City Council Presentation Workshop 03122024OPERATIONALPLAN& SPACENEEDSSTUDYFINDINGSINNOVATIVEMILESTONES INEMERGENCYSERVICES
2•Enhance fire and EMS response capabilities to ensure swift and effective assistance in emergencies.•Achieve a target response reflex time of 9 minutes or less to maximize efficiency and minimize risks during emergencies.•Allocate staffing resources to support community risk reduction initiatives, fostering a safer environment for all residents.•Foster active engagement of Emergency Services within the local community, promoting collaboration and understanding.•Establish local control over service levels and anticipate future costs to ensure sustainable emergency response solutions.•Create pathways for residents to actively participate in and support community safety initiatives, encouraging a sense of ownership and mutual aid.Operational Goals
3SH0
Slide 3SH0 Did we want a timeline graphic? I can mock one up just to see if we like itSabrina Hille, 2024-03-01T15:16:13.733
OPERATIONALPLANOPERATIONAL ELEMENTS AND RESPONSE METRICS
Operational Plan•Location - 14499 75thStreet NE (Intersection of Odean Ave & 75thSt NE)•Emergency Response to Fire, Rescue and EMS Events•Greatly Improves Emergency Response Reflex time•Enhances Fire and EMS response to the community•Enables more engagement in community risk reduction•Provides improved Emergency Response Capacity to the entire Wright/Sherburne County region•Provides NFPA 1720 Compliant Response Metrics for our community5
National Fire Protection Association Standard 1720This is a consensus standard6Land Area (mi²) 29.6 sq mi Density (mi²) 824.90/sq miProjections are 25,000+ residents by 2027
9-Minute Maximum Response Reflex Time Map792% of City will be within a 9-minute Reflex Response area
Actual Drive Times to Specific Addresses86:358:495:343:426:144:104:204:476:123:054:43Actual Drivetimes
Community Risk Reduction ProgramsCommunity HealthWellness ChecksHealth Screen (Blood Pressure Checks and Health Clinics)First Aid/CPR TrainingCar Seat Installation & InspectionPublic EducationExpanded School Programs and VisitsLocal Representation at Community Festivals and EventsCollaboration with BusinessesBusiness Safety EvaluationsEmployee Safety TrainingEmergency Management ProgramsTraining/AwarenessBusiness Continuity PlanningParticipation in County, State and National ProgramsLet's not wait for emergencies to occur but work to prevent them!9
STAFFINGPLANDUTY CREW AND PAID-ON-CALL VOLUNTEER STAFFING
Incident Response By Current Departments2023 Fire & EMS Calls In OtsegoTotalDecNovOctSepAugJulJunMayAprMarFebJan2023257171822182922222827121725Albertville F.D1097913108151275698Elk River F.D.716796714654610Rogers F.D.517324143543142504045434353ER/EMS Emergency17291811161415191011131422ER/EMS Non-Emergency241121722262621251923111326Allina Emergency747754534811875Allina Non-Emergency100845312236*30*Centracare-Emergency341434528*7*CentracareNon-Emergency157599125133141137123180118127134109149Totals437Fire Related Calls (Emergency and Non-Emergency)858EMS Calls (Emergency)280EMS Calls (Non-Emergency)1575Total*Quarterly ReportingCall data provided by each responding department11
Typical Fire & Emergency Services Incident Types12Fire-Commercial Fire AlarmFire-CO AlarmFire-Elevator RescueFire-ElectricalFire-Gas LeakFire-GrassFire-OtherFire-Residential Fire AlarmFire-StructureFire-Smoke/OdorFire-VehicleMedical-Lift AssistMedical-Abdominal PainMedical-Bleeding Medical-Breathing ProblemsMedical-Carbon MonoxideMedical-Chest InjuryMedical-Chest PainMedical-Childbirth/ObstetricsMedical-ChokingMedical-Cold ExposureMedical-DrowningMedical-Fall > 6 feetMedical-Fall < 6 feetMedical-Heart ProblemMedical-Heat ExposureMedical-O/D-PoisoningMedical-SeizureMedical-Stabbing/Gun InjuryMedical-UnknownMedical-StrokeMedical-TraumaMedical-Unconscious/FaintingMedical-Residential medical alarmMotor vehicle crash w/ ExtricationMotor vehicle crash w/ InjuryFloodingMarine IncidentInvestigationsIllegal BurningHazardous Materials
Expected Annual Call VolumesFire Related Response (*202*)•Duty Crew will handle 70% of the calls•Paid-On-Call Volunteer members available for more complex incident, concurrent events, or to staff the station during longer duration incidents•Paid-On-Call Volunteer members will be utilized 250-300 times per yearEMS Related Response (*659*)•Immediate EMT Level Response assisted by Paid-On-Call Volunteer EMRs, if needed•Routine Patient Assistance Calls (non-transport)•Emergent Calls Providing Care Until Arrival of Transport Unit•Assisting EMS with Advanced Life-Saving Actions13Expected calls based upon a review of Wright County Sheriff Office Monthly Reports*Average Annual Calls 2021-2023*GU0
Slide 13GU0 clarify above calls are annual v monthlyGuest User, 2024-02-26T16:57:15.769SH0 0 this is sabrinaSabrina Hille, 2024-02-26T16:59:08.863
