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01-24-11 CCCLAIMS LIST CITY COUNCIL MEETING JANUARY 24, 2011 TO: Tami Loff ITEM 5-1 Attached is the Claims List for the City Council. For more details, please refer to the check detail registers. CLAIMS REGISTER PAYROLL 01-18-2011 $ 6,385.25 01-18-2011 $ 100.00 01-19-2011 $ 210,206.66 01-12-2011 $ 32,033.91 ELECTRONIC PYMTS FOR JANUARY: Check # 49688 - 49690 Check # 49691 Check # 49692 - 49738 Bldg Permit Surcharge $ 0.00 Qwest $ 274.00 Centerpoint Energy $ 6,568.02 Dept. of Revenue -Fuel Tax $ 291.23 (DEC) Dept. of Revenue -Sales Tax $ 0.00 Elk River Utilities $ 2,555.36 Wright -Hennepin $ 11,712.87 Delta Dental 1-1187.56 Total $ 22,589.04 GRAND TOTAL $ 271,314.86 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 01/19/11 3:11 PM Page 1 *Check Summary Register© JANUARY 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 049692 A-1 TIRE INC. 1/19/2011 $299.25 SKID TRAILER TIRES Paid Chk# 049693 AFLAC 1/19/2011 $1,465.52 SUPPLEMENTAL INSURANCE Paid Chk# 049694 AIRGAS NORTH CENTRAL 1/19/2011 $35.67 ACETYLENE/HAZMAT/OXYGEN Paid Chk# 049695 CENTRAL HYDRAULICS, INC. 1/1912011 $138.86 MISC FITTINGS Paid Chk# 049696 CITY OF ELK RIVER 1/19/2011 $84,902.72 1ST HALF 2011 FIRE CONTRACT Paid Chk# 049697 CITY OF MONTICELLO 1/19/2011 $5,661.00 1ST QTR 2011 FIRE Paid Chk# 049698 CITY OF OTSEGO 1/19/2011 $478.16 10400 71ST - IRRIG Paid Chk# 049699 COURI MACARTHUR LAW OFFIC 1/19/2011 $6,251.00 OTSEGO IND PK EASEMENT RECORDI Paid Chk# 049700 CROW RIVER FARM EQUIPMEN 1/19/2011 $89.17 REPAIR SUPPLIES Paid Chk# 049701 CRYSTEEL TRUCK EQUIPMENT, 1/19/2011 $46.38 LAMP REPLACEMENT Paid Chk# 049702 DAKOTA SUPPLY GROUP 1/19/2011 $529.03 TRANSMITTER FOR WELL #8 Paid Chk# 049703 DJ'S TOTAL HOME CENTER 1/19/2011 $28.79 VELCRO Paid Chk# 049704 MN DNR ECO -WATERS 1/19/2011 $6,141.35 2010 FEE - PERMIT #2005-3146 Paid Chk# 049705 ELK RIVER WINLECTRIC CO. 1/19/2011 $118.25 CITY HALL PARKING LOT LIGHTS Paid Chk# 049706 ENVENTIS TELECOM, INC. 1/19/2011 $555.87 TELEPHONE Paid Chk# 049707 FINKEN'S WATER CENTERS 1/19/2011 $56.47 BOTTLED WATER Paid Chk# 049708 FIRST LAB 1/19/2011 $39.95 PRE EMPLOY - BRUMM Paid Chk# 049709 G & K TEXTILE LEASING SYSTE 1/19/2011 $749.55 UNIFORMS & MATS Paid Chk# 049710 GTS EDUCATIONAL EVENTS 1/19/2011 $400.00 MCFOA CONF -TAMI LOFF Paid Chk# 049711 HAKANSON ANDERSON ASSOC 1/19/2011 $17,820.92 2010 MSAA Paid Chk# 049712 HEALTH PARTNERS 1/19/2011 $5,823.90 FEBRUARY MEDICAL Paid Chk# 049713 HOME DEPOT CREDIT SERVICE 1/19/2011 $106.34 MARKER FOR SNOW REMOVAL Paid Chk# 049714 INK WIZARDS, INC. 1/19/2011 $140.80 UNIFORMS - SEASONAL Paid Chk# 049715 INTERSTATE POWERSYSTEMS 1 1/19/2011 $62.17 OIL FILTER Paid Chk# 049716 KOLLMER CONSULTANTS, INC. 1/19/2011 $3,000.00 TOWER #3 INSPECTION Paid Chk# 049717 MENARDS 1/19/2011 $111.48 BOILER ROOM SUPPLIES Paid Chk# 049718 METRO WEST INSPECTION SVC 1/19/2011 $6,275.00 BLDG INSP SVCS - 125.5 HRS Paid Chk# 049719 MINNESOTA UNEMPLOYMENT 1 1/19/2011 $457.19 4TH QTR 2010 - ACCT #07993041 Paid Chk# 049720 MN DEPT OF PUBLIC SAFETY 1/19/2011 $400.00 2010 HAZMAT FEE - WELL HOUSE # Paid Chk# 049721 MONTICELLO ANIMAL CONTROL 1/19/2011 $180.00 ANIMAL CONTROL Paid Chk# 049722 NORTH MEMORIAL URGENT CA 1/19/2011 $172.00 DOT - ABBAS, BRUMM Paid Chk# 049723 NORTHERN SANITARY SUPPLY 1/19/2011 $100.46 ICE MELTER Paid Chk# 049724 NORTHLAND SECURITIES 1/19/2011 $1,775.00 2010 CD REPORT Paid Chk# 049725 OFFICEMAX-A BOISE CO 1/19/2011 $199.73 OFFICE SUPPLIES Paid Chk# 049726 PEOPLE SERVICE INC. 1/19/2011 $45,806.00 MONTHLY SERVICE - FEB Paid Chk# 049727 PETERBILT NORTH 1/19/2011 $111.25 MUDFLAP KIT Paid Chk# 049728 PLAISTED COMPANIES 1/19/2011 $1,030.69 SAND & GRAVEL Paid Chk# 049729 RAS GLASS, LLC 1/19/2011 $470.89 WINDOW REPAIR Paid Chk# 049730 SOFTRONICS, INC. 1/19/2011 $2,234.95 UTIL - LABOR Paid Chk# 049731 THE UPS STORE #5093 1/19/2011 $9.19 FRT - RETURN SAFETY BOOTS Paid Chk# 049732 THE PLANNING COMPANY LLC 1/19/2011 $6,826.00 HPC Paid Chk# 049733 TRYCO LEASING INC. 1/19/2011 $57.55 ESTUDIO 282 COPIER Paid Chk# 049734 VERIZON WIRELESS 1/19/2011 $97.22 LAP TOP SERVICE Paid Chk# 049735 W.W. GOETSCH ASSOCIATES IN 1/19/2011 $5,537.73 REPAIR LS #1, PUMP #1 Paid Chk# 049736 WINTER EQUIPMENT CO. INC. 1119/2011 $367.41 CURB GUARDS Paid Chk# 049737 WRIGHT COUNTY AUDITOR -TRE 1/19/2011 $1,392.39 DEC FINE/FEE DISB Paid Chk# 049738 XCEL ENERGY 1/19/2011 $1,653.41 16575 61 ST - WT #3 Total Checks $210,206.66 FILTER: None CITY OF OTSEGO 01/19/11 3:18 PM Page 1 *Check Detail Register© JANUARY 2011 Check Amt Invoice Comment 10100 BANK OF ELK RIVER .......,...:_ww4 �.,.,a '. _.....,. Paid Chk# 049692 1/19%2011 A-1 TIRE INC. E 101-43100-210 Operating Supplies (GENERAL) $299.25 1281 SKID TRAILER TIRES Total A-1 TIRE INC. $299.25 Paid Chk# 049693 1/19/2011 AFLAC -INSURANCE G 101-21706 Hospitalization/Medical Ins $1,465.52 529741 SUPPLEMENTAL INSURANCE Total AFLAC -INSURANCE $1,465.52 Paid Chk# 049696 1/19/2011 CITY OF ELK RIVER E 21042200-390 Contracted Services $84,902.72 1ST HALF 2011 FIRE CONTRACT Total CITY OF ELK RIVER $84,902.72 Paid Chk# 049697 1/19/2011 CITY OF MONTICELLO E 213-42200-390 Contracted Services $5,661.00 9890 1ST QTR 2011 FIRE Total CITY OF MONTICELLO $5,661.00 Paid Chk# 049698 � 1%1912011 CITY OF OTSEGO E 101-45200-322 Utilities $6.41 10400 71ST - IRRIG E 101-45200-322 Utilities $6.41 5400 RANDOLPH - IRRIG E 101-45200-322 Utilities $6.41 6480 MASON - IRRIG E 101-45200-322 Utilities $6.41 15501 83RD - IRRIG E 602-49450-322 Utilities $60.60 5850 RANDOLPH - EAST WWTF $366.28 7551 LANCASTER -WEST WWTF E 60249450-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities $6.41 11313 77TH - IRRIG E 101-45200-322 Utilities $6.41 7551 LANCASTER -WEST WWTF E 602-49450-322 Utilities Total CITY OF OTSEGO $478.16 Paid Chk# 049705 1/19/2011 ELK RIVER WINLECTRIC CO. E101-41940-220 Repair/Maint Supply (GENERAL) $118.25 161161-00 CITY HALL PARKING LOT LIGHTS Total ELK RIVER WINLECTRIC CO. $118.25 Paid Chk# 049706 1/19/2011-y ENVENTIS E 10143100-320 Telephone $138.97 TELEPHONE E 101-41400-320 Telephone $138.97 TELEPHONE E 25042410-320 Telephone $277.93 _ TELEPHONE Total ENVENTIS $555.87 Paid Chk# 049707 1/19/2011 FINKEN'S WATER CARE E 10141940-390 Contracted Services _ $56.47 BOTTLED WATER Total FINKEN'S WATER CARE $56.47 Paid Chk# 049710 1%1912011 GTS EDUCATIONAL EVENTS E 101-41400-360 Education/Training/Conferences $200.00 MCFOA CONF -TAM[ LOFF E 101-41600-360 Education/Training/Conferences _ $200.00 MCFOA CONF - KATHY GROVER Total GTS EDUCATIONAL EVENTS $400.00 Paid Chk#-049712 1/19/2011 HEALTH PARTNERS E 101-43100-123 Health $3,201.20 36609946 FEBRUARY MEDICAL E 101-41600-123 Health $1,013.50 36609946 FEBRUARY MEDICAL E 101-41400-123 Health $523.00 36609946 FEBRUARY MEDICAL E 250-42410-123 Health $1,086.20 36609946 FEBRUARY MEDICAL Total HEALTH PARTNERS $5,823.90 Paid Chk# 049716 1/19/2011 KOLLMER CONSULTANTS, INC. E 601-49400400 Repairs & Maint - Cont $3,000.00 1539 TOWER #3 INSPECTION CITY OF OTSEGO 01/19/11 3:18 PM Page 2 *Check Detail Register© JANUARY 2011 Check Amt Invoice Comment Total KOLLMER CONSULTANTS, INC. $3,000.00 Paid Chk# 049717 1/19/2011 MENARDS E101-43100-402 Repairs/Maint Buildings $111.48_27265 BOILER ROOM SUPPLIES Total MENARDS $111.48 Paid Chk# y049723 1/19/2011 NORTHERN SANITARY SUPPLY CO E 101-43100-372 Salt & Sand $100.46 146155 ICE MELTER Total NORTHERN SANITARY SUPPLY CO $100.46 Paid Chk# 049725 1/19/2011 OFFICEMAX E 101-41400-201 Office Supplies and Expenses $53.36 742031 OFFICE SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $9.61 742031 OFFICE SUPPLIES E 101-41400-201 Office Supplies and Expenses $108.98 896184 OFFICE SUPPLIES E 101-43100-210 Operating Supplies (GENERAL) $27.78 896184 OFFICE SUPPLIES Total OFFICEMAX $199.73 Paid Chk# 0497261/19/2011 PEOPLE SERVICE INC. E 602-49450-390 Contracted Services $31,560.33 17312 MONTHLY SERVICE - FEB E 601-49400-390 Contracted Services $14,245.67 17312 MONTHLY SERVICE - FEB Total PEOPLE SERVICE INC. $45,806.00 Paid Chk# 049729 1/19/2011 RAS GLASS, LLC E 101-41940-402 Repairs/Maint Buildings $470.89 9868 WINDOW REPAIR Total RAS GLASS, LLC $470.89 Paid Chk# 049733 1/19/2011 TRYCO LEASING INC. E101-43100-413 Office Equipment Rentals $57.55 5238 ESTUDIO 282 COPIER Total TRYCO LEASING tNC. $57.55 Paid Chk# 049734 1/19/2011 VERIZON WIRELESS E 101-43100-320 Telephone $97.22 2511719507 LAP TOP SERVICE Total VERIZON WIRELESS $97.22 Paid Chk# 049736 1/19/2011 WINTER EQUIPMENT O.INC. '66."W6 - E 101-43100-210 Operating Supplies (GENERAL) $367.41 IV09169 CURB GUARDS Total WINTER EQUIPMENT CO. INC. $367.41 Paid Chk# 049738 1/19/2011 XCEL ENERGY E 601-49400-322 Utilities $241.72 16575 61 ST - WT #3 E 101-43160-322 Utilities $212.67 RIVERPOINTE LIGHTS E 101-43160-322 Utilities $30.04 16501 53RD - ST LIGHT E 601-49400-322 Utilities $1,146.65 5740 RANDOLPH - WELL #8 E 101-43160-322 Utilities $22.33 SIGNAL @ CR36/101 Total XCEL ENERGY $1,653.41 10100 BANK OF ELK RIVER $151,625.29 CITY OF OTSEGO 01/19/11 3:19 PM Page 3 *Check Detail Register© JANUARY 2011 Check Amt Invoice Comment Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $9,056.96 210 ER Fire District $84,902.72 213 Monticello Fire District $5,661.00 250 Comm. Dev. & Bldg Safety $1,364.13 601 WATER FUND $18,634.04 602 SEWER FUND $32,006.44 $151,625.29 CITY OF OTSEGO Check Detail Register - AP 01/19/11 3:16 PM Page 1 CHECK Check # Original Act Date Amount Comments CHECK # 049694 AIRGAS, INC. 049694 E 101-43100-210 Operating Supplies (G 1/19/2011 $35.67 ACETYLENE/HAZMAT/OXYGEN CHECK # 049695 CENTRAL HYDRAULICS, INC. 049695 E 10143100-220 Repair/Maint Supply ( 1/19/2011 $138.86 MISC FITTINGS CHECK # 049699 COURI MACARTHUR LAW OFFICE 049699 E 101-41700-301 Legal Services 1/19/2011 $595.00 WATERFRONT EAST 049699 E 101-41700-301 Legal Services 1/19/2011 $322.00 OTSEGO IND PK EASEMENT RECORDING 049699 E 101-41700-301 Legal Services 1/19/2011 $3,354.00 GENERAL 049699 E 101-41700-301 Legal Services 1/19/2011 $350.00 BCA AGREEMENT 049699 E 602-49450-301 Legal Services 1/19/2011 $420.00 BENESH EASEMENTS 049699 E 602-49450-301 Legal Services 1/19/2011 $448.00 DARKENWALD EASEMENTS 049699 E 101-41700-301 Legal Services 1/19/2011 $140.00 FIRE CONTRACT 049699 E 403-43100-301 Legal Services 1/19/2011 $70.00 70TH STREET 049699 E 203-45210-301 Legal Services 1/19/2011 $210.00 SCHOOL DISTRICT TRAIL 049699 G 701-22392 MISSISSIPPI COVE 1 & 2 1/19/2011 $272.00 MISSISSIPPI COVE 049699 E 101-41700-301 Legal Services 1/19/2011 $70.00 HOSPITAL DISTRICT CHECK # 049699 COURI MACARTHUR LAW OFFICE $6,251.00 CHECK # 049700 CROW RIVER FARM EQUIPMENT 049700 E 101-45200-220 Repair/Maint Supply ( 1/19/2011 $89.17 REPAIR SUPPLIES CHECK # 049701 CRYSTEEL TRUCK EQUIPMENT 049701 E 101-43100-220 Repair/Maint Supply ( 1/19/2011 $46.38 LAMP REPLACEMENT CHECK # 049702 DAKOTA SUPPLY GROUP 049702 E 601-49400-220 Repair/Maint Supply ( 1/19/2011 $956.53 TRANSMITTER FOR WELL #8 049702 E 601-49400-220 Repair/Maint Supply ( 1/19/2011 -$427.50 TRANSMITTER RETURN CREDIT CHECK # 049702 DAKOTA SUPPLY GROUP $529.03 CHECK # 049703 DJ'S TOTAL HOME CENTER 049703 E 101-43100-210 Operating Supplies (G 1/19/2011 $4.26 VELCRO 049703 E 101-43100-402 Repairs/Maint Buildin 1/19/2011 $5.32 CONCRETE ANCHORS 049703 E 101-43100-210 Operating Supplies (G 1/19/2011 $19.21 GARAGE DOOR OPENER BATTERIES CHECK # 049703 DJ'S TOTAL HOME CENTER $28.79 CHECK # 049704 DNR WATERS 049704 E601-49400-310 Miscellaneous 1/19/2011 $6,141.35 2010 FEE - PERMIT #2005-3146 CHECK # 049708 FIRST LAB 049708 E 101-43100-310 Miscellaneous 1/19/2011 $39.95 PRE EMPLOY - BRUMM CHECK # 049709 G & K TEXTILE LEASING SYSTEM 049709 E 101-43100-225 Uniforms/Clothing Allo 1/19/2011 $94.56 UNIFORMS & MATS 049709 E 101-41940-390 Contracted Services 1/19/2011 $125.28 MATS CITY OF OTSEGO Check Detail Register - AP 01/19/11 3:16 PM Page 2 CHECK # Original Act Check Date Amount Comments 049709 E 101-41940-390 Contracted Services 1/19/2011 $125.28 MATS 049709 E 101-43100-225 Uniforms/Clothing Allo 1/19/2011 $67.18 UNIFORMS & MATS 049709 E 101-43100-225 Uniforms/Clothing Allo 1/19/2011 $71.30 UNIFORMS & MATS 049709 E 101-43100-225 Uniforms/Clothing Allo 1/19/2011 $41.84 UNIFORMS & MATS 049709 E 101-41940-390 Contracted Services 1/19/2011 $125.28 MATS 049709 E 101-43100-225 Uniforms/Clothing Allo 1/19/2011 $98.83 UNIFORMS & MATS CHECK # 049709 G & K TEXTILE LEASING SYSTEM $749.55 CHECK # 049711 HAKANSON ANDERSON ASSOC INC 1/19/2011 $570.00 OTSEGO ELEM BIKE TRAIL 049711 E 203-45210-302 Engineering Fees 049711 E 101-41560-302 Engineering Fees 1/19/2011 $231.00 MISC ENG $1,194.04 GOPHER ONE CALL MAPS 049711 049711 E 101-41400-348 Maps E 101-41560-302 Engineering Fees 1/19/2011 1/19/2011 $1,390.00 STAFF MTGS 049711 E 101-41560-302 Engineering Fees 1/19/2011 $395.00 PUBLIC WORKS 049711 E 101-41560-302 Engineering Fees 1/19/2011 $330.00 CITY MAP 049711 E 101-41560-302 Engineering Fees 1/19/2011 $2,823.00 MISC ENG 049711 E 250-42410-302 Engineering Fees 1/19/2011 $47.50 PERMITS 049711 E 601-49400-302 Engineering Fees 1/19/2011 $451.25 MISC S/W $670.80 NASHUA AVE/PR PK TRAIL 049711 E 201-45210-302 Engineering Fees 1/19/2011 1/19/2011 $1,092.50 EWWTF IND SW PERMIT 049711 E 602-49450-302 Engineering Fees $1,133.06 OTSEGO CRK N RESTORATION PROJ 049711 E 408-43100-302 Engineering Fees 1/19/2011 1/19/2011 $1,480.00 OTSEGO NPDES PHASE II 049711 E 222-49490-302 Engineering Fees 1/19/2011 $170.17 WETLANDS CONS ACT 1991 049711 E 101-41560-302 Engineering Fees 049711 E 101-41560-302 Engineering Fees 1/19/2011 $1,796.22 2010 MSAA 049711 E 601-49400-391 GIS Services 1/19/2011 $264.00 GIS INFORMATION 049711 E 101-41400-391 GIS Services 1/19/2011 $996.50 GIS INFORMATION 049711 E 602-49450-302 Engineering Fees 1/19/2011 $403.75 MISC S/W $1,975.63 70TH ST (MARLOWE TO OAKWOOD) 049711 E 440-43100-302 Engineering Fees 1/19/2011 1/19/2011 $142.50 85TH ST ROW ACQUISITION 049711 049711 E 403-43100-302 Engineering Fees E 602-49450-391 GIS Services 1/19/2011 $264.00 GIS INFORMATION CHECK # 049711 HAKANSON ANDERSON ASSOC INC $17,820.92 CHECK # 049713 HOME DEPOT 049713 E 101-43100-210 Operating Supplies (G 1/19/2011 $106.34 MARKER FOR SNOW REMOVAL CHECK # 049714 INK WIZARDS, INC. 049714 E 101-43100-225 Uniforms/Clothing Allo 1/19/2011 $140.80 UNIFORMS - SEASONAL CHECK # 049715 INTERSTATE POWERSYSTEMS INC. 049715 E 602-49450-209 JetVac supplies & exp 1/19/2011 $31.08 OIL FILTER 049715 E 601-49400-209 JetVac supplies & exp 1/19/2011 $31.09 OIL FILTER CHECK # 049715 INTERSTATE POWERSYSTEMS INC. $62.17 CHECK # 049718 METRO WEST INSPECTION SVC INC. $6,275.00 BLDG INSP SVCS -125.5 