3.7 2024 Street Maintenance Project Accepting Bids and Awarding Contract
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner February 12, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.7 – 2024 Street Maintenance
Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council adopt a resolution accepting bids and awarding a contract.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
Yes No
BACKGROUND/JUSTIFICATION:
In January 2024, the City Council authorized the bid process for the 2024 Street Maintenance Project. Bids were
opened on February 7, 2024. A total of two bids were received as shown on the attached Bid Tabulation.
The Pavement Management Program which is part of the CIP for the City included funding for estimated project costs in
the amount of $559,421. When plans and specifications were completed, the Engineer Estimated Costs for the project
were $536,892.13. As bid, the current Estimated Costs for the project total $457,817.99.
Asphalt Surface Technologies Corp. of St. Cloud, Minnesota is the apparent responsible low bidder. City staff recommend
awarding the contract to the low bidder, Asphalt Surface Technologies Corp. who have completed projects within the
City in the past with the work completed to specifications and in a timely manner.
SUPPORTING DOCUMENTS ATTACHED:
• Engineer’s Estimate
• Bid Tabulation
• Resolution 2024-17
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to adopt Resolution 2024-17 Accepting Bids and Awarding Contract to Asphalt Surface Technologies Corp., of St.
Cloud, Minnesota for the 2024 Street Maintenance Project, City Project No. 24-01 in the amount of $416,198.17.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 201 - Pavement Management
Yes
ENGINEERS ESTIMATE
CITY OF OTSEGO
2024 STREET MAINTENANCE PROJECT
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
1 MOBILIZTION 1 LS 16,000.00$ 16,000.00$
2 TRAFFIC CONTROL 1 LS 13,850.00$ 13,850.00$
3 BITUMINOUS MATERIAL FOR MICRO-SURFACING 38,900 GAL 4.05$ 157,545.00$
4 MICRO-SURFACING SCRATCH COURSE 627 TON 179.15$ 112,327.05$
5 MICRO-SURFACING SURFACE COURSE 627 TON 179.15$ 112,327.05$
412,049.10$
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
1 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)7,688 GAL 5.25$ 40,362.00$
2 4" DOUBLE SOLID LINE YELLOW - PAINT 50,679 LF 0.26$ 13,176.54$
3 4" BROKEN YELLOW - PAINT 0 LF 0.13$ -$
4 4" SOLID LINE YELLOW - PAINT 1,212 LF 0.13$ 157.56$
5 4" SOLID LINE WHITE - PAINT 51,381 LF 0.13$ 6,679.53$
6 4" BROKEN LINE WHITE - PAINT 834 LF 0.13$ 108.42$
7 12" SOLID LINE WHITE - PAINT 542 LF 3.15$ 1,707.30$
8 24" SOLID LINE WHITE - PAINT 1,667 LF 3.45$ 5,751.15$
9 24" SOLID LINE YELLOW - PAINT 69 LF 3.45$ 238.05$
10 PAVEMENT MESSAGE (ARROW) - PAINT 59 EACH 52.50$ 3,097.50$
11 PAVEMENT MESSAGE - PAINT 4 EACH 68.25$ 273.00$
12 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT 2,038 SF 2.20$ 4,483.60$
76,034.65$
$412,049.10
$76,034.65
$488,083.75
$48,808.38
$536,892.13
10%
PROJECT TOTAL
CONSTRUCTION TOTAL
Bid Schedule "A" MICRO-SURFACING
Total Bid Schedule 'A'
Bid Schedule "B" FOG SEALING AND STRIPING
Total Bid Schedule 'B'
Bid Schedule "A" Fog and Seal Coat
Bid Schedule "B" Striping
BID TABULATION
CITY OF OTSEGO
2024 OTSEGO STREET MAINTENANCE PROJECT
Bids were opened at 2:00 PM, February 7, 2024.
There were two bids received, as shown herein.
