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04-10-06 CCITEM 3_1 OTSEGO CITY COUNCIL MEETING OTSEGO CITY HALL APRIL 10, 2006 6:30 PM 1 Mayor Larry Fournier will call the meeting to order. Mayor Fournier called the meeting to order at 6:30 PM. Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Dan Scharber, Jessica Stockamp and Mark Thorsted. Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk/Zoning Administrator; Brad Belair, Public Works Director; Andrew MacArthur, City Attorney and Ron Wagner, City Engineer. Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance. 2. Consider agenda approval. Mayor Fournier requested to move Item 5.9 to 7.6.; add under Item 9.3. Monticello Hospital Update and add under Item 8.6. Water runoff at 85th and Odean Avenue. CM Heidner motioned adoption as amended. Seconded by CM Scharber. All in favor. Motion carried. 3. Consider the following minutes. 3.1. March 27 2006 City Council Meeting. CM Heidner motioned adoption of minutes Stockamp. All in favor. Motion carried. 3.2. April 3 2006 Workshop Meeting. CM Heidner motioned adoption of minutes Scharber. All in favor. Motion carried. as written. Seconded by CM as written. Seconded by CM 4 Open Forum: (5 minute limit) Pat Hilden, Odell Avenue, Great River Snowmobile Club updated the Council on their Club's recent activities and he thanked the Council for the City support. Floyd Goenner, Nashua Avenue, stated that Nashua Avenue is in tough shape and needs grading and maintenance. Brad Belair explained that this is the year of "frost boils" because of all the moisture received last fall. They have been working for over a week to repair the frost boils and will continue until the gravel roads are all done. 5 Consent Agenda. (Non -controversial items). 5.1. Approve Claims List. 5.2. Approve Pay Request #13 for $247,414.00 to Bonestroo for East WWTF. 5.3. Approve Pay Request #1 for $260,152.75 to Dave Perkens Contracting, Inc for TH101 & CSAH's Jackings. 5.4. Adopt Anti -Nepotism Policy. 5.5. Adopt Drug Screening Policy. 5.6. Ordinance 2006-05. 5.7. Approve Pay Request #7 to Oertel Architects for $27,200.19• City Council Meeting of April 10, 2006. Page 2. 5.8. Approve Pay Request to Bonestroo for WWTF East & West for $29,984.86. 5.9. Ordinance 2006-06. (REMOVED FROM CONSENT AGENDA) Mayor Fournier motioned to adopt Consent Agenda except Item 5.9. Seconded by CM Stockamp. All in favor. Motion carried. 6. Public Works. 6.1. Update on Park Shelter Wind Blockage. Brad Belair presented a plan for an end wall on the shelter in Prairie Park. CM Stockamp will take this plan to the Parks Commission and bring back their comments. CM Scharber motioned to approve the expenditure of $1,000 for the Prairie Park Shelter Wall. Seconded by CM Stockamp. All in favor. Motion carried. The Public Works Sub -committee Meeting has been rescheduled to 9:00 AM Monday, April 17, 2006. 7. Dan Licht, City Planner. 7.1. Corrine Olson/k-9 Training Center of MN: A. CUP for day/evening dog training facility within an A-1 District. Mike Robertson presented the Planner's Report. CM Heidner was concerned with the parking and dust control issues which need to be dealt with prior to taking action. Mayor Fournier motioned to table this application until April 24, 2006. Seconded by CM Thorsted. All in favor. Motion carried. 7.2. Hamlet's Creekview: A. Rezoning from A-1 District to R -C District. B. Preliminary plat for single family lots and permanent open spaces. Mike Robertson presented the Planner's Report and Ron Wagner went over his Engineering items. Nathan Fair, project manager, stated he agreed with the Planner's conditions. He showed the Council how the property owner to the west in Monticello Township agreed upon access. CM Heidner motioned to approve Resolution No. 2006-24 amending the Comprehensive Plan to Certain parcels that are part of the Hamlet's Creekview Addition within the rural Residential Preserve and to guide these parcels for Rural Residential Land Uses. Seconded by CM Scharber. All in favor. Motion carried. CM Heidner motioned to approve a Zoning Map amendment rezoning the subject site to R -C District based on a finding that the request is consistent with the Comprehensive Plan. Seconded by CM Scharber. All in favor. Motion carried. CM Heidner motioned to approve the preliminary Plat for Hamlet's Creekview, subject to the eight conditions listed in the Findings of Fact. Seconded by CM Scharber. All in favor. Motion carried. City Council Meeting of April 10, 2006. Page 3. 7.3. Riverplace 3rd Addition Final Plat. CM Scharber motioned to table this application due to the fact that there is no water service available at this time. Seconded by CM Stockamp. All in favor. Motion carried. 7.4. Review Golf Course Clubhouse CUP. Mr. MacArthur stated he hasn't received the signed easement back from Farr Development which is needed before the Kadler Avenue Forcemain can be extended through Kittredge Crossings. Ron Wagner went over the Change Order for the Contractor to extend the force main through Kittredge Crossings at $51,778.95. CM Stockamp motioned to approve the Change Order contingent upon Chris Bulow signing the agreement and receiving the signed easement back from Farr Development. Seconded by Mayor Fournier. Voting For the Motion: Mayor Fournier, CM Heidner, CM Stockamp and CM Thorsted. Voting Against the Motion: CM Scharber. Motion carried four (4) to one (1). The Council was concerned with the Golf Course being used prior to the Club House opening. Chris Bulow requested permission for the Driving Range be used at no charge to the users. The Council agreed. 7.5. Review Bulow Letter of Credit. No reduction. 7.6. Intoxicating Liquor Sales Mike Robertson said that Target Corporation has requested an amendment to the Liquor Ordinance in the setback for liquor sales from churches. CM Scharber motioned to remove the entire setback requirements from schools and churches. Seconded by CM Thorsted. All in favor. Motion carried. 8 Ron Wagner, City Engineer. 8.1. Consider City Hall Generator Bids. Ron Wagner went over the bids. CM Scharber motioned to accept the low bid from DHB for $53,445.93. Seconded by CM Heidner. All in favor. Motion carried. 8.2. Public Hearing -Wellhead Protection Plan. Mayor Fournier opened the Public Hearing at 8:50 PM. Ron Wagner attested that the proper noticing was done. He stated that one comment was received from Wright County and that the City Planner will be responding. Hearing no public comments, Mayor Fournier closed the Public Hearing at 8:53 PM. 8.3. Consider Awarding Project for TH101 Frontage Road Water & Forcemain Improvement. Ron Wagner went over the bids. CM Scharber motioned to approve Resolution 2006-29 awarding the bid for the trunk watermain and Forcemain along trunk highway 101, CSAH 42 and City Council Meeting of April 10, 2006. Page 4. CSAH 37 Improvement Project No. 06-04 to Hennen Construction Company for $1,008,725.00. Seconded by CM Stockamp. All in favor. Motion carried. 8.4. Consider Pay Estimate #7 and Change Order #5 for MacIver Avenue CM Heidner motioned to approve Change No. 5 for $10,146.07. Seconded by CM Stockamp. All in favor. Motion carried. CM Heidner motioned to approve Pay Estimate #7 for $49,424.93. Mayor Fournier seconded. All in favor. Motion carried. 8.5. Schedule Public Hearing for CSAH 42 Improvement. CM Scharber motioned to approve Resolution 2006-25 setting a Public Hearing on proposed CSAH 42 Improvement Project for May 4, 2006, 7PM. Seconded by CM Heidner. All in favor. Motion carried. CM Scharber motioned to approve Resolution 2006-26 ordering preparation of Plans for proposed CSAH 42 Improvement Project. Seconded by CM Thorsted. All in favor. Motion carried. 8.6. Water runoff at 85th and Odean Avenue. Ron Wagner explained that the water is coming from the neighboring property to the west. To correct, some type of curb needs to be put in along this neighbor's driveway. The Council directed the City Engineer to correct this water runoff. Staff will send the property owner a letter. 9. Andrew MacArthur, City Attorney, 9.1. Consider MNDOT Cooperative Agreement for State Highway 101. Mr. MacArthur went over the agreement and said it must be approved at the next City Council Meeting. He recommended having the County approve its agreement with the City prior to the City signing. 9.2. Great River Centre Developer's Agreement Mr. MacArthur went over the changes in the Developer's Agreement based on the City Council Workshop discussion last week. He said he has gone as far as he can without getting additional numbers and exhibit documents. Council noted a few changes and directed him to bring this back to the next Council Meeting. 9.3. Monticello Hospital Update. Mr. MacArthur said he will have this at the next Council Meeting. 10. Council Items. 10.1. Set Workshop to Review Personnel Manual. The Council directed the Administrative Subcommittee to present their recommendation and bring back for Council approval. The Council set Monday, April 24, 2006, 5:30 PM for a City Council Workshop to discuss City Finances. 10.2. Consider Council Chamber Electronic Update. CM Heidner motioned to approve the $33,000 expenditure for Dascom to upgrade the Council Chamber with a Multimedia System as presented on the City Council Meeting of April 10, 2006. Page S. Proposal dated March 27, 2006. Seconded by Mayor Fournier. All in favor. Motion carried. 11. Mike Robertson City Administrator. The Council agreed with Mike Robertson's recommendation of closing City Hall on July 3, 2006 with employee's using either their floating holiday or vacation time. 12. Judy Hudson, City Clerk No updates. 13. Adjourn by 10 PM. CM Scharber motioned to adjourn. Seconded by CM Stockamp. All in favor. Motion carried. Meeting adjourned at 10:05 PM. Mayor Larry Fournier ATTEST: Judy Hudson, City Clerk/Zoning Adm.