HRS 049718 E 250-42410-390 Contracted Services 1/19/2011 CHECK # 049719 MINNESOTA UNEMPLOYMENT INS 049719 E 101-43100-140 Unemployment Comp 1/19/2011 $20.19 4TH QTR 2010 - ACCT #07993041 049719 E 250-42410-140 Unemployment Comp 1/19/2011 $437.00 4TH QTR 2010 - ACCT #07993041 CITY OF OTSEGO 01/19/11 3:16 PM Page 3 Check Detail Register - AP CHECK Check # Original Act Date Amount Comments CHECK # 049719 MINNESOTA UNEMPLOYMENT INS CHECK # 049720 MN DEPT OF PUBLIC SAFETY 049720 E 601-49400-310 Miscellaneous 049720 E601-49400-310 Miscellaneous 049720 E601-49400-310 Miscellaneous 049720 E601-49400-310 Miscellaneous CHECK # 049720 MN DEPT OF PUBLIC SAFETY CHECK # 049721 MONTICELLO ANIMAL CONTROL 049721 E 101-42710-390 Contracted Services CHECK # 049722 NORTH MEMORIAL URGENT CARE 049722 E 101-43100-310 Miscellaneous CHECK # 049724 NORTHLAND SECURITIES 049724 E 101-41600-430 Miscellaneous (GENE CHECK # 049727 PETERBILT NORTH 049727 E 101-43100-210 Operating Supplies (G 049727 E 101-43100-210 Operating Supplies (G 049727 E 101-43100-210 Operating Supplies (G 049727 E 101-43100-210 Operating Supplies (G 049727 E 101-43100-210 Operating Supplies (G 049727 E 101-43100-220 Repair/Maint Supply CHECK # 049727 PETERBILT NORTH CHECK # 049728 PLAISTED COMPANIES 049728 E 101-43100-370 Sand andGravel 049728 E 101-43100-372 Salt & Sand CHECK # 049728 PLAISTED COMPANIES CHECK # 049730 SOFTRONICS, INC. 049730 E 101-41600-390 Contracted Services 049730 E 601-49400-390 Contracted Services 049730 E 101-41400-390 Contracted Services 049730 E 101-41400-501 Equipment 049730 E 250-42410-390 Contracted Services 049730 E 250-42410-201 Office Supplies and E 049730 E 101-43100-390 Contracted Services 049730 E 602-49450-390 Contracted Services 049730 E 101-41400-391 GIS Services 049730 E 101-41400-390 Contracted Services 049730 E 101-41400-201 Office Supplies and E CHECK # 049730 SOFTRONICS, INC. CHECK # 049731 THE UPS STORE #5093 049731 E 101-43100-227 Safety supplies $457.19 1/19/2011 $100.00 2010 HAZMAT FEE - WELL HOUSE #2 1/19/2011 $100.00 2010 HAZMAT FEE - WELL HOUSE #3 1/19/2011 $100.00 2010 HAZMAT FEE - WELL HOUSE #1 1/19/2011 $100.00 2010 HAZMAT FEE - WELL HOUSE #4 $400.00 1/19/2011 $180.00 ANIMAL CONTROL 1/19/2011 $172.00 DOT - ABBAS, BRUMM 1/19/2011 $1,775.00 2010 CD REPORT 1/19/2011 $99.86 MUDFLAP KIT 1/19/2011 $105.97 FILTERS, ELEMENTS 1/19/2011 $14.21 WF2051, FILTERS 1/19/2011 -$11.03 COOLANT SPIN ON RETURN 1/19/2011 -$99.86 MUDFLAP KIT RETURN 1/19/2011 $2.10 STUD $111.25 1/19/2011 $79.64 SAND & GRAVEL 1/19/2011 $951.05 SALT & SAND $1,030.69 1/19/2011 $125.00 FIN - LABOR 1/19/2011 $50.00 UTIL - LABOR 1/19/2011 $531.88 ADMIN - LABOR 1/19/2011 $268.26 ADMIN - MONITOR, POWER SUPPLY 1/19/2011 $126.72 BLDG - LABOR 1/19/2011 $157.11 BLDG - BATTERY, SOFTWARE 1/19/2011 $250.00 PW - LABOR 1/19/2011 $50.00 UTIL - LABOR 1/19/2011 $100.00 GIS - LABOR 1/19/2011 $545.00 ADMIN IT - LABOR 1/19/2011 $30.98 ADMIN IT - BATTERY $2,234.95 1/19/2011 $9.19 FRT - RETURN SAFETY BOOTS CITY OF OTSEGO Check Detail Register - AP CHECK Check # Original Act Date Amount Comments CHECK # 049732 TPC 049732 E 101-41570-303 Planning Fees 1/19/2011 $200.00 POLICIES 049732 E 10141570-303 Planning Fees 1/19/2011 $920.00 CITY CODE 049732 E 208-45210-303 Planning Fees 1/19/2011 $590.00 COMMUNITY PARKS 049732 E 480-43100-303 Planning Fees 1/19/2011 $160.00 194/CSAR 19 049732 E 101-41570-303 Planning Fees 1/19/2011 $1,250.00 GENERAL 049732 E 101-41570-303 Planning Fees 1/19/2011 $2,500.00 MTGS 049732 E 250-42410-303 Planning Fees 1/19/2011 $1,156.00 GENERAL - CODE 049732 E 101-41570-303 Planning Fees 1/19/2011 $50.00 HPC CHECK # 049732 TPC $6,826.00 CHECK # 049735 W.W. GOETSCH ASSOCIATES INC 049735 E 602-49450-400 Repairs & Maint - Con 1/19/2011 $3,403.66 REPAIR LS #1, PUMP #1 049735 E 602-49450-400 Repairs & Maint - Con 1/19/2011 $2,134.07 REPAIR LS #8, PUMP #1 CHECK # 049735 W.W. GOETSCH ASSOCIATES INC $5,537.73 CHECK # 049737 WRIGHT COUNTY AUDITOR -TREASURE 049737 E 101-42100-390 Contracted Services 1/19/2011 $1,392.39 DEC FINE/FEE DISB $58,581.37 FILTER: ( (( ([Period] in(1) and [Act Year] ='2011')) and [Tran Nbr] in(21,22,23,25))) and (((([Check/Receipt Date]=#1/19/2011#))) AND ((Not [CHECK #]--"049739"))) 01/19/11 3:16 PM Page 4 CITY OF OTSEGO 01/18/11 1:06 PM Page 1 *Check Summary Register© DECEMBER 2010 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 049691 ROCKWOODS RESTAURANT 1/18/2011 Total Checks FILTER: None $100.00 GIFT CARD -PAT HILDEN -SANTA $100.00 CITY OF OTSEGO Check Detail Register - AP CHECK Check # Original Act Date Amount Comments CHECK # 049691 ROCKWOODS RESTAURANT 049691 E 101-45250-440 Recreation Programm 1/18/2011 $100.00 GIFT CARD - PAT HILDEN - SANTA DAY $100.00 01/18/11 4:25 PM Page 1 FILTER:((( ([Period] in(1) and [Act Year] ='2011')) and [Tran Nbr] in(21,22,23,25) ) ) and ((([Check/Receipt Date]=#1/18/2011#))) CITY OF OTSEGO 01/18/11 10:26 AM Page 1 *Check Summary Register© JANUARY 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 049688 ICMA RETIREMENT TRUST 1/12/2011 $1,054.88 PLAN 5 Paid Chk# 049689 PUBLIC EMPLOYEES RETIREME 1/12/2011 $3,935.41 #67760000 PPE 118/11 Paid Chk# 049690 ALLIANCE BENEFIT GROUP HSA 1/12/2011 _ _$1,394.96 PPE 1/8/11 CH DTD 1/12/11 Total Checks $6,385.25 FILTER: None CITY OF OTSEGO 01/18/11 10:27 AM Page 1 *Check Detail Register© JANUARY 2011 Fund Summary 10100 BANK OF ELK RIVER Check Amt Invoice Comment 10100 BANK OF ELK RIVER 250 Comm. Dev. & Bldg Safety $309.58 Paid Chk# 049688 1/12/2011 ICM A RETIREMENT TRUST $46.87 G 101-21705 Other Retirement $790.00 PPE 1/8/11 PLAN #304185 E 101-41400-121 PERA $264.88 PPE 1/8/11 PLAN #304185 Total ICMA RETIREMENT TRUST $1,054.88 Paid Chk# 049689 1/12/2011 PUBLIC EMPLOYEES RETIREMENT FD E 602-49450-121 PERA $46.87 #677600 PPE 1/8/11 E 601-49400-121 PERA $46.87 #677600 PPE 1/8/11 E 250-42410-121 PERA $176.24 #677600 PPE 1/8/11 E 101-41600-121 PERA $502.44 #677600 PPE 1/8/11 E 101-43100-121 PERA $1,088.72 #677600 PPE 1/8/11 E 101-41400-121 PERA $254.28 #677600 PPE 1/8/11 G 101-21704 PERA $1,819.99 #677600 PPE 1/8/11 Aal PUBLIC EMPLOYEES RETIREMENT FD $3,935.41 Paid Chk#049690 1/12/2011tALLIANCE BENEFIT GROUP E 250-42410-123 Health $133.34 PPE 1/8/11 CH DTD 1/12/11 E 101-43100-123 Health $416.70 PPE 1/8/11 CH DTD 1/12/11 E 101-41600-123 Health $250.02 PPE 1/8/11 CH DTD 1/12/11 E 101-41400-123 Health $83.34 PPE 1/8/11 CH DTD 1/12/11 G 101-21706 Hospitalization/Medical Ins $511.56 PPE 1/8/11 CH DTD 1/12/11 Total ALLIANCE BENEFIT GROUP $1,394.96 10100 BANK OF ELK RIVER $6,385.25 Fund Summary 10100 BANK OF ELK RIVER 101 GENERAL FUND $5,981.93 250 Comm. Dev. & Bldg Safety $309.58 601 WATER FUND $46.87 602 SEWER FUND $46.87 $6,385.25 ITEM 5-2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.42 7.0520 TPCQ?P1anningCo.00m MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 19 January 2011 RE: Otsego — City Code; FOG Program TPC FILE: 101.01 BACKGROUND The Public Works Subcommittee directed City staff to develop a program and ordinances prohibiting discharge of fats, oils, grease and flammable materials to the sanitary sewer system. This program is intended to require installation of interceptors and separators at the source user's location and prevent operation and maintenance problems within the public sanitary sewer system. ANALYSIS ■ The ordinance requires compliance with Minnesota Plumbing Code 4715 requiring the installation of interceptors and separators for non-residential users with a high discharge rate for fats, oils, grease or flammables (such as restaurants). ■ Any change in occupancy within an existing building would be required to comply with these requirements as applicable. ■ The users would be required to pump and maintain the interceptor and separators as needed and approved by the Utilities Supervisor to avoid any discharge of fats, oils, grease or flammables to the sanitary sewer system. ■ The users must provide a report of the required maintenance to be tracked by the Department of Building Safety. ■ A bi-annual inspection of the interceptor and separator would be required and would be performed by the Department of Building Safety at the same time as the Fire Inspection (a separate inspection would be required for any properties in the Albertville Fire District). ■ Implementation of the FOG program requires identification of the existing users in the City that would be subject to the regulation, setting up the reporting process with the Department of Building Safety and starting the bi-annual inspections. CONCLUSION The Public Works Subcommittee reviewed the proposed ordinance at their meeting on 19 January 2011 and recommends approval. The proposed ordinance has been placed on the City Council agenda for 24 January 2011 to consider adoption. POSSIBLE ACTIONS A. Motion to approve Ordinance 2011-02 regarding discharge to the sanitary sewer system. B. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Kurt Neidermeier, PeopleService, Inc. Andy MacArthur, City Attorney 2 ORDINANCE NO.: 2011-02 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGARDING DISCHARGE TO THE PUBLIC SEWER SYSTEM. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Section 2-4-2.E.12 of the City Code is hereby amended to include the following provision: d. FOG Interceptor/Separator Inspection: $100.00 + $75.00 for each re- inspection Section 2. Chapter 6, Section 3 of the City Code is hereby amended to read as follows 6-3-11: FATS OILS GREASE AND FLAMMABLES: In addition to other provisions of this Section, the following regulations shall apply to non-domestic users regarding the discharge of fats, oils, grease and flammables to the POTW: A. The discharge of fats, oils, grease or flammable materials into the POTW shall be prohibited. B. Interceptors and Separators Required: 1. Users with potential discharge of FOG and flammables shall install interceptors and separators in accordance with Minnesota Plumbing Code 4715 subject to review and approval of the Building Official. 2. Any change of use within an existing building shall comply with the provisions of this Section. 3. The location of the interceptor and separator system within the building shall be identified by a minimum one (1) square foot sign mounted on an adjacent wall. C. Maintenance. Users shall maintain separators and interceptors on a schedule based on the individual user's operation to ensure proper function and prevent discharge of FOG and flammables to the POTW. 2. The Utilities Supervisor may require modification of the maintenance schedule or additional maintenance of a user's separator and interceptor system if there is discharge of FOG and flammables to the POTW. D. Reporting: Any user required to provide pretreatment for FOG and flammables shall submit to the Department of Building Safety a report outlining ongoing maintenance of the interceptor and separator system at least annually but within thirty (30) days of any service. 2. The report shall state any and all operation and maintenance service that has been completed to the interceptor and separator system such that the user is in compliance with the applicable pretreatment standards or requirements and include the following information: a. Date of maintenance. b. Volume of FOG or flammables hauled from the site. C. Identification of the firm or individual completing the maintenance and/or hauling. d. Any comments or issues identified by the maintenance provider. e. Other information as required by the Building Official, Utilities Supervisor or City Engineer. 3. This statement shall be signed by an authorized representative of the user and certified by a qualified professional. D. Inspections: 1. The interceptor and separator systems for non-domestic users shall be inspected by the Building Official or their designee every two (2) years based on a schedule determined by the Utilities Supervisor. 2 2. The Building Official, Utilities Supervisor or City Engineer or their designee may enter upon private property at any time for the purpose of inspecting interceptor and separator systems. 3 Inspections shall be scheduled by the Department of Building Safety and shall require payment of any fee established in Section 2-4-2 of the City Code. Section 3. Section 6-3-11 of the City Code is hereby renumbered as follows: 6-34412: INDIVIDUAL SEPTIC TREATMENT SYSTEM REQUIRED: All houses, buildings or properties which are required by this Section or by other authority to have sanitary wastewater facilities and are located where a POTW is not available shall be equipped at the owner's expense, with suitable wastewater facilities connected to a private wastewater disposal system which complies with the provisions of Chapter 4, Section 3 of the Otsego City Code. Section 4. Section 6-3-12 of the City Code is hereby renumbered as follows: 6-34213: SPECIAL AGREEMENTS PERMITTED: No statement in this Section shall be construed as preventing a special agreement, arrangement or contract between the City Council and any POTW user as to special conditions, rates and costs as established by the City Council. Section 6. Section 6-3-13 of the City Code is hereby renumbered as follows: 6-34314: PENALTY: Any person violating any provision of this chapter shall be punished pursuant to applicable State Statute regarding misdemeanor penalties, as amended, plus the costs of prosecution. The City may, in its discretion, seek any administrative or civil remedies available to it as well, including administrative fines, injunctive relief or abatement. Each right or remedy accruing to the City under this ordinance or at law is separate and distinct and may, in the City's discretion, be exercised independently or simultaneously with any other right or remedy. Section 6. Section 6-3-14 of the City Code is hereby renumbered as follows: 6-3-441fi: SEVERABILITY: Should any subdivision, section, paragraph, provision, sentence or lesser portion of this chapter be found invalid by a court of competent jurisdiction, then such invalid portion shall be severed from this chapter and all 3 remaining subdivisions, sections, paragraphs, provisions and sentences contained in this ordinance shall remain in full force and effect. Section 7. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 24th day of January, 2011. ATTEST: Tami Loff, City Clerk H CITY OF OTSEGO BY: Jessica Stockamp, Mayor ITEM 8-1 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCOPlanningCo.corn MEMORANDUM TO: Otsego Parks and Recreation Commission FROM: Daniel Licht, AICP DATE: 20 January 2011 RE: Otsego — Prairie Park; Splash Pad TPC FILE: 101.01 BACKGROUND The Parks and Recreation Commission has discussed development of a splash pad facility at Prairie Park as a priority improvement project. City staff has worked to stream line the planning process for potential construction of a splash pad by providing the Parks and Recreation Commission examples of several facilities around the Twin Cities Metropolitan Area. Commissioners were encouraged to visit these sites to gauge interest in and ideas for this type of facility at Prairie Park. Attachments: A. Blaine Lakeside Commons B. St. Louis Park Oak Hill Splash Pad C. Prairie Park site plan D. SRF Concept Plan Quote ANALYSIS Location. The Parks and Recreation Commission had identified the former skate park area within Prairie Park as the likely location for a splash pad. City staff and SRF reviewed this location and agree that it is suitable for this time of use in terms of location relative to other park improvements, access to parking and access to water and electricity. Development of a splash pad at this location would require removal of the skate park surface as well as existing sections of trail between the site and water/electricity connections to service the splash pad. Existing shrub plantings surrounding the former skate park would also be removed. Example Projects. Of the splash pad examples provided to the Parks and Recreation Commission, two were recommended as the most applicable in terms of size to the former skate park area in Prairie Park: Lakeside Commons. This splash pad was built in 2009 for a cost of $85,000. An additional expenditure of $10,000 - $15,000 would be required for a splash pad at Prairie Park for a below ground vault to accommodate the mechanicals and controls. The system utilizes City water and drains to an adjacent stormwater pond. A second issue for a potential splash pad at Prairie Park is the need to utilize a recalculating water system which would add cost both in terms of construction and operations. Blaine City staff state that the facility, which is open from 10:00 AM to 6:00 PM uses 20,000 gallons of water per day. The system is fully automated so that annual operations costs are limited to water, electricity and seasonal start-up/winterization by the Public Works Department although the City did not have these costs broken out. Oak Hill. The other primary example referenced by the Parks and Recreation Commission, was the Oak Hill Splash Pad in St. Louis Park. This 85 foot x 56 foot by facility cost $254,694 to build in 2005 due to use of a recalculating system, significantly more water features as well as space both in a vault and an above ground building for mechanical equipment, fencing and other amenities compared to the Blaine splash pad. The operating costs for this splash pad are approximately $8,000 per year according to St. Louis Park City staff. The Parks Commission favored the facility at the City of Blaine in terms of use of in - ground water features and use of a non -recalculating system to minimize costs. The Administrative Subcommittee had also advised against use of a re -circulating system when updated about the possible project. However, City staff believes that water usage at Prairie Park for irrigation and a potential splash pad would be within the range subject to DNR approval and that a non -recalculating system would not be allowed. To address this issue, City staff would look at a system by which the splash pad uses raw water that runs off into a lined storm water pond where it would be stored and then used for irrigation. This approach has the benefit of using the water from the well twice for park purposes and would be less expensive both in terms of up front expense and operating costs than a re -circulating system for the splash pad. Concept Plan. The next step in the process to develop a splash pad would be to prepare a concept plan for the splash pad including a site plan and identification of the number and type of water features, preliminary specifications for the operating system and overall construction estimate. SRF has provided the attached quote to complete this concept plan for $3,000.00. Additional time by Public Works, the City Engineer and City Planner would also be required for input in developing the concept plan. 2 CONCLUSION The Parks and Recreation Commission voted to recommend City Council approval of the quote from SRF to prepare a concept plan and preliminary cost estimate for construction of a splash pad at Prairie Park. The City Council will consider the recommendation at their meeting on 24 January 2011 at 7:00 PM. POSSIBLE ACTIONS A. Motion to approve preparation of a concept plan for a splash pad at Prairie Park and accept the quote from SRF dated January 20, 2011. B. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Gary Groen, Finance Director Brad Belair, Public Works Supervisor Ron Wagner, City Engineer Andy MacArthur, City Attorney Ken Greishaber, SRF Timothy Wold, SRF 3 ■ea§ad6Z& { IL 8 wn � §k � ■ 2®) Q_ �Za NO �® §2 k§(k( (}��-��°� { IL � § Misiy Mountain Geyser Lakeside Commons Park City of Blaine Splash Pad Spray Features SRF Consulting Group, Inc. January 3, 2011 Tulip Monster 5 Tidal Wave NOTE: 1. ---- INDICATES SPLASH ZONE. I 2. REFER TO SPEC SHEET AND INSTALLATION DRAWING FOR EACH PRODUCT. 3. ALL SPLASH PAD WATER PLAY v z °R PRODUCTS ARE AN OWNER DIRECT I EDGE OF o z 1 PURCHASE AND SUPPLIED BY ARC. i SPLASH PAD Z 4. SPLASH PAD CONTRACTOR TO INSTALL ALL WATER PLAY PRODUCT. I I cn I I � p p Ym a CiI • o I I- i 1 I 1 2 - ---- -t`` i-----i 3 `+�-- - rn 1 -- --- 1-----�'--- -------------------- ---- -- II `.I i I i i i I �° o t '� W 111 ••II IIII 'I' I I I p� � 2 n 1 I 1 y 1 I 6 ot 1 I I uu1 o r^ IoI00 AoI I goo �- z� B'-0" 3'-0" - o 13•_6• 12•-0" 3 15'-0" 23'-0' 5'-0' 75'-0' OVERALL SPLASHI PAD 5-0' 42'-6" �I 42 _6• 2 SPLASH PAD LAYOUT 7 NO PRODUCT &SPEC SHEET QTY INSTALL DWG NO 1 BUBBLER 3 100083 13'-0" 2 COLLECTOR BOX 4 100085 3 ARCH JET MANIFOLD 1 100082-2 4 NOODLE 2 100094 26'-0" 14'-0" 5 WATER ARCH BAR 2 100097 8 WATER BARS, 8'W x 6'H 2 100098 7 WATER BARS, 10'W x 8'H 1 100098 8 WATER FIRE NOZZLE 2 100099 9 STREAM JET MANIFOLD 2 100115 10204-09-5 10 ACTIVATION BOLLARD 1 100080 85-0" OVERALL CONCRETE w 5� � Norrnl E EXISTING PLAYGROUND, 85'-0" OVERALL CONCRETE DECK 4 - FENCE, 925.31 BY OWNER 92550 925.21 �� 925.87 925.48 w „ $ g 925.67 a u@ 925.46 c—a . 925.67 • * 925.28 925.67 EQUIPMENT SHED ADDITION, B BY OWNER GATE o 'g 1 s EXISTING lTK EL >n EQUIPMENT SHW,� 925.30 MODIFICATIONS BY OWNER 925.21 925.87 � 925.50 NEW CONCRETE NEW CONCRETE WALKWAY, WALKWAY, EXISTING WALKWAY 3'-6" x 8'-8' 10'-0" x 33'-0' 5 GATE 3 EXISTING WALKWAY TO MATCH EXISTING WALKWAY TO MATCH �p{ EXISTING WALKWAY NEW MOWER BUILDING. 10204-04-5 V 1 SITE PLAN or 7 4'-0"� 14'-5" 3'-10" 10" DOOR -I -4'-10" 6'-1" FEATURE 6'-0" 6 -2 SKID CLEARANCE SUMP PIT SUMP DRAIN 9 4do 1 C I DRAIN E LINE o d. ELECTRICAL PANEL oACCESS AREA C3 Lo CHEMICAL A q FEED LINES FILTER SKID-= L HEATERo 5 SUCTION LINE 1'-0" � ALL FLOORING IN FILTER BACKWASH 4" STANDPIPE LIQUID ACID ROOM AND LIQUID ACID AND TO DRAIN INTO WATER FILL CHLORINE ROOM TO CHLORINE CONNECTING STANDPIPE TO TANK, TO SLOPE TOWARDS DOOR PORTS INTO VERTICAL CONNECT TO -0" FILTER RETURN LINE 2" SKIMMER LINE WATER SUPPLY SUMP DISCHARGE LINE IN BUILDING FROM TANK, TO DRAIN 5'-0" 3" FILTER RETURN LINE INTO STANDPIPE W t� 32-0!-004 1 F 1 c CITY OF ST. LOUIS PARK OAK HILL SPLASH PAD 2004-2005 CONSTRUCTION COST BREAKDOWN Design Services $ 6,500.00 Theme Painting $ 11,000.00 Mechanical Equipment $ 49,136.00 Mechanical Equipment installation $ 25,051.00 Concrete Pad and Vault $ 37,685.00 Splash Pad Features $ 38,899.00 Equipment Building $ 43,391.00 State Permit $ 800.00 Fill Material $ 4,611.00 Perimeter Concrete Deck $ 19,866.00 Fencing $ 6,725.00 Landscaping $ 3,852.00 Demolition $ 1,278.00 M isc. $ 5,900.00 TOTAL CONSTRUCTION COST $ 254,694.00 Design Consultant: Aquatic Recreation Company 5852 Baker Road Minnetonka, Mn. 55345 Contact: Greg Stoke 952-345-6447 City Contact: Rick Beane 952-928-2854 Craig Panning 952-924-2547 O:\Parks\Parks\Oak Hill\Splash Pad Cost Breakdown R T' ■-',��`w '-�T4y� -,:aha O� .a NOR Nunn■:. �� ,,� toy..-■ 3 �—non, � \�Gp► fes:_ :� li)�c�l� i �*� �d��10�:7.11 O t' .. ■c ■� ��a r■ ra �� MIN IVA'�R :if�\A■. , .a 1.2 TA —low �k r f•'7f�'7af�L^.Cn[T—:.=�T'.-`�Io:.tT„7'^.'.�."^q'L_r..�.^IlT-'T�',^!9 R j ra,�,.r��a:o��m±'.:�„'r:^.._ 1cz>_�ririr----r��■�:+ n.- >I.r►� a■�f�a: r a�,.-�.r•^r�r�--"�� rv:�ir7r-. rn�:---� VIMANNE . amm r----•� - R7,nAFT17r--a r'mr��A :ter--•-�"''��rr.�r�nc----,-,r min .t.r.r„ ■ �d..�r - cr.��r-.nr-ter,. ■■.:7■I7.�i„7"�7..;7f_F71— 'I\ ■rac ic-: ..•r:��r -r,T- ► .r.-�.:-v:�r �I, r■i ter:^_rzn . ��r—r-•*��rr.�r.::aorr� ._._ `:�.-mom,, 2i3 ASST/5 STTE BeROVEMENTS FOR: PRAIRIE PARK OTSEOO, MN Name Dmoa Faber P.09.6-0. 12538 Situ : Date: DFA FmieC N. 11-179 Dr.w.Gwtril: ES/DF Style: ASNOTED D.re: OVOW3 Rev6bs 5/5/07 REVISED LANDSCAPE PLAN L5.2.0 Page 95, January 20, 2011 Mr. D. Daniel Licht, AICP c/o Mike Robertson, City Administrator, City of Otsego THE PLANNING COMPANY LLC 3601 Thurston Avenue North, Suite 100 Anoka, Minnesota 55303 SUBJECT: PROPOSAL TO PREPARE CONCEPT PLAN FOR PRAIRIE PARK SPLASH PAD Dear Mr. Licht: Based on your request, we are pleased to submit this proposal to provide professional services for conceptual design associated with a splash pad facility at Prairie Park in the City of Otsego. PROJECT UNDERSTANDING AND APPROACH Through the neighborhood park planning process, it has been determined there is interest in developing a splash pad facility within the City. The cost and potential demand for this type of amenity indicated that a community park location would be preferred. This preliminary design study will determine how it can be incorporated within Prairie Park. SRF will work closely with City staff to ensure that the conceptual plans will fit within the context of the site and correspond with long-term maintenance and operations considerations for the park. The end product will include conceptual plan graphics and construction cost estimates to assist in identifying funding needs for its implementation. SCOPE OF SERVICES We propose to carry out the following scope of work: 1. Complete an initial site visit to become familiar with site opportunities, challenges and constraints. 2. Prepare conceptual site layout alternatives (2 to 3 concepts) for splash pad addressing: ■ Size and location of splash pad within Prairie Park. ■ Recommendations for spray features. 3. Refine concepts into preferred concept plan. 4. Prepare a preliminary cost estimate based on the conceptual plan. 5. Attend one staff review meeting and one meeting with the Park and Recreation Commission. ASSUMPTIONS The City will provide the following materials that will contribute to the accuracy or level of detail to develop conceptual drawings. Items include: ■ Site survey and topographic mapping. ■ Existing site utility information. www.srfc©nsulting.com One Carlson Parkway North, Suite 150 t Minneapolis, MN S54474443 I 763.47S.0019 Faze 763.475.2429 An Equal Opportunity Employes ENGINEERS PLANNERS D E S I C N E R S Consulting Group, Inc. January 20, 2011 Mr. D. Daniel Licht, AICP c/o Mike Robertson, City Administrator, City of Otsego THE PLANNING COMPANY LLC 3601 Thurston Avenue North, Suite 100 Anoka, Minnesota 55303 SUBJECT: PROPOSAL TO PREPARE CONCEPT PLAN FOR PRAIRIE PARK SPLASH PAD Dear Mr. Licht: Based on your request, we are pleased to submit this proposal to provide professional services for conceptual design associated with a splash pad facility at Prairie Park in the City of Otsego. PROJECT UNDERSTANDING AND APPROACH Through the neighborhood park planning process, it has been determined there is interest in developing a splash pad facility within the City. The cost and potential demand for this type of amenity indicated that a community park location would be preferred. This preliminary design study will determine how it can be incorporated within Prairie Park. SRF will work closely with City staff to ensure that the conceptual plans will fit within the context of the site and correspond with long-term maintenance and operations considerations for the park. The end product will include conceptual plan graphics and construction cost estimates to assist in identifying funding needs for its implementation. SCOPE OF SERVICES We propose to carry out the following scope of work: 1. Complete an initial site visit to become familiar with site opportunities, challenges and constraints. 2. Prepare conceptual site layout alternatives (2 to 3 concepts) for splash pad addressing: ■ Size and location of splash pad within Prairie Park. ■ Recommendations for spray features. 3. Refine concepts into preferred concept plan. 4. Prepare a preliminary cost estimate based on the conceptual plan. 5. Attend one staff review meeting and one meeting with the Park and Recreation Commission. ASSUMPTIONS The City will provide the following materials that will contribute to the accuracy or level of detail to develop conceptual drawings. Items include: ■ Site survey and topographic mapping. ■ Existing site utility information. www.srfc©nsulting.com One Carlson Parkway North, Suite 150 t Minneapolis, MN S54474443 I 763.47S.0019 Faze 763.475.2429 An Equal Opportunity Employes Mr. D. Daniel Licht, AICP - 2 - January 20, 2011 SCHEDULE We will complete this work within a mutually agreed-upon time schedule. It is our understanding that work will commence in late January and should be completed by February 2011. BASIS OF PAYMENT/BUDGET We propose to be reimbursed for our services on an hourly basis for the actual time expended. Other direct project expenses, such as printing, supplies, reproduction, etc., will be billed at cost, and mileage will be billed at the current allowable IRS rate for business miles. Based on our understanding of the project and our Scope of Services, our services will not exceed $3,000, which includes both time and expenses. CHANGES IN THE SCOPE OF SERVICES It is understood that if the scope or extent of work changes, the cost will be adjusted accordingly. Before any out -of -scope work is initiated, however, we will submit a budget request for the new work and will not begin until we receive authorization from you. NOTICE TO PROCEED A signed copy of this proposal or a separate letter of authorization, either mailed or faxed to our office, will serve as our notice to proceed. Thank you for allowing SRF to continue assisting the City of Otsego with their park and open space planning needs. Please feel free to contact us if you have any questions regarding the scope of work identified in this proposal. Sincerely SRF CONSULTING GROUP, INC. Id000kit 64 -61 Ken Grieshaber, ASLA Barry J. Warner, FASLA AICP Senior Associate Senior Vice President KG/BJW/bls APPROVED: (signature) Name Title Date This cost proposal is valid for a period of 90 days. SRF reserves the right to adjust its cost estimate after 90 days from the date of this proposal. SRF P11064 S.