3.16 2024 Street Maintenance Project - Approve Plans and Specifications and Order Advertisement for Bids
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner January 8, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.16 – 2024 Street
Maintenance Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve the Plans and Specifications and Order Advertisement for Bids for the
2024 Street Maintenance Project.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
In November 2023, the City Council authorized preparation of plans and specifications for the 2024 Street Maintenance
Project (SMP), which have now been completed. The SMP includes micro-surfacing, fog sealing, and striping of various
streets throughout the City according to the current street maintenance schedule and Capital Improvement Plan (CIP).
The project is not scheduled to start until after July 15, 2024, to allow City staff to perform necessary patching as well as
have all crack filling completed.
The Pavement Management Program which is part of the CIP for the City included funding for estimated project costs in
the amount of $559,421. Now that plans and specifications have been completed, the Engineer Estimated Costs for the
project are $536,892.13.
SUPPORTING DOCUMENTS ATTACHED:
• Maps – Street Maintenance Project
• Engineer Estimate
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve the Plans and Specifications and Order Advertisement for Bids for the 2024 Street Maintenance
Project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 - Pavement Management
Yes
DRAINAGE& UTILITYEASEMENT D R A I N A G E U T I L I T YE A S E M E N T DRAINAGE& UTILITYEASEMENTAND
1
1
232111
ENGINEERS ESTIMATE
CITY OF OTSEGO
2024 STREET MAINTENANCE PROJECT
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
1 MOBILIZTION 1 LS 16,000.00$ 16,000.00$
2 TRAFFIC CONTROL 1 LS 13,850.00$ 13,850.00$
3 BITUMINOUS MATERIAL FOR MICRO-SURFACING 38,900 GAL 4.05$ 157,545.00$
4 MICRO-SURFACING SCRATCH COURSE 627 TON 179.15$ 112,327.05$
5 MICRO-SURFACING SURFACE COURSE 627 TON 179.15$ 112,327.05$
412,049.10$
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
1 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)7,688 GAL 5.25$ 40,362.00$
2 4" DOUBLE SOLID LINE YELLOW - PAINT 50,679 LF 0.26$ 13,176.54$
3 4" BROKEN YELLOW - PAINT 0 LF 0.13$ -$
4 4" SOLID LINE YELLOW - PAINT 1,212 LF 0.13$ 157.56$
5 4" SOLID LINE WHITE - PAINT 51,381 LF 0.13$ 6,679.53$
6 4" BROKEN LINE WHITE - PAINT 834 LF 0.13$ 108.42$
7 12" SOLID LINE WHITE - PAINT 542 LF 3.15$ 1,707.30$
8 24" SOLID LINE WHITE - PAINT 1,667 LF 3.45$ 5,751.15$
9 24" SOLID LINE YELLOW - PAINT 69 LF 3.45$ 238.05$
10 PAVEMENT MESSAGE (ARROW) - PAINT 59 EACH 52.50$ 3,097.50$
11 PAVEMENT MESSAGE - PAINT 4 EACH 68.25$ 273.00$
12 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 2,038 SF 2.20$ 4,483.60$
76,034.65$
$412,049.10
$76,034.65
$488,083.75
$48,808.38
$536,892.13
10%
PROJECT TOTAL
CONSTRUCTION TOTAL
Bid Schedule "A" MICRO-SURFACING
Total Bid Schedule 'A'
Bid Schedule "B" FOG SEALING AND STRIPING
Total Bid Schedule 'B'
Bid Schedule "A" Fog and Seal Coat
Bid Schedule "B" Striping