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02-27-06 CCITEM 3-1 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL FEBRUARY 27, 2006 6:30 PM 1. Mayor Larry Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:30 PM. Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Dan Scharber, Jessica Stockamp and Mark Thorsted. Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Dan Licht, City Planner; Ron Wagner, City Engineer; Andrew MacArthur, City Attorney (7:18 PM) and Brad Belair, Public Works Director. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. 2. Consider agenda approval. Mayor Fournier requested to add under Item 7.4. Review of Crimson Pond North and under 11.1. Hwy 101 Update. Mike Robertson requested to add under Item 6.4. City Hall Generator Bid Review by Kurt Neidermeier. CM Heidner motioned to adopt the February 27, 2006 City Council Agenda as amended. Seconded by CM Scharber. All in favor. Motion carried. 3. Consider the following minutes. 3.1. February 13, 2006 Council Meeting. CM Stockamp motioned to approve the minutes. Seconded by CM Scharber. All in favor. Motion carried. 4. Open Forum: (5 minute limit) Sandy Michaelson of the Police Commission told the Council that she had attended a MEADA Meeting this morning. Their next meeting will be at Otsego City Hall on March 14, 2006 at 9 AM. She invited the Council to attend the April 24, 2006 MEADA, 7 PM at a location to be determined. CM Stockamp and CM Heidner said they would attend the March meeting but the April meeting is held during the Council Meeting. 5. Consent Agenda. (Non -controversial items). 5.1. Approve Claims List. 5.2. Approve Resolution No.2006-14 valuing donation of D & Y property. CM Heidner motioned to approve the Consent Agenda. Seconded by CM Scharber. All in favor. Motion carried. 6. Public Works. 6.1. Consideration of Plans & Specs for the new Public Works Facility. Jeff Oertel, Architect for the Otsego Public Works Building, went over the plans for the new Public Works Facility. The cost estimate for a salt shed approximately $160,000. Regarding the completion of the second floor, Mr. Oertel felt the estimate given was high and suggested to bid out as an alternate bid. The Council discussed the sky lights and agreed to leave all of them in the bid. Mr. Oertel said the bid opening will be on March 23, 2006 at 2 PM. City of Otsego City Council Meeting of February 27, 2006. Page 2. CM Scharber motioned to approve the Plans and Specs for the new Public Works Facility including all the sky lights. Seconded by Mayor Fournier. All in favor. Motion carried. 6.2. Consider purchase of an Automatic Valve Turner. Kurt Neidermeier, People Service, went over his reasons for purchasing a valve turning piece of equipment. The Council directed Kurt to ask his company if they would do a cost share or why should Otsego buy this and not People Service. 6.3. Consideration of Plans & Specs for 2006 Park Improvements. Mike Robertson went over his memo. Ken with SRF, went over the designs of the three parks: Beaudry Meadows Park, Otsego Preserve Park and Kittredge Crossings Park. The Council would like to increase the parking lot in Otsego Preserve and eliminate the lights inside of the pavilions and keep the security lights on the outside in all the parks. Ken said the bid opening will be Wednesday, April 19, 2006 at 2 PM. CM Thorsted motioned to approve the Plans and Specs for the 2006 Park Improvements as amended. Seconded by CM Stockamp. All in favor. Motion carried. 6.4. ON Hall Generator. Kurt Neidermeier received another quote from unlimited Electric and reviewed it with the Council. The Council directed Mike Robertson to write a letter and get new quotes from both contractors. 7. Dan Licht, City Planner. 7.1. Final Plat approval for Featherwind Farms. Dan Licht presented the Planner's Report. Ron Wagner presented the Engineering comments. Mayor Fournier motioned to approve the Final Plat for Featherwind Farms subject to the 11 conditions listed in the Findings of Fact. Seconded by CM Scharber. All in favor. Motion carried. 7.2. Re -plat Final for Otsego I-94 W Industrial Park 4' Addition. Dan Licht presented the Planner's Report. Ron Wagner presented the Engineering comments. CM Heidner motioned to approve the Otsego I-94 West Industrial Park 3ro Addition Final Plat subject to the three conditions listed in the Planner's Report and Engineer's Report. Seconded by CM Thorsted. Voting For the Motion: Mayor Fournier; CM Heidner, CM Stockamp and CM Thorsted. Abstained: CM Scharber. Motioned carried. 7.3. Crimson Ponds North. Dan Licht presented the Planner's Report. Ron Wagner presented the Engineering Report. Dave Hagen, applicant, stated he agrees with the conditions. City Council Meeting of February 27, 2006. Page 3. The Council stated their concern with the large amount of grading and some of the lot sizes. Mr. Hagen agreed that the grading will be significant but the developer wants to keep as much of the rolling hills as possible. 8. Ron Wagner, City Engineer. 8.1. Consider approval of TH101 & CSAH's lacking Bids and consider Award of project. Ron Wagner went over the bids. CM Scharber motioned to adopt Resolution 2006-15 awarding the bid for the TH1011 CSAH 37 and CSAH 42 Water and Sewer Boring and Jacking, Project No. 06-07 to Dave Perkins Contracting, Inc., for $940,391.00, the lowest bidder. Seconded by CM Heidner. All in favor. Motion carried. 9 Andrew MacArthur, City Attorney. 9.1. Consider pgroval of Resolution for Drainage Easement North Highway 101 area. Mr. MacArthur went over these resolutions. Mayor Fournier motioned to adopt Resolution 2006-11 authorizing procurement of easements for the City proposed project - CSAH 42 Improvement. Seconded by CM Scharber. All in favor. Motion carried. Mayor Fournier motioned to adopt Resolution 2006-12 authorizing procurement of easements required for temporary public drainage needs of that proposed project - Great River Centre. Seconded by CM Scharber. All in favor. Motion carried. CM Thorsted motion to adopt Resolution 2006-13 ordering preparation of Report on Improvement to CSAH 42, from 85th Street NE to CSAH 39. Seconded by CM Scharber. All in favor. Motion carried. 10. Council Items. 10.1. Adoption of State Mandated Elected Officials out-of-state Travel Policy. CM Scharber motioned to adopt Elected Official Out -of -State Travel Policy and Travel Reimbursement Policy. Seconded by CM Stockamp. All in favor. Motion carried. 11 Mike Robertson, City Administrator. 11.1. 101 Update. Mike reported that he has been talking to MnDOT regarding the access from the Elk River Bank to CSAH 39 and MnDOT has agreed to leave it open. City Council Meeting of February 27, 2006. Page 4. 12 Judy Hudson, City Clerk. Judy updated the Council on the City Hall remodeling. 13. Adjourn by 10 PM. Mayor Fournier changed the March Administrative Subcommittee to March 13, 2006 at 1:30 PM. CM Scharber motioned to adjourn. Seconded by CM Stockamp. All in favor. Motion carried. Meeting adjourned at 9:56 PM. Mayor Larry Fournier ATTEST: Judy Hudson, City Clerk/Zoning Adm.