3.9 Well #11 Project #23-05 Accepting Bids and Awarding Contract
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner September 25, 2023
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.9 – Well #11 Bids
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding contract for the Well #11 Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
Bids were opened for the Well #11 project on September 19, 2023. A total of two bids were received as shown on
the attached Bid Tabulation, with Traut Companies of St. Joseph, Minnesota the apparent responsible low bidder.
The Engineer’s Estimate for construction costs presented to City Council at plan and specification approval was in
the amount of $260,777; however, a formula error was noted when comparing bids to the estimate, with the
correct amount of $343,777.
The low bid from Traut Companies was in the amount of $388,346, including engineering estimated costs will
amount to a total project cost of $446,597.90. The Water Utility Capital Improvement Plan Budget has total funding
of $1,500,000 included between 2023 and 2025 for the Well #11 Project.
City staff recommend awarding the contract to the low bidder, Traut Companies. They have drilled wells for the City of
Otsego in the past. The work was completed to specifications and in a timely manner.
The Public Works Subcommittee was presented with this information at their September 20 meeting with
recommendation for City Council consideration and approval.
SUPPORTING DOCUMENTS ATTACHED:
• Bid Tabulation
• Engineers Estimate
• Resolution 2023-58
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2023-58 accepting bids and awarding contract for the Well #11 project, City Project No. 23-
05 to Traut Companies of St. Joseph, MN in the amount of $388,346.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes
BID TABULATION
CITY OF OTSEGO
WELL #11
Bids were opened at 2:00 p.m., September 19, 2023.
There were two bids received, as shown herein.
Bid Schedule "A" - Well #11 Site Work
ITEM
NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 MOBILIZATION LS 1 $25,650.00 $25,650.00 $45,000.00 $45,000.00
2 SITE CLEANUP, ESTABLISHMENT TURF AND CONTROLLING EROSION LS 1 $2,550.00 $2,550.00 $5,000.00 $5,000.00
3 BOLLARDS (CITY SUPPLIED)EA 8 $100.00 $800.00 $250.00 $2,000.00
4 6" D.I.P. CL.52 WATERMAIN LF 10 $119.00 $1,190.00 $425.00 $4,250.00
5 8" D.I.P. CL.52 WATERMAIN LF 30 $120.00 $3,600.00 $400.00 $12,000.00
6 6" GATE VALVE EA 1 $2,895.00 $2,895.00 $6,000.00 $6,000.00
7 8" GATE VALVE EA 1 $3,990.00 $3,990.00 $7,000.00 $7,000.00
8 HYDRANT EA 1 $8,956.00 $8,956.00 $10,000.00 $10,000.00
9 WATERMAIN FITTINGS LB 97 $5.00 $485.00 $100.00 $9,700.00
Bid Schedule "A" Total $50,116.00 $100,950.00
Bid Schedule "B" - Well #11
ITEM
NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
10 DRILL & DRIVE 24" CASING LF 195 290.00$ 56,550.00$ 255.00$ 49,725.00$
11 DRILL 24" OPEN HOLE LF 126 195.00$ 24,570.00$ 145.00$ 18,270.00$
12 FURNISH PEA-ROCK TO BACKFILL 24" BORE CY 10 195.00$ 1,950.00$ 400.00$ 4,000.00$
13 FURNISH & INSTALL 18" CASING LF 262 145.00$ 37,990.00$ 150.00$ 39,300.00$
14 FURNISH & INSTALL GROUT CY 15 775.00$ 11,625.00$ 800.00$ 12,000.00$
15 REMOVE PEA-ROCK FILL AFTER DRILLING OUT CONCRETE PLUG LF 61 60.00$ 3,660.00$ 120.00$ 7,320.00$
16 PLUMB AND ALIGNMENT LS 1 800.00$ 800.00$ 750.00$ 750.00$
17 FURNISH, INSTALL AND REMOVE DEVELOPMENT EQUIPMENT LS 1 5,125.00$ 5,125.00$ 6,400.00$ 6,400.00$
18 FURNISH, INSTALL, DETONATE EXPLOSIVES LBS 65 70.00$ 4,550.00$ 70.00$ 4,550.00$
19 WELL DEVELOPMENT HRS 80 400.00$ 32,000.00$ 450.00$ 36,000.00$
20 SANDSTONE REMOVAL BY AIR LIFT EQUIPMENT CY 75 145.00$ 10,875.00$ 350.00$ 26,250.00$
21 HAUL SANDSTONE AWAY CY 75 25.00$ 1,875.00$ 25.00$ 1,875.00$
22 DISCHARGE TEE ON 24" CASING, VALVE, FLGE CAP LS 1 750.00$ 750.00$ 3,200.00$ 3,200.00$
23 TEMPORARY CAP AND WELL SANITIZE LS 1 225.00$ 225.00$ 300.00$ 300.00$
24 TEMPORARY DISCHARGE PIPING 10" DIA LF 195 8.00$ 1,560.00$ 15.00$ 2,925.00$
Traut Companies
Traut Companies
Keys Well Drilling Company
Keys Well Drilling Company
Page 1 of 2
BID TABULATION
CITY OF OTSEGO
WELL #11
Bid Schedule "B" - Well #11 (Continued)
ITEM
NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
25 FURNISH, INSTALL AND REMOVE TEST PUMP EQUIPMENT LS 1 6,900.00$ 6,900.00$ 6,400.00$ 6,400.00$
26 TEST PUMPING 200 KW & 150 HP PUMP HRS 30 200.00$ 6,000.00$ 250.00$ 7,500.00$
27 WATER ANALYSIS STD MENU WITH RADIONUCULICIDE LS 1 2,700.00$ 2,700.00$ 2,500.00$ 2,500.00$
28 DATA LOGGER FOR TEST PUMP RECORDING EA 1 375.00$ 375.00$ 2,500.00$ 2,500.00$
29 VIDEO LOG LS 1 1,600.00$ 1,600.00$ 1,850.00$ 1,850.00$
30 GAMMA LOG LS 1 1,800.00$ 1,800.00$ 1,850.00$ 1,850.00$
31 WELL REPORT LS 1 75.00$ 75.00$ 250.00$ 250.00$
32 MDH PERMITS AND FILING FEES LS 1 475.00$ 475.00$ 350.00$ 350.00$
33 FURNISH AND INSTALL PITLESS ADAPTER EA 1 59,100.00$ 59,100.00$ 50,000.00$ 50,000.00$
34 FURNISH AND INSTALL 8" DROP PIPE LF 140 125.00$ 17,500.00$ 67.50$ 9,450.00$
35 FURNISH AND INSTALL TRANSDUCER EA 1 2,500.00$ 2,500.00$ 2,500.00$ 2,500.00$
36 FURNISH AND INSTALL GRUNDFOS-PUMP 800S1000-4 (202500A4)EA 1 15,000.00$ 15,000.00$ 7,500.00$ 7,500.00$
37 FURNISH AND INSTALL FRANKLIN ELECTRIC-MOTOR 8C3F (100HP,460/380,6/5,S)EA 1 20,100.00$ 20,100.00$ 21,000.00$ 21,000.00$
38 SEISMIC TESTING (ALLOWANCE)LS 1 10,000.00$ 10,000.00$ -$ -$
Bid Schedule "B" Total $338,230.00 326,515.00$
Bid Schedule "A" + Bid Schedule "B" Total $388,346.00 $427,465.00
Traut Companies Keys Well Drilling Company
Page 2 of 2
WELL #11
ENGINEER'S COST ESTIMATE
CITY OF OTSEGO
Bid Schedule "A" - Well #11 Site Work
Item
No.Item Description Unit
Estimated
Quantity Unit Price
Total
Estimated
Extension
Total
Estimated
Extension
1 Mobilization LS 1 20,000$ 20,000$ 20,000$
2 Site Cleanup, Establishment Turf and Controlling Erosion LS 1 2,500$ 2,500$ 2,500$
3 Bollards (City Supplied)EA 8 250$ 2,000$ 2,000$
24,500$ 24,500$
Bid Schedule "B" - Well #11
Item
No.Item Description Unit
Estimated
Quantity Unit Price
Total
Estimated
Extension
Total
Estimated
Extension
3 Drill & Drive 24" Casing LF 195 240$ 46,800$ 46,800$
4 Drill 24" Open Hole LF 321 200$ 64,200$ 64,200$
