drilled in 2003, received maintenance in 2018, and prioritized for 2023 inspection. This well provides excellent
water quality and capacity for the public water utility.
Quotes were sought and received from three well contractors ranging from $54,125 to $65,115. Keys Well Drilling
provided the low quote and is a competent contractor for this service with Staff providing recommendation of project
award.
The amount budgeted for 2023 was in the amount of $132,000, with year-to-date expenditures of $90,005.46 for similar
improvements at Well #6. With a budget balance of $41,994.54 remaining, this project may exceed the budgeted amount
depending on variations of final costs, which will be determined at inspection and may include pump replacement, sand
removal and pipe sections all currently accounted for within requested quotes.
The Public Works Subcommittee was presented this information at their August 16 meeting with recommendation for
City Council consideration and approval.
SUPPORTING DOCUMENTS ATTACHED:
• Quotes
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept the quotes and authorize Keys Well Drilling to complete the Well #4 Improvements project in the
amount of $54,125.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes
Otsego Well 4 #00696888 Submersible Pump: Grundfos 800S 1000-4 (2019)
Boring record & pump asbuilt/profile attached Submersible Motor: 480V Franklin 100 HP (2003)
Tower elevation HWL = 1120 Check Valve (Drop Pipe): Flowmatic (2019)
Baker Pitless (2019)2/O w/grnd (2019)
Well Equipment Inspection Items Units Qty Unit Price Total Price
1 Mobilization/Demobilization LS 1 3,500.00$ 3,500.00$
2 Labor remove and reinstall submersible pump and motor LS 1 5,600.00$ 5,600.00$
3 Shop time for examining bowl assembly & preparing condition report HR x $ 125.00
4 Furnish & install a new Grundfos pump if directed - match LS 1 $ 6,500.00 $ 6,500.00
5 Furnish & install a new Grundfos 1100S1000 if directed LS 1 $ 5,675.00 $ 5,675.00
6 Furnish & install new Franklin motor if directed - match LS 1 16,900.00$ 16,900.00$
7 Furnish & install new check valve in drop pipe - Flowmatic LS 1 2,450.00$ 2,450.00$
$ 6,000.00 $ 6,000.00
9 Freight Estimate LS 1 650.00$ 650.00$
10 Scrap and transport failed components - city to keep pipe sections LS 1 600.00$ 600.00$
11 Install new or replace existing water level monitor tube 1-1/4"EA 1 675.00$ 675.00$
12 Television inspection of well - flash drive with index EA 1 1,600.00$ 1,600.00$
13 Bail loosen sand rock from bottom of well CY 5 450.00$ 2,250.00$
14 8" x 20' threaded drop pipe Sch 40 black steel EA 5 1,500.00$ 7,500.00$
15 8" Coupling Sch 40 black steel EA 1 210.00$ 210.00$
16 8" x 10' threaded drop pipe Sch 40 black steel EA 1 950.00$ 950.00$
1,750.00$ 1,750.00$
18 Electronic O&M specific to equip & updated asbuilt of pump assemby LS 1 225.00$ 225.00$
19 Start up and Bac t LS 1 425.00$ 425.00$
Contractor acknowledges that estimated quantities are not guaranteed, and are solely for the purpose of comparison, final payment for all unit price
bid items will be based on actual quantities provided, determined as provided in the Purchase order documents.
17 Epoxy coating at threading - 2' inside both ends - Sherwin Williams Pota Pox
640 8mils EA 1
8 Furnish & install new power cable from pump motor to existing control box
& splice kit if directed LS 1