•LLlarkedn0%Posa1sU011 Lefler PraposalsT]1064_ConcepiPlanPrairiePark 2011_01_20KG.doc ITEM 8_2 TPC3601 Thurston Avenue N, Suite 100 Anoka, MN 55303 Phone: 763.231.5840 Facsimile: 763.427.0520 TPCQ?P1anningCo.com MEMORANDUM TO: Otsego Mayor and City Council FROM: Daniel Licht, AICP DATE: 19 January 2011 RE: Otsego — City Code TPC FILE: 101.01 BACKGROUND The Police Commission at their 14 December 2010 meeting requested that City staff review the Open Burning regulations within the City Code and provide proposed amendments to clarify and update this section. Exhibits: A. Draft ordinance amendment B. Ordinance 2011-03 ANALYSIS The existing regulations are significantly out of date including incorrect references to Minnesota Rules sections and procedures. As such, the proposed amendment attached hereto is a comprehensive revision that includes not only updates references to State Rules but also additional information and requirements regarding allowed burning materials, prohibited materials, specific definitions for recreational fires and recreational fire sites, requirements for burning permits and responsibilities for those starting permitted open burns or recreational fires. Including this information as part of the City Code will aid City staff and the Wright County Sherrifl's office in administering the open burning ordinance and also in conveying information about allowed open burning to the public. CONCLUSION The Police Commission reviewed the proposed amendment at their meeting on 11 January 2011 and voted to recommend City Council approval as presented. POSSIBLE ACTIONS Motion to approve Ordinance 2011-03 regarding open burning. 2. Motion to table. C. Mike Robertson, City Administrator Tami Loff, City Clerk Andy MacArthur, City Attorney 2 ORDINANCE NO.: 2011-03 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGULATING OPEN BORING. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Chapter 5, Section 4 of the Otsego City Code is hereby amended to read as follows: SECTION 4 OPEN BURNING Section: 5-4-1 Definitions 5-4-2 Open Burning Prohibited 5-4-3 Exceptions 5-4-4 Office of TewnFire Marshal Ra ined 5-4-5 SeyefabilityBumina Permits 5-4-6Repealed QFdinan-___ Prohibited Materials 5-4-7 Responsibility 5-4-78 Criminal Penalty 5-4-1: DEFINITIONS: Burning Permit: A written permit issued by the City Fire Marshal authorizing fires exempted from the general provision hereof, and setting conditions therefore. Control Equipment: Control equipment shall mean any device, approved by the Minnesota Pollution Control Agency, which has the function of controlling or abating the emission of air contaminants to the atmosphere. Fire Marshal: The Fire Chief, Fire Marshal, and Assistant Fire Marshals of the Fire Department which provides fire protection services to the City or other contracted person providing services to the City. Open Burning: Burning any matter whereby the resultant combustion products are emitted directly to the open atmosphere without passing through any adequate control equipment. Person: Defined in Minnesota Statutes Section 116.06, Subd. 8. - • •1 -• - •• •- • - - •i I ZVI- • •1 -.1 ••� - - • • • 1 - • 1 � • • _ 1 1 � • - 1 - 1 t - • � • 1 - 1 _ - 1 - - • Recreational Fire Site: An area of no more than a three foot diameter circle (measured from the inside of the fire ring or border): completely surrounded by non- combustible and non -smoke or odor producing material, either of natural rock. cement. brick, tile or blocks or ferrous metal only an which area is depressed below around, on the around, or on a raised bed. Included are permanent outdoor wood burning fireplaces. Burning barrels are not a "recreation fire site" as defined herein. 5-4-2: OPEN BURNING PROHIBITED: From and after the effective date of this ordinance, except as herein otherwise provided, open burning shall be prohibited within the City of Otsego. 5-4-3: EXEMPTIONS: Open burning of the types and subject to the conditions, as hereinafter stated, shall be exempt from the prohibition of Section 5-4-2 of this Ordinance. A. Recreational fires subaect to the following: 11 1117,1111 •1. - 1. F- • 1- • • 1- • • t� 11- a. Dry, untreated, unpainted, kindling, branches, cardboard or charcoal fire starter may be used as starter fuels. Paraffin candles and alcohols are permitted as starter fuels and as aids to ignition only. Propane gas torches or other clean gas burning devices causing minimal pollution must be used to start an open burn. b. Dry, clean wood only such as twigs, branches, limbs, "presto logs," charcoal, cord wood or untreated dimensional lumber but does not include wood that is green with leaves or needles, rotten, wet, oil soaked, or treated with paint, glue or preservatives. Clean pallets may be used for recreational fires when cut into lengths of not more than (3) feet. B. Fires under managed supervision for which a written burning permit has been first obtained from the G#y Fire Marshal, where necessary, but limited to the following: 1. Fires purposely set for the instruction and training of public and industrial fire fighting personnel. 2. Fires set for the elimination of a fire hazard which cannot be abated by any other practicable means. 3. Fires purposely set for forest and game management purposes. 4. The burning of trees, brush, grass and other vegetable matter in the clearing of land, the maintenance of street, road and highway right-of-way, and in accepted agricultural land management practices. 5. Any exemption hereafter adopted by the Pollution Control Agency. C. Exemption to conduct fire under this section does not excuse a person from the consequences, damages or injuries which may result there from nor does it exempt any person from regulations promulgated by the governmental unit exercising jurisdiction in matters of pollution in accordance with Section 5-4-7 of the City Code. 5-4-4: OFFICE OF CITY FIRE MARSHAL RETAINED: Marshal, established in Otsego Town QrdinaMe No. 1, is heFeby , The Fire Marshal and one or more Deputy Fire Marshals may be appointed by the City Council and shall serve at the pleasure of the City Council and subject to its direction and control. if a Fire Mam-hal or Deputies have been appointed, they shall Fetain th8iF OffiGe without the need of FeappG!RtMeRt by af thta Worn Marshal and Deputy Fore MaFshals as it shall deeFn appr-eprWA 5-4-5: BURNING PERMIT REQUIRED: A. No person shall start or allow any open burning on any property in the city without first having obtained an open burn permit, except that a permit is not required for any fire which is a recreational fire as defined in Section 5-4-3.A of this Chapter. B. Applications for a burning permit under this Chapter shall be processed in accordance with Minnesota Statutes 88.17 C. It is the responsibility of the permit holder as may be amended. to have a valid permit, as required_ by is subchapter. available for inspection on the site by Sherriff s Office Fire Department MPCA representative the or Wright County DNR forest officer D. The open burning permit is subject to revocation at the discretion of DNR forest officer. Fire Marshal, Wright County Sherriffs Office or Fire Warden for reasons includina. but not limited to, a fire hazard existina or developing during the course f the burn, any of the conditions of the permit being violated during the course of the burn, pollution or nuisance conditions developing during the course of the urn, or a fire smoldering with no flame present. E. If established criteria for the issuance of an open burning permit are not me durina review of the application, it is determined that a practical alternative method for disposal of the material exists, or a pollution or nuisance condition would result, or if a burn event safety plan cannot be drafted to the satisfaction of the Fire Marshal, these officers may deny the application for the open burn rmi. 3009 is .1 M.MICIT-Mm. IMMM.-• - • • 1" ll -KI IZAT',111l •• - =9— •1 1- •1� - • •- ••-1 • 1• • 1. •• - • . • - • � - • • • - • l • • • • - � - - - • • 11 • M.* li. • • • y • • 1 I - • •llll- - -• - 111"1 • 1- - •- - -• • •- • • • • 1- • • - G A G. S—ErERAB,l ITV! If any nen}inn' sub69IGti0n, is invalid,of sentene this fQF any Feas-en held- to be 5-4-7$: CRIMINAL PENALTY: Any person violating the provisions of this ordinance shall be punished as defined by State law or the City Code. Section 2. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 24th day of January, 2011. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk ORDINANCE NO.: 2011-03 CITY OF OTSEGO COUNTY OF WRIGHT, MINNESOTA AN ORDINANCE AMENDING THE CITY CODE OF THE CITY OF OTSEGO REGULATING OPEN BORING. THE CITY COUNCIL OF THE CITY OF OTSEGO DOES HEREBY ORDAIN: Section 1. Chapter 5, Section 4 of the Otsego City Code is hereby amended to read as follows: SECTION 4 OPEN BURNING Section: 5-4-1 Definitions 5-4-2 Open Burning Prohibited 5-4-3 Exceptions 5-4-4 Office of Fire Marshal 5-4-5 Burning Permits 5-4-6 Prohibited Materials 5-4-7 Responsibility 5-4-8 Criminal Penalty 5-4-1: DEFINITIONS: Burning Permit: A written permit issued by the City Fire Marshal authorizing fires exempted from the general provision hereof, and setting conditions therefore. Control Equipment: Control equipment shall mean any device, approved by the Minnesota Pollution Control Agency, which has the function of controlling or abating the emission of air contaminants to the atmosphere. Fire Marshal: The Fire Chief, Fire Marshal, and Assistant Fire Marshals of the Fire Department which provides fire protection services to the City or other contracted person providing services to the City. Open Burning: Burning any matter whereby the resultant combustion products are emitted directly to the open atmosphere without passing through any adequate control equipment. Person: Defined in Minnesota Statutes Section 116.06, Subd. 8. Recreational Fire: A fire set with approved starter fuel no more than three feet in height, contained within the border of a "recreational fire site" using dry, clean wood; producing little detectable smoke, odor or soot beyond the property line; conducted with an adult tending the fire at all times; for recreational, ceremonial, food preparation for social purposes; extinguished completely before quitting the occasion; and respecting weather conditions, neighbors, burning bans, and air quality so that nuisance, health or safety hazards will not be created. No more than one recreational fire is allowed on any property at one time. Recreational Fire Site: An area of no more than a three foot diameter circle (measured from the inside of the fire ring or border); completely surrounded by non- combustible and non -smoke or odor producing material, either of natural rock, cement, brick, tile or blocks or ferrous metal only an which area is depressed below ground, on the ground, or on a raised bed. Included are permanent outdoor wood burning fireplaces. Burning barrels are not a "recreation fire site" as defined herein. 5-4-2: OPEN BURNING PROHIBITED: From and after the effective date of this ordinance, except as herein otherwise provided, open burning shall be prohibited within the City of Otsego. 5-4-3: EXEMPTIONS: Open burning of the types and subject to the conditions, as hereinafter stated, shall be exempt from the prohibition of Section 5-4-2 of this Ordinance. A. Recreational fires subject to the following: 1. Recreational fire sites shall not be located closer than 25 feet to any structure. 2. Recreational fires shall be limited to the burning of the following materials: a. Dry, untreated, unpainted, kindling, branches, cardboard or charcoal fire starter may be used as starter fuels. Paraffin candles and alcohols are permitted as starter fuels and as aids to ignition only. Propane gas torches or other clean gas burning devices causing minimal pollution must be used to start an open burn. b. Dry, clean wood only such as twigs, branches, limbs, "presto logs," charcoal, cord wood or untreated dimensional lumber but does not include wood that is green with leaves or needles, rotten, wet, oil soaked, or treated with paint, glue or preservatives. Clean pallets may be used for recreational fires when cut into lengths of not more than (3) feet. B. Fires under managed supervision for which a written burning permit has been first obtained from the City Fire Marshal, where necessary, but limited to the following: Fires purposely set for the instruction and training of public and industrial fire fighting personnel. 2. Fires set for the elimination of a fire hazard which cannot be abated by any other practicable means. 3. Fires purposely set for forest and game management purposes. 4. The burning of trees, brush, grass and other vegetable matter in the clearing of land, the maintenance of street, road and highway right-of-way, and in accepted agricultural land management practices. 5. Any exemption hereafter adopted by the Pollution Control Agency. C. Exemption to conduct fire under this section does not excuse a person from the consequences, damages or injuries which may result there from nor does it exempt any person from regulations promulgated by the governmental unit exercising jurisdiction in matters of pollution in accordance with Section 5-4-7 of the City Code. 5-4-4: OFFICE OF FIRE MARSHAL : The Fire Marshal and one or more Deputy Fire Marshals may be appointed by the City Council and shall serve at the pleasure of the City Council and subject to its direction and control. 5-4-5: BURNING PERMIT REQUIRED: A. No person shall start or allow any open burning on any property in the city without first having obtained an open burn permit, except that a permit is not required for any fire which is a recreational fire as defined in Section 5-4-3.A of this Chapter. B. Applications for a burning permit under this Chapter shall be processed in accordance with Minnesota Statutes 88.17 as may be amended. C. It is the responsibility of the permit holder to have a valid permit, as required by this subchapter, available for inspection on the site by the Wright County Sherriff's Office, Fire Department, MPCA representative or DNR forest officer. D. The open burning permit is subject to revocation at the discretion of DNR forest officer, Fire Marshal, Wright County Sherriff's Office or Fire Warden for reasons including, but not limited to, a fire hazard existing or developing during the course of the burn, any of the conditions of the permit being violated during the course of the burn, pollution or nuisance conditions developing during the course of the burn, or a fire smoldering with no flame present. E. If established criteria for the issuance of an open burning permit are not met during review of the application, it is determined that a practical alternative method for disposal of the material exists, or a pollution or nuisance condition would result, or if a burn event safety plan cannot be drafted to the satisfaction of the Fire Marshal, these officers may deny the application for the open burn permit. 5-4-6: PROHIBITED MATERIALS: A. No person shall conduct, cause or permit open burning oils, petro fuels, rubber, plastics, chemically treated materials, or other materials which produce excessive or noxious smoke such as tires, railroad ties, treated, painted or glued wood composite shingles, tar paper, insulation, composition board, sheetrock, wiring, paint or paint fillers. B. No person shall conduct, cause or permit open burning of hazardous waste or salvage operations, open burning of solid waste generated from an industrial or manufacturing process or from a service or commercial establishment or building material generated from demolition of commercial or institutional structures. C. No person shall conduct, cause or permit open burning of discarded material resulting from the handling, processing, storage, preparation, serving or consumption of food. 5-4-7: RESPONSIBILITY: Those starting an open burn or recreational fire allowed under this Section shall be responsible for: A. Prior to starting an open burn or recreational fire, confirmation is required that no burning ban or air quality alert is in effect. Every open burn or recreational fire event shall be constantly attended by the burning permit holder, the person starting the recreational fire or their competent representative. B. The open burn or recreational fire shall be completely extinguished before the burning permit holder or the person starting the recreational fire or their representative leaves the site. No fire may be allowed to smolder with no person present. 5-4-8: CRIMINAL PENALTY: Any person violating the provisions of this ordinance shall be punished as defined by State law or the City Code. Section 2. This Ordinance shall become effective immediately upon its passage and publication. MOTION BY: SECOND BY: ALL IN FAVOR: THOSE OPPOSED: ADOPTED by the City Council of the City of Otsego this 24th day of January, 2011. CITY OF OTSEGO BY: Jessica Stockamp, Mayor ATTEST: Tami Loff, City Clerk ITEM 9-1 MEMORANDUM To: Honorable Mayor and City Council From: Ronald J. Wagner, PE City Engineer Date: 1/21/11 Re: Pumphouse #1 (School Knoll Park) Improvement Cc: Mike Robertson, City Admin Tami Loff, City Clerk Brad Belair, Public Works Supervisor Kurt Neidermier, People Services The Minnesota Department of Health is requiring the City of Otsego to separate two chemicals used in the treatment of raw water. The two chemicals are chlorine and Hydrofluosilicic Acid (Fluoride). The solution is to install a small adjacent building or locker to house the chlorine. An attached extension of the building is also an option. Chorine does not require heating or cooling. The option to not separate the two chemicals would not be advised as the MDH has stated the city can not restart the well house until the separation is complete. This would eliminate wells 1, 2, and 6 from use leaving the east side water system dependent on wells 3 and 8. This could be an issue if well 8 was out of service for any time during the hot summer months. An estimated cost to do the work is estimated to not more than $30,000. We will look at several different options and the plans may include alternatives to find the most cost effective method. We are requesting the council order plans and specs at this time so we can survey the area between the School Knoll parking lot and the pumphouse and start plans. As part of this project some minor drainage issues that have occurred in front of the pumphouse will also be looked at. If you have any questions I will be available at the January 24, 2011 council meeting. System Name: Otsego PWSID:1860026 MINNESOTA DEPARTMENT OF HEALTH Section of Drinking Water Protection Sanitary Survey Findings a Survey Date: 10/26/2010 Surveyor. _0av4d_We4 jm S stem Contact: Kurt Neidermeler Surveyor Signature: Y The findings below identify sanitary risks that may impact water quality, inform the water supply owner of applicable responsibilities, and/or provide guidance related to water system operation and maintenance. afar Source The well location must be at least 150 feet from any area used to prepare , Section 1151302.store more than 2The well or 100 pounds of a hazardous substance as defined in Minnesota Statutes, location must also be at least 150 feet from a fuel storage tank larger than 1,100ea17150or at least 100 feet if the tank is protected with safeguards as defined in Minnesota Rules, The water meter located next to well #8 shall be replaced Since the chemr i(nproved. Withcal feed equipmenths the current setup, te meter is giving largely staggered readings to the SCADA syste automatically operated off of the meter reading, there is a possibliy for an improper chemical feed to the system that could pose a health risk. um unip Facilities and Controls A booster station has been added to the system to supply water to the #3 Elevated Storage. The booster station is designed to work in between storage tank #1 and storage tank #3. Since storage tank #1 is currently not in use, the booster station is also currently not in use. WOW nen gas shad be in a separate turn , or moped to e ,Chlorine rooms shall conform with the requirements set forth by the Minnesota Department of Health. The stock polyphosphate solution should be disinfected with a hypochlorite solution maintaining a free chlorine residual of at least 10 milligrams per liter at all times. Where phosphate treatment is used, satisfactory chlorine residuals shall be maintained on the distribution system. Failure to do so may result in bacterial contamination of the distribution system. Page 1 of 3 ITEM 11_1 Memo To: City Council From: Gary Groen Date: January 20, 2011 Re: Payment Services Network agreement Attached with this memo are the agreements with Payment Services Network and Civic Systems regarding upgrades to the utility billing system which will provide for online payment processing of utility bills. There is an online demonstration of the product from 2:30 to 3:30 today, Thursday, January 20. Staff and Rob Snavely of Softronics will be reviewing the agreements this afternoon and viewing this online demonstration. While all preliminary information indicates that the Payment Services Network arrangement is the way to proceed, I hesitate to make any firm recommendations for Council consideration prior to viewing the online demonstration. An update, summary and recommendation regarding this information will be available for Council members prior to the meeting on Monday, January 24. 0 Page 1 Computer Software and Conversion Services Proposal City of Otsego Prepared by Civic Systems, LLC 10 Civic Syste STRONG SOFTWARE, STRONG COMMUNITY Civic Systems, LLC Ten Terrace Court P.O. Box 7398 Madison, W1 53707-7398 Phone: 888.241.1517 Fax: 608.249.1050 mlaesch @ civicsystems.com www.civicsystems.com January 18, 2011 Civic Systems, LLC Ten Terrace Court P.O. Box 7398 Madison, WI 53707-7398 City of Otsego 8899 Naushua Avenue, NE Otsego, MN 55330 You agree to purchase the software and services detailed below and Civic Systems, LLC agrees to provide them. Payment is due upon execution of the contract unless other payment terms are negotiated. The information provided in this proposal is valid for 90 days from issue date. INVESTMENT SUMMARY PSN Integration to Utility Billing Import $ 500 TOTAL INVESTMENT $ 500 ocivic Systems STRONG SOFTWARE, STRONG COMMUNITY *If Cash Receipting is purchased at a later date Civic will provide the Cash Receipting interface at no additional costs to the City of Otsego. SIGNATURE AGREEMENT The signatures below indicate each party's acceptance of this agreement. CITY OF OTSEGO Signature: Title: Date: CIVIC SYSTEMS, LLC Signature: Title: Date: Gary Groen From: Ruth Ponder[rponder@paymentservicenetwork.com] Sent: Wednesday, January 19, 2011 9:01 AM To: Gary Groen Subject: PSN Agreements Attachments: Merchant Contact Information Form (City-Utility).doc; Verification of Deposit Form.pdf; ACH Debit Authorization.doc; Bank Bill Pay Integration Form.doc; PSN Agreement for Services - Otsego, MN.pdf Gary, Thank you for choosing PSN to provide online and telephone payment options for your utility payments. I will be calling Mary and Sue on Thursday, January 20 at 2:30 p.m. to go through the PSN demo. Attached are all the documents needed to implement the payment processing solutions for the City of Otsego, MN. Below you will find descriptions for these documents and also a check list at the bottom of the page which outlines the items we will need you to return back to us. PSN Agreement for Service — This is our standard agreement. It labels out responsibilities with the pricing we discussed labeled out in "Schedule B" on the last few pages. I have highlighted the sections I will need you to complete for me still. Contact Information Form — Credit card accounts are setup in 2 steps. Step one is this form. It collects the information needed for us to complete your merchant application. Once you return this form we will complete the application and return it to you for signatures. On this form are 3 questions that tend to be challenging since most companies are not processing credit cards yet. 1. The first is the Monthly Cash and Credit Card Sales. This will be the total amount of funds collected in 1 month from all payment types 2. Monthly CC Volume. This is the amount of credit cards processed in a single month for this account 3. Average Credit Card Sale is your average payment amount v Verification of Deposit Form — This form collects information about your bank deposit account. I need you to complete the top portion of this form and have a bank representative answer a few questions at the bottom of the form. Bank Bill Pay Info for Integration — This form collects needed information for PSN to program specifications about any variables to your account. These variables set a parameter making sure we are able to gather all payments no matter how a payer submits information. ACH Debit Authorization Bank Bill Pay — This form is needed to authorize the conversion of payments processed through a bank's bill pay utility into an electronic payment. 1. THIS FORM MUST BE PRINTED ON COMPANY LETTERHEAD. 2. COMPLETE ONLY THE BILLER's SECTION OF THIS FORM INCLUDING SIGNATURE. This it located on the bottom portion of the form. Here is the paperwork I will need you to return to me by fax at 608-442-5116. ❑ PSN Agreement for Service ❑ Merchant Contact Information Form ❑ Verification of Deposit Form ❑ Voided check for your deposit account ❑ Copy of Driver's License of the Merchant Application signer ❑ Bank Bill Pay Info for Integration As you review the attached documents, please feel free to contact me with any questions. Thanks, National Sales Representative Payment Service Network, Inc. 866-917-7368 x 5058 (Toll Free) 608-442-5058 (w) 608-442-5116 (f) rponder(@PaymentServiceNetwork.com This information is for the use of'the individual or entity named above. This information should be considered confidential and treated as such. if you are not the intended recipient, you are hereby notified that any disclosure, copping, distributing or other action regarding the contents of the information is strictly prohibited. lf'you have received this transmission in error, please not�ft us immediately by telephone. National Sales Representative Payment Service Network, Inc. 866-917-7368 x 5058 (Toll Free) 608-442-5058 (Voice) 608-442-5116 (Fax) rponder@PaymentServiceNetwork.com Your Complete PAYMENT, BILLING 8COMMUNICATIONS Solution Provider This information is fur the use of the individual or entity named above. This information should be considered confidential and treated as such. if you are not the intended recipient, you are hereby notified that any disclosure, copying, distributing or other action regarding the contents of the information is strictly prohibited if you have received this transmission in error, please notify us immediately by telephone. Payment Service Network, Inc. Agreement for Service PAYMENT SERVICE NETWORK, INC. SERVICE AGREEMENT THIS AGREEMENT FOR SERVICE ("Agreement") is made as of (date) between City of Otsego, MN ("Account Holder") and Payment Service Network, Inc. ("PSN"). RECITALS Account Holder wishes to register its business with PSN so that Account Holder's tenants and/or customers ("Customers") can make payments through the PSN Web site, www.paymentservicenetwork.com (the "Site"), by facsimile transmission, or telephonically via 800# access. The Customers, and rental properties (if applicable), which are to be serviced pursuant to this Agreement are listed on Schedule "A" attached hereto. Additional Customers (or properties, if applicable) may be added hereafter, upon written agreement of the parties. Account Holder and PSN desire to formalize their agreement as set forth below. NOW THEREFORE, in consideration of the Account Holder's registration for the Services, the foregoing recitals, the mutual promises herein contained and other good and valuable consideration the receipt and sufficiency of which is hereby acknowledged, Account Holder and PSN, intending to be legally bound, hereby agree as follows: 1. Account Holder authorizes PSN to collect payments from Customers to the extent such Customers have agreed to the Terms and Conditions of the Site. PSN shall collect the "Fees" (as shown on Schedule "B") from the Customers, or directly from Account Holder if Account Holder elects to assume responsibility for payment of such Fees, in the manner, amounts and pursuant to the terms set forth on Schedule "B". 2. The Services to be provided by PSN (the "Services") are as follows: a. PSN agrees to accept payments from the Customers by checking/savings account or credit/debit card through the Site, or otherwise (phone in or fax in). Customers who utilize PSN's payment network will also be required to register on the Site and will be bound by the Terms and Conditions set forth on the Site. b. Account Holder is given real-time access to all account information via PSN' s administrative logon. Such access will be provided to all Account Holder representatives designated in writing by Account Holder. The account information available will include transaction totals, specification by property/account, and specification by transaction/account type (e.g. rent, security deposit, amenity fees). PSN and Account Holder will jointly work to develop compatibility of the reporting and accounting information with the Account Holder's management and account Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. relteunt SWVIM Network. 11L 21101 htarmttmd taK Suite Zee Medot In 5VU www.hi►meetSerVW6twa1tcem Payment Service Network, Inc. Agreement for Service software. Said access to all account information will be provided by PSN to Account Holder under the following conditions. 1. Said compatibility does not adversely affect, alter or change PSN's established service; 2. Said compatibility is a joint effort between PSN and Account Holder with the Account Holder providing all the needed information to PSN regarding current and/or future management and accounting software; c. PSN will provide, for each Customer who sets up a profile within the PSN system, real-time access to such Customer's account information (but not the information of any other Customer) through the Site. If applicable, PSN will inform each Customer of the charging and amount of any subscription and/or fees or charges for the services that will be charged to the Customer for the services. PSN agrees to indemnify and hold harmless Account Holder from all claims and liabilities arising out of a dispute based on non -disclosure of PSN fees to Customers. At the discretion of Account Holder, such fees may be paid by Account Holder. d. PSN will provide Account Holder with Check 21 Services as described in, and on the terms and conditions set forth in, the Check 21 Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. e. PSN will provide Account Holder with V Post Services as described in, and on the terms and conditions set forth in, the V Post Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. PSN will provide Cash Distribution services as described in, and on the terms and conditions set forth in, the Cash Distribution Addendum if Account Holder provides PSN with a written request for such services. Account Holder agrees to be bound by the terms of such Addendum if it elects to receive such services. 3. PSN reserves the right to modify the Services and fees and service charges chargeable to Account Holder or its Customers in its sole discretion from time to time. PSN will notify Account Holder of material modifications to the Services or fees and service charges by electronic 2 Please note that hank interchange rates are subject to change; therefore this quote is valid jor 15 days from date of issue. raymie t 11wM it twerk ka 28011hternatimel lane. Suite 201 Nldwt wl 53104 wwwYneveithrideeNetwolL m Payment Service Network, Inc. Agreement fw Service means to a designated representative of Account Holder or by written notice 30 days prior to the effective date of any such modifications. 4. Account Holder agrees to cooperate with PSN in resolving any disputes between Account Holder and Customers in a timely manner, reaffirming that PSN is only a payment intermediary and does not own the property or business or represent the Account Holder or Customer in such disputes. Disputed transactions and chargeback's will be handled in the following manner: a. Credit Card Transactions: 1. PSN will notify Account Holder via electronic mail of any disputed credit card payments or chargeback's from Account Holder's Customers. Account Holder agrees to follow its standard operating procedures to resolve such disputed or chargebacked credit card payments and work with PSN, the credit card company, or its agents to investigate any such cases and assist in resolving any such claims. 2. Account Holder will be charged a fee of $15 for each chargeback that is ultimately allowed, at which time, Account Holder gives PSN the authorization to automatically debit Account Holder's account for the total of the original transaction plus the $15 chargeback fee for the purpose of charging it back to the Customer. b. ACH - Checking and Savings Account Transactions: 1. Problem transactions: NSF, Invalid Account, Receivers Account Closed, No Account, Stopped Payment, Account Frozen, Customer Does Not Authorize Payment, RDFI Not ACH Member and/or any other Return Reason Codes as labeled in NACHA Processing Guidelines will be resolved in the following manner: a. PSN will notify Account Holder and Customer of said problem; b. PSN will stop payment if funds have not already been deposited or, if directed by Customer, process another transaction for Customer. c. In the event that PSN, within one (1) business day, cannot collect the appropriate information from Customer in order to complete the reprocessing of the Customer's transaction and funds from said Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. hymmt Service Network. k tem InU mOma1 lane. Site Zoe Nafee4 Nn 53104 www.f'elinenlS"CWhtWWk. M Payment Service Network, Inc. Agreement for Service transaction have been deposited into Account Holder's account, PSN will debit Account Holder's account for a total sum of the original deposit for said transaction. 5. The term of this Agreement shall be for a period of three (3) years after the date of this Agreement and shall automatically renew for one year renewal periods unless one of the parties provides the other party with written notice of termination of this Agreement at least sixty (60) days prior to the end of the initial term or any renewal term. Notwithstanding the foregoing, Account Holder may terminate this Agreement upon ninety (90) days prior written notice and payment of $250.00 to PSN as an early termination fee. PSN will process all payments received prior to the date of termination and forward them to Account Holder's account. No Payments will be accepted from Customers after the date of termination. PSN will notify all Customers registered on the Site as to the termination of this Agreement and inform such Customers that future payments are to be made directly to Account Holder. Notwithstanding any termination of this Agreement, for a period of 180 days after such termination, Account Holder acknowledges and agrees that PSN shall have the right to automatically withdraw any amounts from Account Holder's depository account that PSN would otherwise have the right to withdraw during the term of this Agreement, including without limitation, the reversal of any Customer payments deposited by PSN into Account Holder's account for which there are insufficient funds. 6. This Agreement may not be assigned by either party without the other party's prior written consent, except that this Agreement may be assigned by either party at any time to any subsidiaries, affiliates or purchasers of such party upon at least 30 days prior written notice to the other parry; except that if this Agreement is assigned by Account Holder as set forth above, PSN reserves the right to charge the assignee the Setup Fees shown in Schedule B. 7. This Agreement and the Services to be provided by PSN hereunder in no way alters or modifies the obligations contained in the agreements, if any, between Account Holder and Customers. 8. Account Holder represents, warrants and covenants to PSN that PSN is authorized to collect payments from the Customers listed in Schedule A, or as otherwise provided by Account Holder to PSN in electronic format, and all other Customers for which Account Holder provides PSN the required information. Account Holder further represents, warrants and covenants to PSN: (a) Account Holder has the authority to enter into this Agreement and perform its obligations set forth therein; (b) Account Holder will provide all reasonable assistance to PSN and its subcontractors in providing the Services set forth herein; (c) Account Holder and its authorized users will only use the Services for lawful Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. rayeioit SWVb Network tee 21M hterMVMBI lone. Suite 200 Modsm W1 53104 wwwAymonlSereMoNetworkno Payment Service Network, Inc. Agreement for Service purposes and in compliance with the rules and regulations and with PSN's account documentation, policies, specifications, and operating procedures and will not violate any law of any country or the intellectual property rights of any party; (d) Account Holder shall timely provide all required disclosures to its Customers and obtain any required authorizations pursuant to the rules and regulations; (e) Account Holder shall maintain or destroy, as applicable, checks, receipts, and/or payer authorizations in accordance with applicable law and/or retention periods; and (n) Account Holder and its authorized users will not (i) sell, lease, distribute, license or sublicense PSN's Site, technology or Services, (ii) engage in spamming, mailbombing, spoofing or any other fraudulent, illegal or unauthorized use of the Services; (iii) introduce or transmit through the Site, technology or Services, without limitation, via any portion of the Account Holder's computer system that interfaces with the Site, technology or Services, or otherwise, any virus, worm, software lock, drop dead device, trojan-horse routine, trap door, back door, timer, time bomb, clock, counter or other limiting routine, instruction or design or any other codes or instructions that may be used to access, modify, delete, damage, disable or prevent the use of the Site, technology, or services or other computer systems of PSN or its subcontractors; and (iv) should Account Holder receive notice of any claim regarding the Site or Services, Account Holder shall promptly provide PSN with a written notice of such claim. 9. PSN agrees to defend, indemnify, and hold Account Holder harmless from and against any third -party claims and/or Customer claims, including any damages, costs, expenses and attorneys' fees arising out of PSN's failure to deliver or provide the Services set forth in this Agreement; Except that this indemnification shall not apply to: a. Third -party claims not related to the Services, any claims by Customers against Account Holder related to any dispute over the amount owed by such Customer (other then claims relating to PSN fees), or; b. Any third -party claims arising out of or related to acts or written omissions of PSN to the extent such acts or written omissions were done at the direction of the Account Holder or based on written information provided by the Account Holder to PSN. 10. PSN and Account Holder are independent contractors and this Agreement does not establish any relationship of partnership, joint venture, employment, franchise or agency between PSN and Account Holder. Neither PSN nor Account Holder will have the power to bind the other or incur obligations on the other's behalf without the other's prior written consent, except as otherwise expressly provided herein. Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. r Y=d Service Mtwst ha 2M hWmtiwal leas. Suite TOB Madsen. NII 55704 www.la2mwtsatwicel6tWW1L as Payment Service Network, Inc. Agreement for Service 11. PSN represents that it owns and will retain during the term of this Agreement all proprietary rights in and to all development tools, routines, subroutines, applications, software and other materials that PSN may use in connection with implementation and operation of the Site, and has the right to license and otherwise permit Account Holder's and Customers' usage of such Site and other materials in accordance with the terms of the Agreement. This Agreement does not transfer to Account Holder any ownership or proprietary rights in PSN's Site, technology or any work or any part thereof, and all right, title and interest in and to PSN's Site and technology will remain solely with PSN. PSN agrees to indemnify and hold Account Holder harmless from any liabilities or charges, including attorney's fees, arising out of any claim that PSN or Account Holder has infringed the proprietary rights of others in performing the Services under this Agreement or in operating the Site. a. PSN shall notify Account Holder if PSN changes or adds any functionality of the Services as implemented on the Site. Under no circumstance shall PSN offer customers of Account Holder any community features (such as mail, chat, message boards, or the ability to create home pages) from the Site. PSN shall not, in conjunction with the Site or the Services, use any interstitials, pop- up windows, other intermediate steps or any other content which acts as a barrier to the transaction of a customer from Account Holder's Web site to the Site. b. PSN shall be responsible for providing all customer support regarding the Services or the Site and Account Holder may redirect to PSN any associated customer support inquires. c. PSN's privacy policy shall make any disclosures, or obtain any customer consent necessary, to make the disclosures about Customers back to Account Holder required by this Agreement. d. Account Holder hereby grants to PSN a non-exclusive, worldwide, revocable right to use Account Holder's domain names, trademarks and logos reasonably necessary for PSN to perform under this Agreement (collectively, the "Marks"). Account Holder may terminate the foregoing right to use the Marks if, in Account Holder's sole discretion, PSN's use of the Marks is not related to PSN's performance under this Agreement or PSN's use of the Marks tarnishes, blurs, diminishes, or dilutes the quality associated with the Marks or the associated goodwill and such inappropriate use is not cured within thirty (30) days of notice of such inappropriate use. Title to and ownership of the Marks shall remain with Account Holder, and PSN shall have no ownership interest in the Marks. PSN shall not take any action inconsistent with Account Holder's ownership of the Marks, and any benefits Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. Payment EerVIN Network ht 20M htermtimd lane, Suite 200 Marian WI 537K www.PaymeniSerei Atworkcem Payment Service Network, Inc. Agreement for Service accruing from the use of such Marks shall automatically vest in Account Holder. e. Account Holder and PSN acknowledge and agree that any use by PSN of the Marks in violation of this Agreement may cause irreparable harm to Account Holder and that in the event of such use in violation of this Agreement, Account Holder shall be entitled to an injunction and any additional remedy available at law or equity. 12. EXCEPT AS SET FORTH IN PARAGRAPH 11 ABOVE, PSN AND ITS SUBCONTRACTORS MAKE NO REPRESENTATIONS OR WARRANTIES, WHETHER EXPRESS, IMPLIED OR STATUTORY REGARDING OR RELATING TO ANY OF THE SITE, TECHNOLOGY OR SERVICES AND/OR ACCESS TO OR USE OF THE SITE SERVICES OR TECHNOLOGY PROVIDED TO ACCOUNT HOLDER HEREUNDER. PSN AND ITS SUBCONTRACTORS SPECIFICALLY DISCLAIM ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY, AND FITNESS FOR A PARTICULAR PURPOSE. PSN AND ITS SUBCONTRACTORS ALSO DO NOT GUARANTEE THAT ACCOUNT HOLDER'S ACCESS TO THE SITE OR SERVICES PROVIDED UNDER THIS AGREEMENT WILL BE UNINTERRUPTED, ERROR FREE OR SECURE. PSN AND ITS SUBCONTRACTORS DO NOT GUARANTEE THE ACCURACY OF, AND SPECIFICALLY DISCLAIM LIABILITY FOR, INFORMATION OR DATA THAT IS SUPPLIED OR KEY -ENTERED BY ACCOUNT HOLDER OR ITS EMPLOYEES AND AGENTS. PSN AND ITS SUBCONTRACTORS DO NOT WARRANT THE ACCURACY, RELIABILITY, COMPLETENESS OR TIMELINESS OF THE CONTENT OF INTERNET WEBSITES OR OTHER DATA RECEIVED BY ACCOUNT HOLDER OR PAYORS VIA THE INTERNET. NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN, IN NO EVENT WILL PSN'S LIABILITY UNDER THESE SERVICE TERMS FOR ANY DAMAGES OF ANY KIND EXCEED AN AMOUNT EQUAL TO THE FEES PAID BY ACCOUNT HOLDER TO PSN FOR THE SERVICES DURING THE SIX (6) MONTHS PRECEDING THE DATE ON WHICH THE CLAIM FIRST ACCRUED. PSN SHALL NOT BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES, EVEN IF IT HAS BEEN ADVISED OF THE POSSIBILITY OF THESE DAMAGES. 13. PSN agrees that all information of Account Holder and Customers, including without limitation, Customers' names, addresses and account numbers, shall be treated as confidential by PSN, shall not be disclosed to any third party (other than to credit card issuers or PSN's processing bank in the performance of this Agreement) except as required by law. Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. Payaeet Service Netwat ka 2111 btermumet I= Suite 21 1ladan M WU www layMIUM v N%twork.cem Payment Service Network, Inc. Agreement for Service PSN agrees not to exploit or use such information except as expressly permitted by this Agreement, and shall not sell, purchase, provide or exchange credit card account number information without the written consent of the Customer. PSN will destroy any cardholder information that is no longer necessary in a manner that will render the data unreadable. 14. PSN agrees to procure and maintain the following insurance polices and bond in no less that the following minimum amounts (or such other minimum amounts, if higher, as required by law): Errors and Omissions Professional Liability Coverage $1,000,000 Each Claim $1,000,000 In The Aggregate $10,000 Deductible Commercial Umbrella Liability Coverage $2,000,000 Each Occurrence $2,000,000 Aggregate $10,000 Retained Limit Commercial Crime Coverage $250,000 Form A - Blanket Employee Dishonesty $250,000 Form B - Forgery or Alteration $10,000 Form C - Money and Securities $250,000 Business Service Bond $2,500 Deductible Commercial General Liability Coverage $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $100,000 Fire Damage $5,000 Medical Expense Workers Compensation and Employers Liability Coverage $100,000 Accident $500,000 Policy Limit $100,000 Each Employee 15. This Agreement shall be governed by and construed in accordance with the laws of the State of Wisconsin, without regard to its conflict of laws provisions. Any suit hereunder shall be brought exclusively in the federal or state courts of Dane County, Wisconsin and both parties consent to the jurisdiction thereof. Please note that bank interchange rates are subject to change; therefore this quote is valid fur 15 days from date of issue. hymmt Wft Network. laa :sot letenmtimd lana 00 zoo Marion In 537U www.raywMr*afttwrka:m Payment Service Network, Inc. Agreement for Service 16. Account Holder will certify to PSN the identity of any person Account Holder has authorized to act as its agent with respect to the Services. Any such person is authorized to, without limitation, take any action on behalf of Account Holder as it relates to any Services. PSN shall be able to conclusively presume that such agency continues until PSN receives written notice to the contrary. PSN may rely on instructions received from such persons and need not make any inquiries to confirm that the instructions are within the scope of the agency. [Signature Page Follows] Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. Payment service Network roc. 2set titer UMN lane. suite 200 Madsen wl WU www.PayvartSeow M"twericcan Payment Service Network, Inc. Agreement for Service IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. ACCOUNT HOLDER Company: By: (Signature) Name: Title: PAYMENT SERVICE NETWORK, Inc. By: Name: Marll Thiede Title: CFO Payment Service Network, Inc. 2901 International Lane, Suite 101 Madison, WI 53704 608442-5088 Direct 608-442-5116 Fax 877-390-7368 Toll Free 10 Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. Faymnt Service NetwK ka 2W Irt M00d lana, Suite 201 M2d=L wl 53104 www.rwow9Br&fttww L= Payment Service Network, Inc. Agreement for Service SCHEDULE °A" (LIST OF CUSTOMERS) CORPORATE OFFICE INFORMATION CONTACT NAME: ADDRESS: CITY, STATE, ZIP: TELEPHONE: FAX: EMAIL: Total Service Name Account # Number Description Customers Utility Payment This information will be obtained through the integration process with Givic systems. Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. Payamm Service Network. he. 2W hterMd111 l tang Sate 200 MadM WI 53104 www.Pwme GBrvW6twwK= Payment Service Network, Inc. Agreement for Service SCHEDULE "B" FEE SCHEDULE (PER ITEM TRANSACTION FEES COLLECTED FROM ACCOUNT HOLDER) SETUP AND MONTHLY ACCOUNT FEES Setup Types Setup Fees One -Time Setup $99.00 Utilities Basic Web Integration Included Training Included Software Integration Setup Fee Included Monthly Gateway Fee $5.95* Applies if utility does not do Electronic Bill Presentment Bank Bill Pay Monthly Fee $4.95* Applies if utility does not do Electronic Bill Presentment *Electronic Bill Presentment Monthly Fee $49.95 Check -21 Panini Not Applicable Swipe Machine Not Applicable -POST One -Time Download Fee Not Applicable I -POST Monthly Fee Not Applicable 12 Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. PaYuM Svft eatwat ML = atwmftal lana. Salta zoo Naftml M 5vu www.Frfmm Br*fttwwkaaa Payment Service Network, Inc. Agreement for Service PER ITEM TRANSACTION FEES Transaction Types es Per Transaction Item Fees Online $0.50 Checking/Savings Paid by City of Otsego, MN Visa, MC, Discover IVR (24/7 Automated Phone Payments) $0.75 Checking/Savings Paid by City of Otsego, MN Visa, MC, Discover Phone (Live PSN Representative) $1.50 Checking/Savings Paid by City of Otsego, MN Visa, MC, Discover Credit Card/Merchant Fees Interchange Plus Assessments Plus Visa, MasterCard, Discover Merchant Authorization Bank Bill Pay $0.50 Paid by City of Otsego, MN IVR Outbound Campaign $0.60 is applied per call (Optional Solution) for first two minutes Fee charged only if utilized $0.30 is applied per minute thereafter I -Post (Integrated Point of Sale Transactions) Not Applicable Swipe Credit Card Not Applicable NSF Fee - $25.00 Online, IVR & Phone Transactions Paid by Customer NSF Fee - Check2l & VPOST Not Applicable Chargeback Fee $15.00 (Only applied for Disputed Credit Card Paid by City of Otsego, MN items) 13 Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. Payment Mice NetwK ka 21M litwWoM ba Oft 200 IVAdsm In 531U www.Pe)m NetWWk=M Payment Service Network, Inc. Agro nent for Service Account Holder's designated depository account(s) shall mean any and all depository accounts which Account Holder has designated in writing to PSN for PSN to make deposits of payments made by Account Holder Customers. Account Holder may only change designated depository account(s) upon fifteen (15) days prior written notice by completing appropriate PSN forms and faxing or sending such forms to PSN. PSN shall be entitled to and shall collect the Setup Fees, Monthly Fees, Per Item Transaction Fees and any other fees set forth above or referenced in this Agreement (collectively, the "Fees") as set forth below. One Time Setup Fees shall be paid when the Account Holder sets up an account with PSN and Monthly Fees will be paid on the 1 st of each month. All such Setup and Monthly Fees are non-refundable and will be automatically withdrawn by PSN via auto debit from the Account Holder's designated depository account(s) as set up with PSN. Account Holder agrees to pay the Per Item Transaction Fees set forth on this Schedule B on behalf of its Customers and hereby authorizes PSN to collect the Per Item Transaction Fees directly from the Account Holder via auto debit from Account Holder's designated depository account(s) on the 1" of every month during the term of this Agreement based on the total Per Item Transaction Fees generated by Account Holder's Customers during the immediately preceding month. Customer payments will be submitted into Account Holder's designated account or accounts within three (3) banking days of payment except that it may take up to five (5) business days from when payment is submitted due to bank notification times and different deposit frequencies from the credit card processors to PSN. A "banking day" is a day of the week on which a bank or financial institution is open to the public for carrying on all of its banking functions (i.e., Monday through Friday, excluding Saturday, Sunday and legal holidays). PSN acknowledges and agrees that all amounts received from Customers less any Fees owed by Account Holder, will be the property of the Account Holder and PSN will have no right to retain such amounts for any reason, including, without limitation, pursuant to any rules of bankruptcy or insolvency. PSN will function as a repository for the net funds and not as owner of the net funds at any time (other than the Fees owed to PSN). ACCOUNT HOLDER: By: Name: Title: Date: 14 Please note that bank interchange rates are subject to change; therefore this quote is valid for 15 days from date of issue. hyemnt 3xib Netwsrk kc. 2101 htwmUmd I= NO zoo Madsm NII 53104 www.Prfmmt3r*eNatwwk.mm P/ ;. PSN Contact Information Form for Credit Card Processing Pavinent Service Netwm. !nc Business Legal Name: DBA (if different): If Multiple DBA's, please complete DBA Summary page Corporate Structure: _Sole Proprietorship _Partnership —Non-Profit/Tax Exempt (Please select one) _Public Corp. _Private Corp _ LLC _Utility Contact Name Physical Address City, State, Zip_ Business Phone # Business Fax Monthly Cash and Credit Sales Monthly CC Volume (If unknown, 10% of monthly) Average Credit Card Sale State Incorporated Month and Year Started Fed Tax ID Authorized Signer (Please Print) Title of Authorized Signer Driver License # /Expiration Date Date of Birth Social Security # (OPTIONAL) Home Phone Home Address City, State, Zip Trade Reference (Typically the easiest is your bank) 1. Name 2. Address 3. Contact 4. Phone number PLEASE ALSO INCLUDE ❑ A COPY OF DRIVER'S LICENSE ❑ A COPY OF VOIDED CHECK FOR DEPOSIT ACCOUNT ME MasterCard International Incorporated 2200 MasterCard Boulevard O'Fallon, MO 63368-7263 Attention: RPPS Business Implementations Effective immediately, MasterCard is authorized by this letter to initiate ACH debit entries to be issued by the MasterCard Settlement Bank, currently JP Morgan Chase Bank, from time to time against the account noted below. We hereby confirm that all debits associated with such ACH debit entries will be honored and will be final when made, and no entry shall be reversed without written consent of both MasterCard and ourselves. Our signatures below represent that we are authorized to provide these instructions to you and you are authorized to rely on these instructions. We understand that written notice of revocation of this authorization must be sent to MasterCard International Incorporated. ICA Number: -Routing and Transit Number: Account Number: Name of Financial Institution: Address Line #1: Address Line #2: Cit State: ZIP Code: Sincerely, Biller's Organization Biller's Contact Name: Biller's Address #1: Biller's Address #2: Ci State: ZIP Code: Biller's Phone Number: Biller's Signature MasterCard Confidential and Proprietary 07/13/10: ACH Debit Authorization Letter Bank Name: Bank Address: Bank Telephone Number: --11W— AWOL und 1 �w Paryment Service Network, Inc. Bank Fax Number: Please provide us with a rating on the following account(s): Name on Account: Account Number(s): I hereby authorize Payment Service Network to obtain account information from the bank indicated above. Authorized Signature: Printed Name & Title: Date: To be completed by the financial institution For your convenience, a space is provided for entry of the rating information. Please return this form to Payment Service Network, Inc. at the fax number listed below. Thank you for your prompt assistance. Date opened: I Year to Date NSFs: Average Daily Balance: Average Monthly Balance Rating: Mark all that Apply) UQuestionable LJNew Customer In Good Standing LjGood Customer ❑Excellent Customer Additional Comments: (Bank RepresentativeSignature) Payment Service Network, Inc. 2901 International Lane, Suite 100 Madison, WI 53704 866-917-7368 608-442-5116 Fax Bank Stamp "Bank Bill Pay" Information for PSN The below information will be used to consolidate any current Bank Bill Pay transactions into a single central delivery. Account Number variables: Format of the customer account number; please include current format and any older formats which may be used currently Example I-xxx-xxxxxx-xx AKA Name variables: Any name variations a customer might put on a check they are writing to you. I,xample 11a) meat 'service Neoxork, Inc PSN Address Variables: Any address a customer may send their payment to, please include physical address, PO BOX'S, lockbox services, etc. Elmarnple 2901 International I ,ane 2901 International Lane Sulte 100 POBO X 123 tilain St Current Payment Providers: Please include a listing of any provider you are currently receiving electronic bill presentment payments from. Any company you receive notice from that a payment has been made and deposited electronically. ITEM 17_2 2011 FIRE PROTECTION AGREEMENT WITH THE CITY OF OTSEGO This agreement made and entered into by and between the City of Albertville, a municipal corporation of the County of Wright in the State of Minnesota, and the City of Otsego, in the County of Wright in the State of Minnesota. WHEREAS, Otsego desires the services of the fire department of Albertville in case of fires occurring in Otsego, as well as the emergency medical services of Albertville in case of a_ medical emergency, and WHEREAS, Albertville maintains a volunteer fire department with emergency medical response capability, which department is available to provide fire protection and emergency medical response services to properties located in Otsego, and THEREFORE, it is agreed by and between said parties as follows: 1. Albertville, through its fire department, shall provide fire protection and emergency medical response services to those properties in Otsego. Such fire protection and emergency medical response services shall be provided from January 1 through December 31, 2011. 2. Otsego shall agree to pay Albertville $112,943.36 ("Fire Service Fee") in exchange for the provision of fire protection and emergency medical response services as described above. Payment due for the year 2011 shall be made in four installments of $28,235.84 on or before April 1, 2011, $28,235.84 on or before July 1, 2011, $28,235.84 on or before October 1, 2011, and $28,235.84 on or before December 31, 2011. The Fire Service Fee is subject to change based on the Fire District Tax Capacity Values which are not available from Wright County until July of each year. The final Fire Service Fee shall be calculated by multiplying the adjusted fire department budget of $363,185.40 (consisting of the fire department budget less state fire aids received) times the value of the 2011 Tax Capacity within the Fire District that is located in Otsego divided by the total 2011 Tax Capacity of the entire Fire District. Albertville shall issue a final bill to Otsego within 60 days of the release of the 2011 Tax Capacity information for the Fire District from the Wright County Auditor's Office. 3. Albertville's obligation to provide fire protection service and emergency medical response shall be subject to the following: a. If road and weather conditions at the time of the call are such that the fire/medical run cannot be made with reasonable safety to men and equipment, in the opinion of the Fire Chief or his Deputy in charge, no obligation arises under this agreement on the part of the City of Albertville to answer such call. b. In the event that a sufficient amount of the fire fighting/medical equipment and the number of volunteer firemen, or both, are committed at the time of the fire call, in sole judgment of the Fire Chief or his Deputy, to fighting pre-existing fires or attending pre- MAPublic DataTire DepartmentVire contractsTire Service Contractl l - Otsego.doc existing medical emergencies, so as to render the available equipment and manpower inadequate to answer a fire or medical call from Otsego, no obligation shall arise under this agreement to answer such call, and no person or party shall have recourse against the City of Albertville for refusal to answer such call. c. In the event a fire call by Otsego is answered by Albertville, but before the fire in question is extinguished, the fire fighting equipment or volunteer firemen, or both, are needed to fight a fire in Albertville or protect property in Albertville from a fire, the Chief or his Deputy without liability therefore to any person or to Otsego under this agreement, may in their judgement recall the fire equipment and firemen to Albertville for the purpose of fighting the fire in Albertville. The judgement of the Fire Chief or his Deputy shall be final and no person or party shall have recourse against the City of Albertville for any damages or losses resulting from such action or decision. d. The parties acknowledge that Albertville has entered into mutual aid contracts with other fire departments in other municipalities, and that a fire call under any such contract preceding a call in Otsego could be a valid and reasonable basis for the decision of the Fire Chief or his Deputy in refusing to answer a fire call in Otsego. 4. This agreement shall automatically renew each January it, unless either party notifies the other party of its intent to terminate this Agreement as set forth below. Such notification must be received in writing by July 1St in order to terminate this contract on the following December 31St. The Fire Service Fee for each renewal shall be calculated using the formula set out in paragraph 1 above, except that the adjusted fire department budget and the tax capacities shall be those for the renewal year. 5. Because the City of Albertville has heretofore entered into mutual assistance fire fighting agreements with other municipalities possessing fire fighting equipment and firemen, which equipment and firemen could be called by the Chief or his Deputy to a fire or other emergency in Otsego, the City of Otsego agrees to pay such additional cost as may be incurred thereby if in the sole judgement of the Chief or his Deputy, such additional fire fighting equipment/emergency response equipment and firemen are needed to respond to an emergency in Otsego and are in fact called to such emergency by the Chief or his Deputy. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals this day of 92010. TY OF ALBERTVILLE By: Y'1 Ron Klecker, Mayor ATTEST: 1 BridgeOMIler City Clerk CITY OF OTSEGO By: Jessica Stockamp, Mayor Michael Robertson City Administrator MAPublic DataTire DepartmentViire contractsTire Service Contractl l - Otsego.doc 2 Albertville Fire District Pay 2011 Tax Data 06/16/2010 Legend = Albertville—FD Albertville FD PIN MUN .. 101 - 114 2011 101 118 2812 213 Year MUN # Municipality # Parcels Tax Capacity 2011 101 Albertville 2812 7586312 2011 114 St. Michael 329 680320 2011 118 Otsego 2613 3423978 2011 213 Monticello Twp 9 9578 COUNCIL ITEM SCHARBER & SONS CITY COUNCIL MEETING JANUARY 24, 2011 TO: Tami Loff ITEM 77-3 Attached is the Scharber & Sons claims list for the City Council. For more details, please refer to the check detail registers. Claims Register 01-19-2011 $ Check # 49739 GRAND TOTAL $ 5,231.53 If you have any questions or if you would like to review this list further, please let me know. Sue Frisch Bookkeeper CITY OF OTSEGO 01/19/11 3:12 PM Page 1 *Check Summary Register@ JANUARY 2011 Name Check Date Check Amt 10100 BANK OF ELK RIVER Paid Chk# 049739 SCHARBER & SONS 1/19/2011 $5,231.53_ COZY CAB W/HEATER Total Checks $5,231.53 FILTER: None CITY OF OTSEGO Check Detail Register - AP CHECK Check # Original Act Date Amount Comments CHECK # 049739 SCHARBER & SONS 049739 E 206-43100-501 Equipment 1/19/2011 $5,231.53 COZY CAB W/HEATER $5,231.53 FILTER: ( (( ([Period] in(1) and [Act Year] ='2011')) and [Tran Nbr] in(21,22,23,25) ) ) and ((([CHECK #]="049739"))) 01/19/11 3:17 PM Page 1 ITEM 13_1 Memo To: City Council From: Gary Groen Date: January 20, 2011 Re: Cash and Investment Quarterly Review Background The annual audit has included an audit finding regarding the City's limited segregation of duties as it pertains to the investment transaction cycle. Specifically, the cause of the limited segregation of duties finding is that the finance director performs almost all tasks related to the City's investment transactions and reconciliation of the cash and investment balances with the general ledger each month. The audit report has noted this issue in the annual audit report since 2007. The audit recommendation suggested that the administrative subcommittee review the options that are available to improve the segregation of duties in this area. The administrative subcommittee has reviewed the options available to improve the internal control structure in the cash and investment transaction area and recommended the City contract for the services of an outside certified public accountant to review the investment transactions during the year and the reconciliation of the cash and investment balances with the general ledger. The city administrator and finance director met with representatives of Kern, DeWenter, Viere, Ltd. and HLB Tautges, Redpath, Ltd., both are Certified Public Accounting firms with extensive governmental accounting backgrounds. Based on the discussions with the two firms, it was determined that a schedule of agreed upon procedures was the option that best satisfied the internal control concerns raised annually during the audit and that this work will be completed on an quarterly basis. 0 Page 1 Cash and Investment Quarterly Review Page Two Recommendation Attached with this memo is a written proposal from Kern, DeWenter, Viere, Ltd. that details the agreed upon procedures and a fee estimate for this work. HLB Tautges, Redpath, Ltd. is also expected to respond before the Council meeting on Monday. Based on the information in the proposal, I feel this will offset the concerns raised annually during the audit. I have also discussed this with the audit firm and they agree. The accounting and auditing budget for 2011 within the finance department is sufficient to pay for these services. I recommend approval of the agreed upon procedures proposal of Kern, DeWenter, Viere, Ltd. 0 Page 2 IDV January 17, 2011 Mayor and City Council City of Otsego 8899 Nashua Ave NE Otsego, MN 55330 We are pleased to confirm our understanding of the nature and limitations of the services we are to provide for the City of Otsego, Minnesota. We will apply the agreed-upon procedures which the City of Otsego has specified, listed in the attached schedule, to review specific investment and accounting transactions of the City of Otsego on a quarterly basis beginning with the fourth quarter of 2010. This engagement is solely to assist the City of Otsego in reviewing specific investment and accounting transactions. Our engagement to apply agreed-upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in the report. Consequently, we make no representation regarding the sufficiency of the procedures described in the attached schedule either for the purpose for which this report has been requested or for any other purpose. If, for any reason, we are unable to complete the procedures, we will describe any restrictions on the performance of the procedures in our report, or will not issue a report as a result of this engagement. Because the agreed-upon procedures listed in the attached schedule do not constitute an examination, we will not express an opinion on the review of specific investment and accounting transactions. In addition, we have no obligation to perform any procedures beyond those listed in the attached schedule. We will submit a report listing the procedures performed and our findings. This report is intended solely for the use of the City Council, its Administrative Subcommittee, or designated City personnel and should not be used by anyone other than these specified parties. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you. You are responsible for the presentation of the review of specific investment and accounting transactions. You are also responsible for making all management decisions and performing all management functions; for designating an individual with suitable skill, knowledge, and/or experience to oversee the review of specific investment and accounting transactions we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Matthew Mayer is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. We plan to begin our procedures for the fourth quarter of 2010 on approximately February 1, 2011. Expert advice. When you need it' Twin Cities st. Cloud 3800 American Boulevard W. 220 Park Avenue S. Certified Public Acrounhuns Suite 1000 CO. Box 1304 Wealth Management Bloomington, Minnesota St. Cloud, Minnesota Payroll Sendco; 55431 56302 Business Valuations Phone: 952.563.6800 Phone: 320.251.7010 "technology Services Pax: 952.563.6801 Pax: 320.251.1784 wwwJcdv corn 877912.7696 Technology Help Desi: 866.400.6426 We estimate that our fees for these services will range from $550 to $750 per quarter. The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination even if we have not completed our report. You will be obligated to compensate us for all time expended through the date of termination. We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for additional procedures arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this letter. If additional specified parties of the report are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. Sincerely, Matthew Mayer, CPA Kern, DeWenter, Viere, Ltd. RESPONSE: This letter correctly sets forth the understanding of the City of Otsego. By: Title: Date: By: Title: Date: E Schedule of Agreed-upon Procedures 1. Kern, DeWenter, Viere, Ltd. (KDV) personnel, working with the assistance of City personnel, and using the City's investment records, will review and document the following specific investment and accounting transactions on a quarterly basis beginning with the fourth quarter of 2010: a. Review and comparison of the City's quarterly investment transactions as detailed on City investment/broker statements to the City's investment summary spreadsheet b. Review and comparison of the City's monthly cash and investments reconciliations to the City's general ledger c. Review of the City's compliance with its internal investment policy 2. Documentation supporting the transactions described above will be located with the assistance of City personnel and vouched by KDV. This documentation would include but not be limited to investment/broker statements, bank statements, investment summary spreadsheets, cash and investments reconciliations, and general ledger reports. 3. From the information provided, a quarterly report will be created by KDV personnel and delivered to the City, showing the results of the procedures enumerated above. At the request of the City, presentation of an individual quarterly report may be provided by KDV personnel at a City Council or Administrative Subcommittee meeting. 3