5 Furnsih Pea-rock to backfill 24" bore CY 10 10$ 100$ 100$
6 Furnish & Install 18" casing LF 262 120$ 31,440$ 31,440$
7 Furnish & Install Grout CY 15 750$ 11,250$ 11,250$
8 Remove Pea-rock fill after drilling out concrete plug LF 61 67$ 4,087$ 4,087$
9 Plumb and Alignment LS 1 850$ 850$ 850$
10 Furnish, Install and Remove Development Equipment LS 1 6,000$ 6,000$ 6,000$
11 Furnish, install, dentonate explosives LBS 65 100$ 6,500$ 6,500$
12 Well Development HRS 80 400$ 32,000$ 32,000$
13 Sandstone removal by air lift equipment CY 75 100$ 7,500$ 7,500$
14 Haul Standstone Away CY 75 20$ 1,500$ 1,500$
15 Discharge Tee on 24" Casing, Valve, Flge Cap LS 1 600$ 600$ 600$
16 Temporary Cap and well sanitize LS 1 350$ 350$ 350$
17 Temporary Discharge Piping 10" Dia LF 195 15$ 2,925$ 2,925$
18 Furnish, Install and Remove Test Pump Equipment LS 1 6,500$ 6,500$ 6,500$
19 Test Pumping 200 KW & 150 HP Pump HRS 30 220$ 6,600$ 6,600$
20 Water Analysis STD Menu With Radionuculicide LS 1 2,500$ 2,500$ 2,500$
21 Data Logger For Test Pump Recording EA 1 500$ 500$ 500$
22 Video Log LS 1 1,500$ 1,500$ 1,500$
23 Gamma Log LS 1 2,000$ 2,000$ 2,000$
24 Well Report LS 1 200$ 200$ 200$
25 MDH Permits and filing fees LS 1 375$ 375$ 375$
26 Furnish and Install Pitless Adapter EA 1 30,000$ 30,000$ 30,000$
27 Furnish and Install 8" Drop Pipe LF 140 150$ 21,000$ 21,000$
28 Furnish and Install Transducer EA 1 3,000$ 3,000$ 3,000$
29 Furnish and Install Grundfos Model 1100S Pump EA 1 10,500$ 10,500$ 10,500$
30 Furnish and Install Franklin 125HP Electric Motor EA 1 18,500$ 18,500$ 18,500$
236,277$ 319,277$
Bid Schedule "A" - Well #11 Site Work 24,500$ 24,500$
Bid Schedule "B" - Well #11 236,277$ 319,277$
TOTAL ESTIMATED Construction COST 260,777$ 343,777$
15% Administration, Legal, & Engineering 39,117$ 51,567$
TOTAL ESTIMATED PROJECT COST 299,894$ 395,344$
Total - Bid Schedule "B"
Total - Bid Schedule "A"
Corrected
Estimate
Costs Not
Included:
$83,000
S:\Municipal\AOTSEGO\539 Well #11\B-PROJECT DEVELOPMENT\3-DESIGN\OT539 EngEst_8.10.23 Page 1 of 1
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2023-58
ACCEPTING BIDS AND AWARDING CONTRACT
FOR THE WELL #11 PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of Well #11, City Project No. 23-05, bids were received,
opened on September 19, 2023, and tabulated according to law, and the following bids were received complying with the
advertisement; and
1. Traut Companies $388,346.00
2. Keys Well Drilling Company $427,465.00
WHEREAS, it appears that Traut Companies of St. Joseph, Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter into a contract with Traut Companies of St.
Joseph, Minnesota in the name of the City of Otsego for Well #11, City Project No. 23-05, according to the plans and
specifications therefore approved by the city council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids,
except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has
been signed.
2
ADOPTED by the Otsego City Council this 25th day of September, 2023.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk