2024.01.22 City Council MinutesOTSEGO CITY COUNCIL MEETING
MONDAY, JANUARY 22, 2024
7:00 PM
OTSEGO PRAIRIE CENTER
Call to Order:
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp and Councilmembers: Brittany Moores, Tina Goede, Jeff Dahl, and
Ryan Dunlap. City Staff: City Administrator/Finance Director Adam Flaherty, Assistant City
Administrator/Human Resources Sabrina Hille, Assistant City Engineer Matt Kind, City Planner
Daniel Licht, City Attorney Dave Kendall, and City Clerk Audra Etzel.
Pledge of Allegiance:
Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:01 PM. No one from the public spoke.
Mayor Stockamp closed the Open Forum at 7:01 PM.
2. Consider Agenda Approval:
Assistant City Administrator Hille noted that updated materials for Items 3.4 and 3.5 were
distributed to the Council.
CM Dahl has invited State Representatives to the Local Board of Appeal and Equalization.
CM Dunlap requested to move items 3.4 and 3.5 from the consent agenda to Item 6.2 for
further discussion.
CM Dunlap motioned to approve the agenda as amended, seconded by CM Goede. All in
favor. Motion carried 5-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. January 8. 2024 Meeting.
IMMMPA
Pes't'en, Moved to Item 6.2 for further discussion.
'Deseriptien a.Rd.. • Reereat I On •
PeSWAA, Moved to Item 6.2 for further discussion,
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING JANUARY 22, 2024
3.6 Approve the Purchase of a Fleet Vehicle — Compact SUV,
3.7 Adopt Resolution 2024-11A Accepting Public Improvements — GCC of America.
3.8 Adopt Resolution 2024-12 Accepting Public Improvements — Parkview Retail 2nd
Addition.
3.9 Schedule a Special MeetlnM on April 23. 2024. at 6:00 PM —Local Board %J Appeal and
Equalization.
3.10 Adopt Resolution 2024-13 Approving and Pledging Funds — Safe Routes to School Trail
Project.
3.11 Adopt Resolution 2024-14 Approving and Pledging Funds — Active Transportation Trail
Project.
3.12
Approve
Pay
Application
#3
(Final)
for the 2023 Street Maintenance Project.
3.13
Approve
Pay
Application
#3
for the
East-West Watermain Connection Proiect.
3.14
Approve
Pav
Application
#2
for the
Well #11 Proiect.
3.15 Approve Pay Application 445 (Final) for the Pumphouse No. 4 Project.
3.16 Approve Plans and Specifications and Order Advertisement for Bids — 2024 Mill &
Overlay Proiect.
3.17 Adopt Resolution 2024-15 ADDointinR Election Judges for the 2024 Elections.
3.18 Approve an Agreement for Professional Services —South Central Water Treatment Plant.
CM Dunlap motioned to approve the consent agenda as amended, seconded by CM Dahl.
All in favor. Motion carried 5-0.
4. Planning:
4.1 Coborn's Expansion:
A. Presentation by City Planner.
B. Consider a Conditional Use Permit Amendment and Site and Building Plans.
City Planner Licht reviewed the staff report and presentation.
Chris Brown representative from Coborn's has concerns regarding the delivery stipulations and
request this be reconsidered.
Mayor Stockamp is concerned about the neighbor to the west and asked about the vehicles
idling. Mr. Brown said the trucks are efficient and idle for a very limited time.
CM Moores asked the City Planner if the property to the west was rezoned, could the
restriction for deliveries be amended? City Planner Licht said if the zoning changes an
amendment could be considered by Coborn's at that time.
CM Moores asked about the pharmacy closing at the Otsego location. Mr. Brown said the
business for the pharmacy was too low, so they made the decision to close.
CM Dahl asked if the fence is sufficient? City Planner Licht said there was a delay, but the
required fence has been installed and meets the requirements.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING JANUARY 22, 2024
CM Dunlap asked if any other businesses have delivery restrictions? City Planner Licht said this
property is unique with commercial being so close to a residential property. Mr. Brown said
they have one other location that has delivery restrictions due to residential housing. CM
Dunlap asked if the condition could be added at a later date. City Planner Licht said this is the
time to add conditions. CM Goede has a hard time adding the delivery restrictions, she would
ilable
like customers to have products avawhen the store opens.
Mr. Brown said they did not realize the delivery restriction was part of the condition and they
will need time to recalculate their deliveries. Mr. Brown said there are typically five trucks that
deliver between lam to 5am.
Tom Bruce representative from Rice Companies attended the Planning Commission. Mr. Bruce
said the drivers are Coborn's employee's that are delivering, not vendors.
Mayor Stocl<amp said she has watched a few recent deliveries and noticed drivers parking
behind Coborn's; the fire lane will help with parking.
CM Dunlap recommends no delivery restrictions with the addition of the fire lane. The City
Council concurred with removing the delivery restrictions listed in the finding of fact and
decision. City Planner Licht noted this is a unique situation and the residential property to the
west is guided to be commercial.
CM Dahl motioned to approve a Conditional Use Permit amendment and site and building
plans for Lot 1, Block 1 Parkview Retail subject to the conditions as stated in the Findings of
Fact and Decision as amended to remove #12, seconded by CM Goede. All in favor. Motion
carried 5-0.
4.2 Wright -Hennepin Cooperative Electric Substation:
A. Presentation by City Planner.
B. Consider Ordinance 2024-02 Amending the Zoning Map.
C. Consider Approval of a Preliminary & Final Plat and Conditional Use Permit.
D. Consider Resolution 2024-16 Approving an Encroachment Agreement.
City Planner Licht reviewed the staff report and presentation.
Martha West, Wright -Hennepin Cooperative Electric representative said this expansion is to
prepare for the growth within the community and they are looking to continue their
partnership. Ms. West showed an example from Maple Grove of how the substation blended
into the community. Once completed the substation will be on less than an acre of land.
CM Dunlap asked if the power lines will come from the south? Ms. West confirmed they will
come from the south.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
JANUARY 22, 2024
Mayor Stockamp was at the Planning Commission meeting and asked what drives the
substation to be installed? Ms. West said reliability and load, an example was the recent cold.
The demand drives the reliability and load to the grid to provide power during high demand; it
is important to share the demand. City Planner Licht noted the development also drives the
need.
CM Moores said she recently researched in regards to radiation. Ms. West said a substation
does not provide any more radiation than your cell phone, this is the safest generation of
substations.
Mayor Stockamp asked about screening having seen the Maple Grove site. City Planner Licht
said there are some storm waters along the right-of-way and guide wires that limited some of
the landscaping; priority for landscaping will be to the east and south.
Mayor Stoclamp asked if security would be installed due to the long driveway. Ms. West said
the site will be monitored 24 hours a day. Curt Cordt Engineering Director with Wright
Hennepin said they will be adding a gate as part of the security for the site, until Maciver is
expanded. City Planner Licht said the Kolles family had concerns with access, the
encroachment agreement will help address those issues. CM Dunlap asked about the expansion
of Maciver. City Planner Licht explained the expansion will eventually be the road in question.
CM Dahl motioned to adopt Ordinance 2024-02 amending the Zoning Map; approve a
preliminary and final plat and Conditional Use Permit for Maciver Substation subject to the
conditions as stated on the Findings of Fact and Decision as presented; and adopt Resolution
M2446 approving an encroachment agreement, seconded by CM Goede. All in favor.
Motion carried 5-0.
5. City Council Reports and Updates:
A. Heritage Preservation Commission Liaison CM Moores said the Commission did
not meet in January. They are still working on names for the Ashwood Park.
B. Parks and Recreation Commission Liaison CM Moores said the Commission did
not meet in January.
Planning Commission Liaison Mayor Stockama said the Commission
recommended of Coborn's and Wright -Hennepin Cooperative Electric Sub
approvalstation,
approved tonight.
D. Public Safety Commission Liaison CM Goede said the Commission did not meet in
January.
6. Staff Reports and Updates:
6.1 Consider Scheduling a Special City Council Meeting on February 12, 2024.
City Administrator/Finance Director Flaherty is looking to schedule a special meeting to discuss
elected official training updates.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
JANLIAR Y 2212024
Mayor Stockamp motioned to schedule a Special City Council meeting for February 12, 2024
at 5:30 PM, seconded by CM Moores. All in favor. Motion carried 5-0.
6.2 Approve a Job Description and Authorize Recruitment — Communications Specialist
Position. Moved from Item 3.4 to Item 6.2 for further discussion
Approve a Job Description and Authorize Recruitment — Recreation Programmer
Position. Moved from Item 3.5 to Item 6.2 for further discussion.
CM Dunlap noted during the budget meetings he was not in favor of hiring and recommends a
hiring freeze due to the economy. Mayor Stockamp disagrees and believes Communications
Specialist is needed to help get information out to the community. CM Dunlap stated he did
not agree with the hires when the budget was approved. Mayor Stockamp said CM Dunlap
voted to approve the budget.
Mayor Stockamp said the Parl< and Recreation department has laid out the growth for the
department to include more staff to facilitate programs.
Assistant City Administrator/Human Resources Hille noted it has been hard keeping part-time
staff for the Parks and Recreation Department, hiring a full-time position would help eliminate
the turnover in staff.
CM Dahl agrees with hiring for the positions.
CM Goede said the full-time for Parl<s and Recreation department is needed with the growth
within the community and the part time communications staff is needed. CM Moores said the
Parks and Recreation Department needs the additional staff.
CM Dahl motioned to approve the Recreational Programmer job description and authorize
staff to initiate recruitment, seconded by Goede. Voting in favor: Stockamp, Goede, Moores
and Dahl. Voting against: Dunlap. Motion carried 44.
CM Dahl motioned to approve the Communication Specialist job description and authorize
staff to initiate recruitment, seconded by Moores. Voting in favor: Stockamp, Goede, Moores
and Dahl. Voting against: Dunlap. Motion carried 44.
City Administrator/Finance Director Flaherty said City Council will be touring Fire Station sites
this Wednesday and a notice of quorum has been posted.
City ClerkEtzel said Advisory Commission interviews are January 301h at 5:30 and voting for the
Presidential Nomination Primary Elections started on Friday, January 19tn
City Planner Licht said there will be a Planning Commission meeting February 51n
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING JANUARY 22, 2024
Assistant City Engineer Kind said their staff has been reviewing the development proposals for
the next Planning Commission meeting.
Sergeant Jason Oltmanns, Wright County Sheriff's Office provided updates regarding his work
schedule, the deputy roster, and that the annual report should be done soon.
7. Ad'lourn.
CM Goede motioned to adjourn at 8:26 PM, seconded by CM Dahl. All in favor. Motion
carried 5-0.
ATTEST:
Audra Etz�l, City Clerk �'
City of Otsego:
Jessica Stocl<amp, Mayor
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