ITEM 3.6B Soccer fields irrigation system0
Otkzo
MINNESOTA
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Parks and Recreation
City Engineer Wagner
August 25,2014
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
City Administrator Johnson
3.6 b
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff Recommends approval of payment in the amount of $4,009.25 for the Otsego Soccer Fields —
Well Room Modifications and Irrigation System to Great Northern Landscapes, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
The irrigation system installed will provide the Otsego Soccer Fields with approximately 1" of water per
week over the entire athletic turf area. The irrigation system was designed by Central Turf & Irrigations
Supply. The system design required a booster pump to be installed next to the irrigation pond, pipe to
be placed throughout the athletic fields, and between the fields and the booster pump (supplied by City
but installed by Great Northern Landscaping, Inc) and various irrigation control and electrical
modifications and sensors to the public works well room to use the existing well as a water supply.
The irrigation system has been completed and been operating as designed. As constructed drawings
have been received and approved. Lien waivers and MN IC134 tax form have been received therefore
the 5% retainage can be released.
Our cost estimate from the Soccer Field Comprehensive Project Cost memo dated March 14, 2013 was
$102,500.00 for the irrigation system, booster station, and VFD and Control items. The entire project
will is within budget.
SUPPORTING DOCUMENTS: X ATTACHED ❑ NONE
Final Payment - Estimate No. 3
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve payment to Great Northern Landscapes, Inc. in the amount of $4,009.25 for the
Otsego Soccer Fields —Well Room Modifications and Irrigation System.
BUDGET INFORMATION
FUNDING: BUDGETED: X YES
208 Community Facilities Funds
TRSA ❑ NO
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
r.nmmFNTA•
FINAL PAYMENT
Payment #3
CITY OF OTSEGO
Otsego Soccer Fields - Well Room Modification and Irrigation System
August 11, 2014
Honorable Mayor & City Council
City of Otsego
13400 90th Street NE
Otsego, MN 55330
RE: Otsego Soccer Fields - Well Room Modifications and Irrigation System
Contractor: Great Northern Landscapes, Inc.
Contract Amount: $79,985
Award Date: July 8, 2013
Completion Date: August 9, 2013
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by Great Northern Landscapes, Inc.
ITEM
NO.
I ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE CONTRACT AMOUNT I
USED TO
DATE
USED TO
DATE
EXTENSION
1
Well Room Modifications
1
LS
$2,850.00 $ 2,850.00
1
$
2,850.00
2
Booster Pump Installation
1
LS
$2,650.00 $ 2,650.00
1
$
2,650.00
3
Soccer Field Imi ation System
1
LS
$68,005.00 $ 68,005.00
1.0
$
68,005.00
4
As -Built Plans
1
LS
$0.00 $
0
$
-
Total Bid Schedule "A" $ 73,505.00 $ 73,505.00
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT UNIT
PRICE
CONTRACT AMOUNT I
USED TO
DATE
EXTENSION
1
Lump Sum —Additional Electrical Work
1
LS
$
5,530.00
$ 5,530.00
1
$ 5,530.00
2
Install minimum 80"x80"x6" Concrete Pad
1
LS
$
650.00
$ 650.00
1
$ 650.00
3
Furnish and Install Casting for Wet Well
1
LS
$
300.00
$ 300.00
1
$ 300.00
Total Change Order No. 1
Bid Schedule "A"
Change Order No. 1
TOTAL
Total Work Completed to Date
LESS No RETAINAGE:
LESS PAY ESTIMATATE #1
LESS PAY ESTIMATATE #2
WE RECOMMEND PAYMENT OF:
$ 6,480.00
$ 73,505.00
$ 6,480.00
$ 6,480.00
$ 73,505.00
$ 6,480.00
$ 79,985.00
$ 79,985.00
$ 69,525.28
$ 6,450.47
$ 4,009.25
Priot to final payment, please verify the amount of previous payments, and the receipt of the following items prior to making payment.
1. Certificate of claims payment (lien waiver),
2. Affidavit of payment of States taxes (MN State TAX Form IC 134),
Cr\Users\Tami\AppData\LocalXMicrosoft\Windows\Temporary Internet Files\Cot t. Outlook\L723WOXW\
ot720 PE IRRIGATION - Final Payment
FINAL PAYMENT
Payment #3
CITY OF OTSEGO
Otsego Soccer Fields - Well Room Modification and Irrigation System
APPROVALS:
CONTRACTOR: GREAT NORTHERN LANDSCAPING, INC.
Certification by Contractor: I certify that all items and amounts are correct for the work completed to date.
Signed:
Title
ENGINEER: HAKANSON ANDERSON
Certification by Engineer: We recommend payment for work and quantities as shown.
Signed:
Title:
OWNER: CITY OF OTSEGO
Sig
Date
C:\Users\Tami\AppData\Local\Microsoft\Windows\Temporary Internet Files\Cotent.Outlook\L723W0XW\
ot720 PE IRRIGATION - Final Payment Pr - 2