2023.11.13 Special City Council MinutesSPECIAL OTSEGO CITY COUNCIL MEETING
MONDAY, NOVEMBER 131 2023
5:30 PM
OTSEGO PRAIRIE CENTER
Call to Order:
Mayor Stockamp called the meeting to order at 5:30 PM.
Roll Call:
Mayor Jessica Stockamp and Councilmembers: Jeff Dahl, Tina Goede, Brittany Moores, and
Ryan Dunlap. City Staff: City Administrator/Finance Director Adam Flaherty, Assistant City
Administrator/Human Resources Hille, City Planner Daniel Licht, City Engineer Ron Wagner, and
City Clerk Audra Etzel,
1. City Campus Protects — Progress Report.
Wold Architects representatives Karl Schmidt and Jonathan Loose, and Kraus -Anderson
representative Dan Kjellberg provided a progress report on the City Campus Projects,
Mr. Loose noted this is the end of the design development. The updated drawings have been
sent to Kraus -Anderson for updated cost estimates. Mr. Loose said the City Hall and Public
Works expansion would be bid at the same time for cost savings. Mr. Kjellberg confirmed it is
best to go out for bids now to capture the lowest bids.
Mayor Stoclamp asked what are the anticipated cost savings to do both projects at the same
time? Mr. Loose and Mr. Kjellberg noted it is difficult to provide an estimate but discussed the
project factors that would provide the anticipated savings.
Mr. Loose outlined the upcoming timeline saying the drawings would be finished in December
for bid authorization, bidding in January, and the contract awards considered in February.
Mr. Schmidt reviewed the proposed City Hall drawings including: the site plan, floor plan,
exterior elevations, exterior renderings, and interior views.
City Council reviewed the City Hall renderings and discussed: final square footage, public access
on the west side, storage area for elections equipment, bathroom requirements, secure access
to employee space, employee exits, mechanical room and access to the roof, the garage will
store two passenger vehicles, benches under canopy entrance, front counter barrier options
between staff and public, city council chamber window and wall options, flag location, north-
east door to council chambers, open office spaces design, and lunchroom design.
CM Dunlap asked about adding a time capsule and/or cornerstone to the project. The City
Council agreed this would be a good addition.
Page 1 of 2
MINUTES OF THE CITY OF OTSEGO SPECIAL CITY COUNCIL MEETING NOVEMBER 13, 2023
City Administrator/Finance Director Flaherty said a public hearing for the bond hearing to
consider the CIP financing document should be scheduled and recommends scheduling the
December 11th meeting at 5:30 PM.
CM Moores motioned to schedule a special meeting for a public hearing for financing %J the
City Hall Campus Project on December 11th at 5:30 PM, seconded by CM Goede. All in favor.
Motion carried 5=0.
Mr. Loose presented drawings of the public works facility expansion project. The City Council
would like for the back walls to be repurposed in the expansion, if possible.
2. Adjourn.
CM Moores motioned to close the meeting at 7:00 PM, seconded by CM Goede. All in favor.
Motion carried 5-0.
I
ATTEST:
Audra Etzei, City Clerk.
G�
Jes"s�ca Stockamp, Mayor
Page 2 of 2