2023.08.14 City Council MinutesOTSEGO CITY COUNCIL MEETING
MONDAY, AUGUST 141 2023
7:00 PM
OTSEGO PRAIRIE CENTER
Call to Order:
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp and Councilmembers: Brittany Moores, Tina Goede, Jeff Dahl, and
Ryan Dunlap, City Staff: City Administrator/Finance Director Adam Flaherty, Assistant City
Administrator/Human Resources Sabrina Hille, Emergency Services Director Daryl Rausch, City
Engineer Ron Wagner, City Planner Daniel Licht, City Attorney Dave Kendall, and City Clerk
Audra Etzel.
Pledge of Allegiance:
Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:01 PM. No one from the public spoke.
Mayor Stockamp closed the Open Forum at 7:01 PM.
2. Consider Agenda Approval:
CM Goede asked to move 3.5 and 3.13 from the consent agenda to 5.2 for further discussion.
CM Dunlap motioned to approve the agenda as amended, seconded by CM Goede. All in
favor. Motion carried 5-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. July 24, 2023 Meeting.
B. July 24, 2023 Special Meeting.
C. July 31, 2023 Special Meeting.
3.3 Approve City Council Special Compensation for July 2023.
3.4 Adopt Resolution 202349 Amending Designated Depositories and Investment Brokers.
Position. Moved to item 5.2.A for further discussion.
3.6 Adopt Resolution 2023-50 Adopting a Drug and Alcohol Policy.
3.7 Approve the Purchase of a Fleet Vehicle — UTV.
3.8 Approve the Purchase of Three Fleet Vehicles — Extended Cab Pickups.
3.9 Approve Pay Application #2 for the School Knoll Park Project.
3.10 Approve Pay Application #1 for the 2023 Street Renewal Protect.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
AUGUST 14, 2023
3.11 Approve Pay Application #12 for the West WWTF Improvements Phase 1 Project.
3.12 Approve a PUD Development Stage Plan Amendment — Villas of Kittredge Crossings,
3.43 02❑ Kids Day C e;
gFOPMPRt Moved to item 5.2,13 for discussion.
CM Dunlap motioned to approve the consent agenda as amended, seconded by CM Goede.
All in favor. Motion carried 5-0.
4. Planning:
4.1 Comprehensive Plan.
A.
Presentation by
City
Planner.
B.
Consider Resolution
2023-52
Adopting the 2023 Comprehensive Plan.
City Planner Licht reviewed the staff report and power point presentation.
CM Dunlap asked about rural uses going forward as in interim use. Planner Licht said the rural uses
were included to allow feed lots to continue; and limit development in those areas until utilities are
available. CM Dunlap asked about the historic preservation zoning. Planner Licht said the ordinance
would limit changes to a property based on the designation; City Council has been hesitant to designate
historic properties due to those limitations.
The City Council thanked the City Planner and Planning Commission for a job well done.
CM Dahl motioned to adopt Resolution 2023-52 adopting the 2023 Otsego Comprehensive
Plan, seconded by CM Goede. All in favor. Motion carried 5-0.
5. Administration:
5.1 2023 Street Renewal Project.
A. Presentation by City Administrator/Finance Director,
B. Consider Resolution 2023-53 Declaring Costa and Set a Hearing on Proposed
Assessments.
City Administrator/Finance Director Flaherty reviewed the staff report. The public hearing will
be scheduled for September 11, 2023.
CM Dunlap thinks the funds for street improvements should come from the general funds and
does not support special assessments; therefore, he will not be voting in favor of the proposed
assessment hearing.
CM Goede motioned to adopt Resolution 2023-52 declaring cost to be assessed and to set a
hearing on the proposed assessment, seconded by CM Dahl. Voting in favor: Stockamp,
Goede, Moores and Dahl. Voting against: Dunlap. Motion carried 44.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING AUGUST 14, 2023
5.2 Items removed from the consent agenda for further discussion:
A. Accept a Staff Resignation and Authorize Recruitment for the Street
Maintenance Position.
CM Goede said 3.5 is the staff resignation and had questions regarding the resignation and
what procedures are in place for exit interviews. Assistant City Administrator/Human Resources
Hille explained the procedures that are in place.
CM Goede motioned to accept the resignation of Mackenzie Alger from the position of Street
Maintenance II, effective August 18, 2023, and begin recruitment for the position of Street
Maintenance I, seconded by CM Dunlap. All in favor. Motion carried 5-0.
B. O2B Kids Day Care:
A. Approve a Conditional Use Permit Subject to the Findings of Fact and
Decision.
B. Adopt Resolution 2023-51 Approving a Site Improvement Performance
Agreement.
CM Goede said 3.13 is regarding the day care approval. She has concerns with too many day
cares in the area and would propose a different location. City Planner Licht said a day care is an
allowed use in this zoning district, provided the applicant meets the requirements. Licht said
the private market will dictate the use. CM Dahl asked if any comments were made during the
public hearing? Licht said no issues were raised during the public hearing. CM Dunlap asked if
staff would alert a developer if the use would not be suitable. Licht said staff would give
feedback to the applicant regarding any concerns.
CM Dahl motioned to approve a Conditional Use Permit allowing a day care for Lot 1, Block 1,
Parkvi'ew Retail 3rd Addition subject to the conditions as state by the Finding of Fact and
Decision as presented and adopt Resolution 2023-51 approving a Site Improvement
Performance Agreement, seconded by CM Dunlap. Voting in favor: Stockamp, Dahl, Dunlap,
and Moores. Voting against: Goede. Motion carried 44.
6. City Council Reports and Updates:
No reports.
7. Staff Reports and Updates:
City Administrator/Finance Director Flaherty is requesting a meeting on August 215t at 5:30 PM
to discuss the 2024 budget.
Mayor Stockamp motioned to schedule a special meeting on August 21, 2023, at 5:30 PM,
seconded by CM Goede.
CM Dunlap asked if another date would be needed. Flaherty said an additional meeting could
be necessary but will depend on how the meeting on the 21St goes.
All in favor. Motion carried 5-0.
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MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING AUGUST 14, 2023
City Administrator/Finance Director Flaherty is requesting a meeting on August 281h following
the regular meeting to conduct a performance review of the City Administrator.
Mayor Stockamp motioned to schedule a special meeting on August 281 2023, immediately
following the regular meeting, seconded by CM Dunlap. All in favor. Motion carried 5-0
City Administratornance Director Flaherty said staff is proposing an open house on
September 211t at 6 PM for the City Campus Projects,
Mayor Stockamp motioned to schedule an Open House on September 21, 2023, from 6 PM —
8 PM at 13400 90th Street NE, seconded by CM Moores.
CM Moores asked for clarification of where the open house will be noticed. Staff noted that
advertisement would be through the newsletter, social media, City website, and possibly the
Prairie Festival.
All in favor. Motion carried 5-0
City Planner Licht said there is no planning commission August 21St and there will be a meeting
on Tuesday, September 5th to consider a Conditional Use Permit application.
City Engineer Wagner had updates regarding the ongoing street projects. Mayor Stockamp
asked about the trail maintenance project. Flaherty will follow up with Parks and Recreation
Director on the project status.
Emergency Services Director Rausch provided an emergency service updated including:
meeting with community partners, upcoming fire chiefs meetings, truck specifications,
architectural designs for a fire station, and recent service calls.
8. Adjourn.
CM Goede motioned to adjourn at 8:03 PM, seconded by CM Dahl. All in favor. Motion
carried 5-0.
ca Stockamp, Mayor
ATTEST:
Audra Etzel, City Clerl<