2023.10.09 City Council MinutesOTSEGO CITY COUNCIL MEETING
MOIVDAY, OCTOBER 9, 2023
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OTSEGO PRAIRIE CENTER
Call to Order:
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp and Councilmembers: Brittany Moores, Tina Goede, Jeff Dahl, and
Ryan Dunlap. City Staff: City Administrator/Finance Director Adam Flaherty, Assistant City
Administrator/Human Resources Sabrina Hille, Emergency Services Director Daryl Rausch, City
Engineer Ron Wagner, City Planner Daniel Licht, City Attorney Dave Kendall, and City Clerk
Audra Etzel.
Attended via video conference (*).
Pledge of Allegiance:
Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:01 PM. No one from the public spoke.
Mayor Stoclamp closed the Open Forum at 7:01 PM.
2. Consider Agenda Approval:
City Administrator/Finance Director Flaherty stated an updated exhibit for item 4.2 was
distributed for Council consideration.
CM Dunlap motioned to approve the agenda as written, seconded by CM Moores. All in
favor. Motion carried 5-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. September 25, 2023 Meeting.
3.3 Approve City Council Special Compensation for September 2023.
3.4 Approve Pay Application #2 for the Pumphouse No. 4 Protect.
3.5 Adopt Resolution 2023-61 Accepting Public Improvements — The Village.
3.6 Adopt Resolution 2023-62 Approving the Assessment Roll for Delinquent Utility Bills.
3.7 Approve the Hiring of the Mechanic Position.
3.8 Adopt Resolution 2023-63 Accepting Donations for Sponsorship of the Prairie Festival.
3.9 Approve the Purchase of a Fleet Vehicle — Single Axle Plow Truck.
3.10 Approve Pay Application #14 for the West-WWTF Improvements Phase 1 Proiect.
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CM Dunlap motioned to approve the consent agenda as written, seconded by CM Goede. All
in favor. Motion carried 5-0.
4. Public Hearing:
4.1 Municipal Consent of the Final Layout for State Project 8680-189.
A. Presentation by City Administrator/Finance Director.
Be Public Hearing.
C. Consider Adopting Resolution 2023-64 Providing Approval of the Layout.
City Administrator/Finance Director Flaherty reviewed the staff report. MnDOT representative
Darren Nelson(*) was available to answer any questions.
Mayor Stockamp opened the Public Hearing at 7:04 PM. No one from the public spoke.
Mayor Stockamp closed the Public Hearing at 7:05 PM.
The City Council had no questions or comments.
CM Dahl motioned to adopt Resolution 2023-64 providing approval of the layout for State
Project 8680489, seconded by CM Dunlap. All in favor. Motion carried 5-0.
4.2 Proposed Assessment Roll —Unpaid Special Charges.
A. Presentation of Proposed Assessment Roll.
Be Public Hearing.
C. Consider Adopting Resolution 2023-65 Approving Assessment Roll for Unpaid
Special Charges
City Planner Licht reviewed the staff report and presentation.
Mayor Stockamp opened the Public Hearing at 7:14 PM. No one from the public spoke.
Mayor Stockamp closed the Public Hearing at 7:14 PM.
CM Dahl asked for clarification regarding the revised exhibit A. Flaherty confirmed the new list
removed an address that complied with the requirements.
CM Dunlap asked about the zoning violation for a business. City Planner Licht said the business
being operated is a violation of the zoning ordinance.
CM Goede asked about the rental license violations. City Planner Licht noted a few of the
property owners listed have continued to violate the ordinance by not applying for a rental
license, staff are looking at a different process to get property owners to comply. City Planner
Licht explained the rental dwelling license approval process; noting the rental application
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provides staff with contact information. CM Goede feels the penalty should be more for the
property owners not coming into compliance. Staff will research options.
CM Goede motioned to adopt Resolution 2023-65 adopting Cl" assessment for unpaid special
charges, seconded by CM Dahl.
The City Council clared this motion is approving the updated exhibit presented earlier tonight.
Flaherty confirmed the revised exhibit to the resolution is what is being approved.
All in favor. Motion carried 5-0.
5. Administration:
5.1 Position Classification and Compensation Study.
A. Presentation by Assistant City Administrator/Human Resources,
B. Consider Adoption of the Position Classification and Compensation Study.
C. Consider Approval of the Job Descriptions.
D. Consider Phase 1 and Phase 2 Implementation.
Assistant City Administrator/Human Resource Director Hille presented the staff report and
presentation.
Mayor Stockamp asked when staff will be notified? Hille said staff will be presented the
information tomorrow. If staff have questions they can speak to their supervisor or Hille. A
formal request would be needed to consider adjustments to the job description or scoring.
CM Dunlap said the Utility Manager had contacted him with questions regarding the
classifications for his department. Hille said the appeal could be completed after the
classification and final report is approved.
CM Goede asked who put the job descriptions together? Hille said the job descriptions were
originally prepared in 2015, staff completed a Job Analysis Questionnaire (JAQ) which was also
reviewed by the supervisor. Hille compared the JAQ with the job descriptions and made
necessary changes. This process was also completed by Abdo as part of their scope of work.
CM Moores asked about the scoring. Hille said the Abdo method complies with Minnesota Pay
Equity, they identify major areas to complete the scoring as outlined in the final report included
in the packet.
CM Goede noted Otsego is unique from the cities used in the study. Hille said Abdo used their
process to compare to other cities and make recommendations. CM Goede would like to have
had Abdo available to answer questions. Mayor Stockamp said Abdo did explain the process at
the special meeting in September. Flaherty said this is a global look at the organization as a
whole and there is a process for employees to appeal.
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CM Dunlap has an issue with use of council contingency for implementation. Flaherty noted at
the work session discussion back in September, the Council requested a summary of the
implementation costs. The cost to the General Fund will be $46,537.27 which is within the
remaining budget balance ($57,122.41) of the Contingency account. The cost to the Utility
Funds will be $20,004.35 and is allocated 25% to the Water fund and 75% to the Sewer fund.
Mayor Stockamp said there are contingency funds in the 2023 budget for implementation; the
money is in the budget to be used.
Hille said phase 1 would bring an employee to the minimum market compensation and phase 2
would bring the employee to their market position - effective October 1, 20230 phase 3 would
be the cost of living adjustment, effective in 2024 pending future City Council adoption.
CM Goede asked about the longevity options. Hille said staff are surveying additional cities for
longevity options. Once a recommendation is developed, it would be presented for review,
discussion, and possible consideration of approval by the City Council.
CM Dunlap motioned to adopt the Position Classification and Compensation Final Report
dated September 11, 2023, to approve the Job Descriptions, and to authorize phase 1 and
phase 2 implementation effective January 1, 2024. Motion failed due to lack of a second.
CM Goede motioned to adopt the Position Classification and Compensation Final Report
dated September 11, 2023, to approve the Job Descriptions, and to authorize phase 1 and
phase 2 implementation effective October 1, 2023, seconded by CM Dahl.
CM Dunlap noted 7 projects have been over budget. He will not be supporting the motion.
Mayor Stockamp said some of these projects are planned 2-3 years out and staff provides the
best budgets available. Mayor Stockamp said there are contingency funds. CM Dahl agreed
there are funds available. CM Goede said the employees have been underpaid and wants the
employees brought up to the market rate. CM Dunlap noted misalignment to the market rate
happens all the time, he feels this should be implemented in January 2024.
CM Dunlap asked about the contingency fund. Flaherty said this is a specific line -item in the
annual budget.
Voting in favor: Stockamp, Goede, Moores and Dahl. Voting against: Dunlap. Motion carried
6. City Council Reports and Updates:
CM Moores said the Pumpkin Patch event is this Saturday.
Mayor Stockamp said she and Flaherty recently met with representative Novotny.
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7. Staff Reports and Updates:
City Administrator/Finance Director Flaherty staff will initiate the IT recruitment and he noted
his upcoming availability Friday and Monday.
City Clerk Etzel said the photo contest winners will be at the next City Council meeting.
City Engineer Wagner had project updates regarding I<adler Avenue, I<ittridge Crossing Shelter,
the watermain project, and well 10.
Emergency Services Director Rausch provided updates on vehicle designs and build out,
graphics packages and coloring, state chief's conference and required training for himself as the
Fire Chief.
Sergeant Jason Oltmanns, Wright County Sheriff's Office noted Sheriff Deringer presented
tonight at the special meeting and provided City Council with an update. Sergeant Oltmanns
thanked Minnesota Crisis for hosting a 40-hour training event at Wright County; he appreciated
the training opportunity.
8. Ad'lourn.
CM Goede motioned to adjourn at 8:09 PM, seconded by CM Dahl. All in favor. Motion
carried SmO.
ATTEST:
Audra Etzel, City Cleric
City of Otsego:
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