Bid Schedule "A" Micro-Surfacing
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
1 2354.506 BITUMINOUS MATERIAL FOR MICRO-SURFACING GAL 38900 3.60$ 140,040.00$ 6.23$ 242,347.00$
2 2354.509 MICRO-SURFACING SCRATCH COURSE TON 627 153.00$ 95,931.00$ 158.24$ 99,216.48$
3 2354.509 MICRO-SURFACING SURFACE COURSE TON 627 153.00$ 95,931.00$ 158.24$ 99,216.48$
4 2563.601 TRAFFIC CONTROL LS 1 12,000.00$ 12,000.00$ 6,000.00$ 6,000.00$
Total Bid Schedule "A"$343,902.00 $446,779.96
Bid Schedule "B" Fog Sealing
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
5 2355.506 BITUMINOUS MATERIAL FOR FOG SEAL - CSS-1H (DILUTED)GAL 7688 3.20$ 24,601.60$ 4.50$ 34,596.00$
6 2563.601 TRAFFIC CONTROL LS 1 8,000.00$ 8,000.00$ 5,000.00$ 5,000.00$
Total Bid Schedule "B"$32,601.60 $39,596.00
Bid Schedule "C" Striping
ITEM
NO.
Mn/DOT
SPEC. NO.ITEM DESCRIPTION UNIT
ESTIMATED
QUANTITY UNIT PRICE EXTENSION UNIT PRICE EXTENSION
7 2582.503 4" DOUBLE SOLID LINE YELLOW - PAINT LF 50679 0.29$ 14,696.91$ 0.28$ 14,190.12$
8 2582.503 4" SOLID LINE YELLOW - PAINT LF 1212 0.15$ 181.80$ 0.14$ 169.68$
9 2582.503 4" SOLID LINE WHITE - PAINT LF 51381 0.15$ 7,707.15$ 0.14$ 7,193.34$
10 2582.503 4" BROKEN LINE WHITE - PAINT LF 834 0.15$ 125.10$ 0.14$ 116.76$
11 2582.503 12" SOLID LINE WHITE - PAINT LF 542 3.36$ 1,821.12$ 3.20$ 1,734.40$
12 2582.503 24" SOLID LINE WHITE - PAINT LF 1667 3.68$ 6,134.56$ 3.50$ 5,834.50$
13 2582.503 24" SOLID LINE YELLOW - PAINT LF 69 3.68$ 253.92$ 3.50$ 241.50$
14 2582.518 PAVEMENT MESSAGE (ARROW) - PAINT EACH 59 57.75$ 3,407.25$ 55.00$ 3,245.00$
15 2583.518 PAVEMENT MESSAGE - PAINT EACH 4 57.75$ 231.00$ 55.00$ 220.00$
16 2582.518 CROSSWALK MARKING (3'X6' BLOCKS) - PAINT SF 2038 2.52$ 5,135.76$ 2.40$ 4,891.20$
Total Bid Schedule "C"$39,694.57 $37,836.50
Total Bid Schedule "A" + "B" + "C"$416,198.17 $524,212.46
Fahrner Asphalt Sealers, LLCAsphalt Surface Technologies
Corp.
1
CITY OF OTSEGO
COUNTY OF WRIGHT
STATE OF MINNESOTA
RESOLUTION NO: 2024-17
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT
FOR THE 2024 STREET MAINTENANCE PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of 2024 Street Maintenance Project, City Project No.
24-01, bids were received, opened on February 7, 2024, and tabulated according to law, and the following bids were received
complying with the advertisement; and
Contractor Total Base Bid
Asphalt Surface Technologies Corp. $416,198.17
Fahrner Asphalt Sealers, LLC $524,212.46
WHEREAS, it appears that Asphalt Surface Technologies Corp. of St. Cloud, Minnesota is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OTSEGO, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and directed to enter a contract with Asphalt Surface Technologies
Corp. of St. Cloud, Minnesota in the name of the City of Otsego for the 2024 Street Maintenance Project, City Project
No. 24-01, according to the plans and specifications therefore approved by the City Council and on file in the office of
the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the bid bond made with their bids,
except that the bid bond of the successful bidder and the next lowest bidder shall be retained until a contract has
been signed.
2
ADOPTED by the Otsego City Council this 12th day of Febraury, 2024.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk