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4.1 Ashwood Park Request for City Council Action DEPARTMENT INFORMATION ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE: Parks and Recreation Parks and Recreation Director Jacobs March 11, 2024 PRESENTER(s) REVIEWED BY: ITEM #: Parks and Recreation City Administrator/Finance Director Flaherty HKGi, Park Planning Consultants City Engineer Wagner 4.1 – Ashwood Park STRATEGIC VISION MEETS: THE CITY OF OTSEGO: Is a strong organization that is committed to leading the community through innovative communication. Has proactively expanded infrastructure to responsibly provide core services. Is committed to delivery of quality emergency service responsive to community needs and expectations in a cost-effective manner. Is a social community with diverse housing, service options, and employment opportunities. X Is a distinctive, connected community known for its beauty and natural surroundings. AGENDA ITEM DETAILS RECOMMENDATION: City staff recommends the City Council approve the plans and specifications and authorize a competitive bid process for the construction of Ashwood Park. ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED? No No BACKGROUND/JUSTIFICATION: August 2023 – Master Plan and Design Opportunity The 2.1-acre parcel dedicated to Ashwood Park is unique, with characteristics making its development into a neighborhood park both challenging and interesting. The parcel is heavily wooded, and a large section of its northern half is occupied by forest wetland. An approximate 60-foot-wide strip of land has been cleared between the new roadway and the existing woodline, with the remainder of the parcel in forest of mixed character. A single residential property to the north separates the project area from another 1-acre city-owned lot, and a new roadway to the south separates the project area from a second 3-acre city-owned lot to the south. While the parcel is not well suited to a typical neighborhood park program (parking, play fields, picnic shelter, traditional playground, etc.) its character lends itself extremely well to the exploration of a nature-based park program. The integration of existing natural features (trees, wetland, boulders, natural materials) could create a one-of-a-kind neighborhood park that fits well with several of the Park System Plan’s guiding principles. The conceptual design approach for this park meshes the desires of the community with the natural character of the site, integrating traditional neighborhood park elements in a way that responds and enhances the site’s existing natural resources. This project represents a real opportunity for Otsego to create a unique public space that is truly unique and exciting for both residents and visitors in an area of the City that will see a large amount of future growth. September 2023 - Community Engagement At the September Parks and Recreation meeting, Commissioners conducted the Ashwood Park Community engagement. In August flyers were mailed to residents who live within ½ mile radius of Ashwood Park. The ½ mile radius is the service area which is identified in the Parks and Recreation Master Plan. If residents were not able to attend in person a QR code was on the flyer which directly linked to the survey. Residents were invited to attend the September Parks and Recreation Commission meeting and voice their opinions on which concept they prefer and which amenities/program they would like to have at the new park. Feedback from the meeting was used to guide the development of Ashwood Park. The September meeting had 12 residents attended in person and the survey had 57 respondents. It was determined through the meeting and survey elements from both concepts should be considered. November 2023 – Master Plan Approval In November the Parks and Recreation Commission met and reviewed the survey results and the preferred concept that were created from community feedback. It was determined at the September meeting that elements from both concepts presented should be infused into the park design. The primary focus was to maintain as many trees as feasible and to have a nature play/theme. One traditional element incorporated into the park was the half-sized basketball court. Residents who attended the community engagement meeting were adamant an element for multigenerational play was included in the park design. The Parks and Recreation Commissioners approved the presented information and gave recommendations which were used to move from the master plan into the construction documents phase. February-March 2024 – Construction Documents Staff and Park Planning Consultants HKGi have worked to test and develop Ashwood Park to the construction document phase. In this phase elements and amenities from the Master Plan and concepts are tested, to ensure their feasibility on the site where Ashwood Park will be constructed. The minor changes made from the master plan was the cornhole lane and the sledding hill were removed. Both were removed due to topography issues and to achieve the goal of preserving as many specimen trees as possible. In February the Parks and Recreation Commission was provided with a presentation and update on Ashwood Park for potential recommendation to the City Council. Final selection of amenities was conducted through the collaboration of the Parks and Recreation Commission, City Staff, and HKGi. Ashwood Park offers a unique one-of-a-kind experience that will serve the residents of Otsego for years to come. With natural surface nature trails, edible gardens, interpretive signage, nature themed playground, and nature play this is one of the most unique parks in Otsego. The Parks and Recreation Commission unanimously voted to approve the construction plans for Ashwood Park and recommended the City Council authorize the competitive bidding process. Bidding: The attached presentation has the estimated project costs and the direct purchase cost, which estimates show a total of $648,934. This is within the budget of $650,000 identified in the 2024 CIP, with funding from park dedication fees from new development in the City. The one alternative identified by the Parks and Recreation Commission for the project was the Bocce court. If bids are favorable the Parks and Recreation Commission recommended including the court in the construction of the park, due to the senior demographic that live in proximity of the park. Bidding Schedule: • Advertise bid – March 21 • Bid Opening – April 11 • Bid Award – April 22 SUPPORTING DOCUMENTS ATTACHED: • Project Presentation POSSIBLE MOTION PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES: Motion to approve the plans and specifications and authorize a competitive bid process for the construction of Ashwood Park. BUDGET INFORMATION FUNDING: BUDGETED: Fund 203 – Park Development Yes © 2017 Playworld Systems®, Inc.MW013124-2 Equipment ManufacturerSales RepresentativeAshwood Park - Opt 2 Otsego, MN POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR Ashwood Park - 2024 Implementation Otsego, MN Ashwood Park Marh 11, 2024 City Council Meeting - Approval to Bid Ashwood Park - 2024 Implementation Otsego, MN Agenda 1. Ashwood Park - Design Recap: • Park Master Plan • Park Commission Recommendation (Master Plan + Construction Plan) 2. Today • Review and Approve Construction Plans Scope and Budget • Approve City Direct Purchases 3. Next Steps • Advertize, Bid, and Prepare Award Recommendations • Construction in Spring/Summer 2024 Ashwood Park - 2024 Implementation Otsego, MN Master Plan Program and Amenities CORE PROGRAM: • Multi-age play • Nature/natural play theme • Multi-sport Court • Nature-play with sand and shade • Picnic shelter and shaded seating • Trailhead / Kiosk / Park Sign • Natural surface trail + small paved walking loop • Small parking lot • Lighting + Power • Edible / Play Ingredients Garden • Bocce (Alternate) Ashwood Park - 2024 Implementation Otsego, MN Construction Plan PLAN ELEMENTS: • Traditional Playground • Nature Play Area • Shaded Picnic/Seating • Shaded Seating • Multi-Sport Court • Lighting • Understories Area • Support Features Ashwood Park - 2024 Implementation Otsego, MN Traditional PlaygroundEquipment ManufacturerPlayCubes 1.1C PLAYCUBES-1.1C Equipment Manufacturer350-1811 Equipment Manufacturer 500-2051 Ally’s Arbor 5-12 PLAY 5-12 PLAY NEST 2-5 PLAY 4 BAY SWING BURROW Learn more at Playworld.com/PlaySoleil 1000 Buffalo Road, Lewisburg, PA 17837–9795 USA Phone: +1.570.522.9800 Toll-free: 800.233.8404 Playworld.com Playworld Systems®, Inc. is a PlayPower, Inc. company. ©2023 PlayPower®, Inc. All rights reserved. SOLAR LIGHTS Ashwood Park - 2024 Implementation Otsego, MN Playground Equipment © 2017 Playworld Systems®, Inc.MW013124-2 Equipment ManufacturerSales RepresentativeAshwood Park - Opt 2 Otsego, MN POST & COMPONENT ROTOMOLD PLASTIC 2-COLOR PLASTIC ECO-ARMOR Ashwood Park - 2024 Implementation Otsego, MN Playground Equipment © 2017 Playworld Systems®, Inc.MW013124-2 Equipment ManufacturerSales RepresentativeAshwood Park - Opt 2 Otsego, MN Ashwood Park - 2024 Implementation Otsego, MN Playground Equipment © 2017 Playworld Systems®, Inc.MW013124-2 Equipment ManufacturerSales RepresentativeAshwood Park - Opt 2 Otsego, MN Ashwood Park - 2024 Implementation Otsego, MN Playground Equipment © 2017 Playworld Systems®, Inc.MW013124-2 Equipment ManufacturerSales RepresentativeAshwood Park - Opt 2 Otsego, MN Ashwood Park - 2024 Implementation Otsego, MN Nature Play BUILDING PIECES BALANCE AND CLIMBING LOG STEPPERS SAND PLAY LOG CRITTERS Ashwood Park - 2024 Implementation Otsego, MN Shaded Seating, Multi-Sport Court, Lighting Quote SELS Solar - Quote # 3599 3 / 9 FABRIC SHELTER - LOCALLY MADE MULTI-GOAL AREA LIGHT Ashwood Park - 2024 Implementation Otsego, MN Support Features SITE AMENITIES 3.1FOOTING/PLATE LAYOUT Scale: 1-1/2”=1’-0”3 MEDIUM PARK ID SIGN DOUBLE SIDED INSTALL SECURE TO CONCRETE FOOTING WITH ANCHOR RODS FACE PANELS HORIZONTAL SUPPORT TUBES/PLATE STEEL BASEPLATES/FINS WOOD POSTS FOOTING - 1/8” ALUMINUM (CNC) FACE PAINTED MP WHITE BACK AND EDGES PAINTED BROWN DIRECT PRINTED GRAPHICS CLEAR COAT- 2” X 2” X 1/8” ALUM. ANGLE BONDED TO BACK OF FACES - 2” X 2” X 1/8” ALUMINUM SQ. TUBE - 1/4” X 2” ALUMINUM FLAT BAR - PAINTED PMS 476C BROWN - 1/2” ASTM A36 STEEL BASE PLATE W/ DRAIN HOLES - 1/2” ASTM A36 1/2” STEEL FIN (7-1/2” X 14-1/2”)- PAINTED PMS 476C BROWN- 1/2” DIA. A36 GALV. RODS - 8” X 8” CEDAR S4S - CLEAR STAIN (https://www.novausawood.com/cedar-wood-stain) - 1/4” ALUM. CAPS, WELDED, PAINTED PMS 476C BROWN - 24” X 42” ROUND CONCRETE FOOTINGS- IF SONO-TUBE FORM IS USED, IT MUST BE CUT BACK BELOW GRADE MIN 3" SO NOT VISIBLE A B C D E D B 80”18”10”30” FACE PANEL48” FACE PANEL 67-1/2” WOOD TO WOOD 2-1/4”2-1/4”7-1/2” WOOD7-1/2” WOOD 7-1/2” WOOD 8” 60”CAP IS 1/4” ALUMINUM 8” X 8” @ 30°2”CL CL 4”4”2”2”2”6” FLT BR2”18”A15 MEDIUM PARK IDCLCL10”12”CLCL10” 12” 7-3/4” BETWEEN VERTICAL PLATES 3/4” DIA. HOLES 1/2” STEEL FIN C C L L 1/2” STEEL PLATE 24” DIA. CONCRETE FOOTING 1/2” RADIUSCORNERS LOCATION 13 DRAIN HOLES IN BOTTOM OF PLATE ASTM A307 1/2” DIA. STEEL ROUND HEAD CARRIAGE BOLT PAINTED TO MATCH PLATE 1” AIR GAP 1-1/2” ALUM. ANGLE FOR ESCUTCHEON COVER LEVELING NUTS REQUIRED ESCUTCHEON COVERS PAINTED BROWN 2” 4” TOP AND EXPOSED SIDES OFFOOTING MUST HAVE A UNIFORM, SYMMETRICAL,SMOOTH, AND FINISHEDAPPEARANCE C 1/2”1”14-1/2”1/2” CHAMFER C 1/2” ASTM A36 1/2” STEEL FIN(7-1/2” X 14-1/2”) 1/2” ASTM A36STEEL BASE PLATE W/ DRAIN HOLES (12” X 12”) 1/2” X 24” ASTM A307 F15554 GR 36KSIANCHOR RODS WITHWASHERS, LOCK WASHERS, AND NUTS DOUBLE NUT/WASHER AT EMBEDDED END OF ROD TO PREVENT PULL-OUT #4 TIES @4” 12 #4 VERT. BARS FACE VIEW END VIEW Scale: 1”=1’-0”Scale: 1”=1’-0”1 2 NEED CLIENT FINAL PRINT READY VECTOR ART SEAL PERIMETER WITH 100 CLEAR SILICON, MASK WOOD SO NOT MORE THAN 1/4" IS COVERED WITH SILICON. TOOL/FINGER FINISH SMOOTH. STAIN BEFORE APPLICATION11 A A 1 LOWER CROSSBAR/PLATE/PANEL ADDED 24” X 48” ROUND CONCRETE FOOTING E 1 9611 James Ave S. Minneapolis, Minnesota 55431 952 641 9600 archetypesign.com This print is meant as a representation of a sign show vin consideration of being manufactured by Archetype. Materials may influence final result. Samples available upon request. Graphic Design time is included in the total purchase price. Designs contained herein are not meant to be exhibited to others outside of included parties and employees. Designs received from Archetype may not be manufactured by others without reimbursement for time spent in the creation of these designs or any resemblance. Drawings may contain elements considered artistic intellectual property of Steve Carpenter, owner. ©Archetype Page: Type: Approved: Contact: Description: Project: Job Number: Date: Rev. 1: Rev. 2: Rev. 3: Rev. 4: Rev. 5: Rev. 6: Designer: Gary Stemler 952 641 9603 garys@archetypesign.com CITY OF OTSEGO Q-101722 10.09.23 10.27.23 RR RR PARK SIGN INTERPRETATION EDIBLE LANDSCAPE Ashwood Park - 2024 Implementation Otsego, MN Tree Removal / Brush Clearing Work Summary: • 70-85 trees removed • 30 ash trees • Relocation of up to 15 trees may reduce removal costs • 20 Specimen Trees Preserved w/in park footprint • Trunks and wood chips reused on site for trail and nature play. • Completed by Mid-April to Mid May • Brush clearing as an add service Ashwood Park - 2024 Implementation Otsego, MN Anticipated Costs ITEM DESCRIPTIONS EST QTY UNIT UNIT COST COST SITE PREP SURVEY AND STAKING 1 LS 5,000.00 5,000$ EROSION CONTROL - SILT FENCE 300 LF 3.00 900$ EROSION CONTROL - INLET PROTECTION 2 EA 250.00 500$ TREE PROTECTION / FENCING 22 TREE 200.00 4,400$ CONSTRUCTION ENTRANCE 1 LS 1,500.00 1,500$ TREE REMOVALS 1 LS 45,000.00 45,000$ BRUSH CLEARING 1 LS 4,000.00 4,000$ SALVAGE BOULDERS 1 LS 2,000.00 2,000$ STORMWATER IMPROVEMENTS 1 LS 13,000.00 14,000$ SITE GRADING/EXCAVATION 1 LS 4,000.00 4,000$ Subtotal 81,300$ SITE WORK SUPPLY & INSTALL TOPSOIL AMENDMENT 25 CY 40.00 1,000$ RESTORATION: SEEDED LO-MOW 1,233 SY 3.00 3,700$ TREE RELOCATION 12 EA 700.00 8,400$ TYPE SP 9.5 WEAR COURSE MIXTURE (2,B) (1.5" THICK)65 TN 120.00 7,763$ TYPE SP 12.5 WEAR COURSE MIXTURE (2,B) (2" THICK)86 TN 120.00 10,350$ PARKING AGGREGATE BASE, CLASS V 188 TN 35.00 6,563$ COURT STRIPING 2,250 SF 1.50 3,375$ 8' BLACK CHAIN LINK 50 LF 80.00 4,000$ ADA RAMP w/ TRUNCATED DOMES 1 EA 5,000.00 5,000$ 4' NATURAL SURFACE TRAIL 3,000 SF 1.00 3,000$ B612 CURB AND GUTTER 300 LF 30.00 9,000$ Subtotal 62,150$ PLAYGROUND / PICNIC AREA 5" CONC. WALK 4,250 SF 9.50 40,375$ THICKENEND SIDEWALK EDGE / PLAY EDGER 285 LF 25.00 7,125$ BOULDERS 25 TON 100.00 2,500$ PARK LIGHTING 4 EA 4,100.00 19,900$ PUTTING + BOCCE + CORN HOLE LANE 1 LS 10,000.00 10,000$ NATURE EXPLORATION ELEMENTS 1 LS 10,000.00 10,000$ EDIBLE LANDSCAPE 900 SF 10.00 9,000$ Subtotal 98,900$ 242,350$ 19,388$ 261,738$ 65,435$ ESTIMATE OF PROBABLE CONSTRUCTION COST 327,173$ DIRECT CITY PURCHASES PLAY EQUIPMENT 1 LS 192,000.00 192,000$ EWF AND DRAINAGE 1 LS 7,510 7,510$ POURED-IN-PLACE W/ BASE 1 LS 22,000.00 20,900$ WEAR MATS 10 EA 500.00 5,000$ BENCHES 6 EA 1,800.00 10,800$ BIKE RACK 3 EA 300.00 900$ PICNIC TABLES 6 EA 1,400.00 8,400$ PARK SHELTER 1 LS 12,500.00 12,500$ SPORT COURT STANDARD 1 LS 24,000.00 24,000$ PARK SIGN 1 EA 4,500.00 4,500$ INTERPRETIVE SIGNAGE 1 LS 6,000.00 6,000$ 29,251$ ESTIMATE OF PROBABLE CONSTRUCTION COST 321,761$ Constuction Contingency (10%) Hard Cost Subtotal Mobilization (8%) CONSTRUCTION TOTAL Design, Engineering, and Constuction Contingency (25%) UPDATED 3/6/2024 ITEM DESCRIPTIONS EST QTY UNIT UNIT COST COSTSITE PREPSURVEY AND STAKING 1 LS 5,000.00 5,000$ EROSION CONTROL - SILT FENCE 300 LF 3.00 900$ EROSION CONTROL - INLET PROTECTION 2 EA 250.00 500$ TREE PROTECTION / FENCING 22 TREE 200.00 4,400$ CONSTRUCTION ENTRANCE 1 LS 1,500.00 1,500$ TREE REMOVALS 1 LS 45,000.00 45,000$ BRUSH CLEARING 1 LS 4,000.00 4,000$ SALVAGE BOULDERS 1 LS 2,000.00 2,000$ STORMWATER IMPROVEMENTS 1 LS 13,000.00 14,000$ SITE GRADING/EXCAVATION 1 LS 4,000.00 4,000$ Subtotal 81,300$ SITE WORK SUPPLY & INSTALL TOPSOIL AMENDMENT 25 CY 40.00 1,000$ RESTORATION: SEEDED LO-MOW 1,233 SY 3.00 3,700$ TREE RELOCATION 12 EA 700.00 8,400$ TYPE SP 9.5 WEAR COURSE MIXTURE (2,B) (1.5" THICK)65 TN 120.00 7,763$ TYPE SP 12.5 WEAR COURSE MIXTURE (2,B) (2" THICK)86 TN 120.00 10,350$ PARKING AGGREGATE BASE, CLASS V 188 TN 35.00 6,563$ COURT STRIPING 2,250 SF 1.50 3,375$ 8' BLACK CHAIN LINK 50 LF 80.00 4,000$ ADA RAMP w/ TRUNCATED DOMES 1 EA 5,000.00 5,000$ 4' NATURAL SURFACE TRAIL 3,000 SF 1.00 3,000$ B612 CURB AND GUTTER 300 LF 30.00 9,000$ Subtotal 62,150$ PLAYGROUND / PICNIC AREA 5" CONC. WALK 4,250 SF 9.50 40,375$ THICKENEND SIDEWALK EDGE / PLAY EDGER 285 LF 25.00 7,125$ BOULDERS 25 TON 100.00 2,500$ PARK LIGHTING 4 EA 4,100.00 19,900$ PUTTING + BOCCE + CORN HOLE LANE 1 LS 10,000.00 10,000$ NATURE EXPLORATION ELEMENTS 1 LS 10,000.00 10,000$ EDIBLE LANDSCAPE 900 SF 10.00 9,000$ Subtotal 98,900$ 242,350$ 19,388$ 261,738$ 65,435$ ESTIMATE OF PROBABLE CONSTRUCTION COST 327,173$ DIRECT CITY PURCHASES PLAY EQUIPMENT 1 LS 192,000.00 192,000$ EWF AND DRAINAGE 1 LS 7,510 7,510$ POURED-IN-PLACE W/ BASE 1 LS 22,000.00 20,900$ WEAR MATS 10 EA 500.00 5,000$ BENCHES 6 EA 1,800.00 10,800$ BIKE RACK 3 EA 300.00 900$ PICNIC TABLES 6 EA 1,400.00 8,400$ PARK SHELTER 1 LS 12,500.00 12,500$ SPORT COURT STANDARD 1 LS 24,000.00 24,000$ PARK SIGN 1 EA 4,500.00 4,500$ INTERPRETIVE SIGNAGE 1 LS 6,000.00 6,000$ 29,251$ ESTIMATE OF PROBABLE CONSTRUCTION COST 321,761$ Constuction Contingency (10%) Hard Cost Subtotal Mobilization (8%) CONSTRUCTION TOTAL Design, Engineering, and Constuction Contingency (25%) UPDATED 3/6/2024 BID PROJECT COSTS: DIRECT PURCHASE COSTS: Ashwood Park - 2024 Implementation Otsego, MN Project Schedule DATE ITEM March 21 Bid Advertisement April 11 Bid Opening April 22 Bid Award Late April - Early May Tree Removals and Relocations May Construction Start Sept Substantial Completion © 2017 Playworld Systems®, Inc.MW013124-2 Equipment ManufacturerSales RepresentativeAshwood Park - Opt 2 Otsego, MN Ashwood Park - 2024 Implementation Otsego, MN THANK YOU!