2023.10.23 Special City Council MinutesSPECIAL OTSEGO CITY COUNCIL MEETING
MONDAY, OCTOBER 23, 2023
5:30 PM
OTSEGO PRAIRIE CENTER
Call to Order:
Mayor Stockamp called the meeting to order at 5:32 PM.
Roll Call:
Mayor Jessica Stockamp and Councilmembers: Jeff Dahl, Tina Goede, Brittany Moores, and
Ryan Dunlap, City Staff: City Administrator/Finance Director Adam Flaherty, Assistant City
Administrator/Human Resources Sabrina Hille, Streets Operation Manager Kevin Lamson,
Emergency Services Director Daryl Rausch, City Planner Dan Licht, and City Clerk Audra Etzel.
1. 2024 Budget, Tax Levy and Capital Improvement Plan Review.
Streets CIP
City Administrator/Finance Director Flaherty reviewed the materials included in the packet
including the CIP summary, cash flow projection, and project cost summaries. City Engineer
Wagner reviewed the PCI Map and projects proposed for 2024.
CM Dunlap asked if the Cedarburg Estates project will become a reclaim due to the low PCI
rating. Engineer Wagner noted the mill and overlay will be sufficient. Mayor Stockamp asked
about Vasseur's Oak Grove Estates reclaim project. Engineer Wagner said a storm sewer will be
installed to improve drainage in the neighborhood. CM Dunlap wanted to know if the Otsego
Waterfront project will close the road to businesses. Engineer Wagner said the contractor will
be responsible for traffic control and will make sure the businesses have access. Streets
Operation Manager Lamson said they do not foresee additional streets needing to be added to
the project list at this time.
Parks CIP
Flaherty reviewed the materials included in the packet including the CIP summary and cash flow
projections. Flaherty also reviewed a presentation prepared by Parks and Recreation Director
Jacobs.
The City Council discussed the need to further define the scope of the upcoming Parl<
Rehabilitation projects and that the Parl<s and Recreation Commission should initiate that
process and potentially have a future joint meeting with the City Council.
CM Dunlap asked how the cost for Ashwood Parl< was determined. Flaherty noted this is the
most recent cost estimate from HI<GI after incorporating comments from the public
engagement session and from Parks and Recreation Commission review.
Page 1 of 3
MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING OCTOBER 23, 2023
CM Dunlap asked now the Park Dedication fees can be used. Flaherty reviewed that Minnesota
Statutes outline how the funds can be used.
Public Safety CIP
Flaherty reviewed the materials included in the packet including the CIP summary and cash flow
projections. Emergency Services Director Rausch provided more detail on timelines for the Fire
Station project.
CM Dunlap asked when the department would see staffing costs. Rausch anticipated staffing to
start in 2026.
Mayor Stocl<amp asked about storage of the vehicles prior to the station being built. Rausch
has spoken with Street Operations Manager Lamson about using cold storage if needed or the
building inspector noted the vehicles could possibly be stored at the new fire station prior to
the certificate of occupancy being issued.
General CIP
Flaherty reviewed the materials included in the packet including the CIP summary and cash flow
projections.
Mayor Stocl<amp asked about the water tanker/sprayer truck. Lamson said the current truck
does not lay enough water and staff has borrowed from a neighboring community. Rausch
added this could also be used for responding to fires.
CM Dahl at 6:48 motioned to continue this special meeting following the 7pm City Council
meeting, seconded by Moores. All in favor. Motion carried 5-0.
Mayor Stockamp motioned to open the special meeting at 7:41pm, seconded by Goede. All
in favor. Motion carried 5-0.
Property Tax Levy
Flaherty reviewed the 10-year projected property tax levy, noting staff can not anticipate
unknown expenses and increases. CM Dunlap asked about the increase for the two bonding
projects. Flaherty said the increase would be due to the City Campus and Fire Station Projects.
Fund Balance Policy —Calculation of Transfer
Flaherty noted that a resolution will be presented to the City Council at a future meeting to
approve the transfer in accordance with City Council direction to offset levy increases for the
City Campus Projects,
Page 2 of 3
MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING
OCTOBER 23, 2023
Next Meeting
City Administrator/Finance Director Flaherty recommended the City Council hold a special
meeting to discuss the 2024 Utility Budget.
Mayor Stockamp motioned to schedule a special meeting on November 27, 2023 at 5:30pm,
seconded by CM Goede. All in favor. Motion carried 5-0.
2. Fire & Emergency Services —Identity and Branding Discussions.
Emergency Service Director Rausch presented information regarding apparatus color(s) and
design. The vehicle requirements and preferences were reviewed, including: reflective
striping, aluminum rollup doors, all aluminum cab and body, graphics and striping design, final
graphic layout, and base color choices.
Rausch said the organization will be called Otsego Fire and Emergency Services.
Rausch presented several examples of different color combinations. Mayor Stockamp has
reached out to several fire departments and red is the recognized color for fire vehicles.
Following a lengthy discussion, the City Council agreed to use Pierce No. 90 classic red and
white combination, with the red being on the top; and a classic stripe. The graphics package,
logo, and font can be determined later into the build.
CM Dunlap motioned to use classic red and white combination for the fire and emergency
services vehicles as discussed, seconded by CM Goede. All in favor. Motion carried 5-0.
3. Adjourn.
CM Goede motioned to close the meeting at 8:49 PM, seconded by CM Dahl. All in favor.
Motion carried 5-0.
ATTES
Audra Etzel, City Clerk
City of Otsego:
Je�ica Stockamp, Mayor
Page 3 of 3