Staffing PlanDAILY STAFFINGDuty Crew Members–Duty Crew Firefighter/EMTs working 24-hour shifts (3 per shift) supported by Paid-On-Call Volunteers for concurrent or significant calls.Paid-On-Call Volunteers–20 Paid-On-Call Volunteer Firefighter/ Emergency Medical RespondersCollege Firefighter Intern Program–1 to 3 College Firefighter InternsHigh School Cadet Program–1 to 6 High School Students (Juniors and Seniors) Duty Crew staffing not only provides immediate, and enhanced, emergency response but also many opportunities for community risk reduction, community health and wellness initiatives, and community engagement14
Training•Provide on-shift training to all Duty Crew members to minimize O/T costs•Paid-On-Call Volunteers•Provide training to enable them to become licensed MN firefighters (and potentially, future duty crew members)•Partnerships with Local Technical Colleges•Provide internship positions for fire science degree and certification programs•High School Cadet Program•Juniors and Seniors who live in Otsego•Provide logistical support of Otsego Fire & Emergency Services operations•Provide firefighter certification programs•Prepare them for future positions or entry into a fire science degree program15
FACILITYPLANSPACE NEEDS, INITIAL SITE DESIGN, AND CONCEPTUAL PLANS
Space Needs Study•Administration•Apparatus Storage•Staff Accommodations•Training Features & Facilities•Volunteer Facilities•Emergency Management Capabilities•Potential EMS Unit and Staff Housing•Public Use Space17
Guiding Principles 1. The facility should be built for the immediate needs of today and into the future. The facility should be flexible to allow for anticipated growth in the next 15 to 20 years.2. The facility should be fiscally responsible by implementing cost-effective strategies that balance initial costs with long-term operating costs.3. The facility’s design should be built of materials that will stand the test of time.4. The facility should be built for flexible staffing models, with specialized areas for both volunteer and 24-hour duty crews.5. The facility should be open and welcoming to the public while also being safe and effective for staff and volunteers.6. The facility should leverage current design and technology approaches to achieve a high level of health, wellness, and safety.18
19
20
21
OPERATIONALCOSTSPERSONNEL AND ANNUAL OPERATING COSTS AND REVENUES
These contract amounts constitute a combined 56% increase(14% average annual) over the 2021-2024 contract years232021 2022 2023 2024Elk River$256,231 $343,070$385,270 $422,411Albertville$433,976 $468,761$520,602 $589,203Rogers$78,926 $129,243 $147,243 $188,690Combined Cost$769,133 $941,074 $1,053,115 $1,200,304$0$200,000$400,000$600,000$800,000$1,000,000$1,200,000$1,400,000Combined Contract Costs HistoryElk RiverAlbertvilleRogersCombined Cost23
Future Cost Projection for Contracted ServiceIncreases are largely driven by additional call requests, new development adding to taxable value, and increased contracted department operating expenses due to increasing equipment costs and staffing changes from volunteer to more paid positions. These trends are likely to continue for the foreseeable future.24$1,368,587 $1,546,366 $1,747,239 $1,974,205 $0$500,000$1,000,000$1,500,000$2,000,000$2,500,0002025 2026 2027 2028Cost Projections14.02%10.00%7.50%5.00%Linear (14.02%)
Operational Staffing Budget 2027CombinedAnnualHourlyPosition$240,000$12,000$24.00* FF/EMR POC (500 hrs)20$42,480$2,124POC Firefighter Benefits (17.7%)20$156,437$156,437SalaryEmergency Services Director1$42,238$42,238ESD Benefits (27%)1$288,288$96,096$33.00*Captain3$88,331$29,444Captain Benefits (30.64%)3$454,272$75,712$26.00* FF/EMT 6$148,955$24,826FF/EMT Benefits (32.79%)6$133,500$44.50*O/T Hours3000$1,594,502Staffing Costs* Assumes a 4% Annual Increase 2025-20272527
Annual Operating Budget 2027OPERATING BUDGET2027$1,594,502Personnel Services$ 175,725Supplies$ 185,318Services and Charges$2,140,863Total Operating Budget $1,747,238Contract Savings $230,000State Aid, Training Reimbursement Recapture$ 163,625Net Additional Operating Cost26
CAPITALCOSTSAPPARATUS, EQUIPMENT, AND FACILITY
INITIAL APPARATUS FLEETHave been ordered with funding set aside by the City over several years for fire equipment along federal and state aid dollarsExample trucks shownNot actual vehicles purchased28
29Selected Paint DesignENGINE 12
Conceptual Facility Budget EstimateConcept Pricing Range: $19.5M to $21.5M•Based on site development needs and 31,220 Sq. Ft. Building•Allows council to provide feedback to final finishesBuilt In Contingencies•$2.4M in Design & Construction Contingencies•$600K in Escalation for a 2025 startAdditional Budget Check-InsWe will be coming back to present budgets to Council at:•Schematic Design•Design Development•Construction Document/BiddingWe have requested $5,000,000 in funding from the State of Minnesota, through the annual bonding and infrastructure bill, to help offset capital costs.32
Capital Equipment CostsSpecialty Vehicles (Watercraft, Brush Unit, Equipment Trailers, SUV)............................... $125,000Radios, Self-Contained Breathing Apparatus, PPE ....................................... $750,000EMS Equipment ............................................................................................ $50,000Extrication & Rescue Equipment ................................................................. $100,000Truck Equipment (Tools, Hose, Nozzles - $50,000 per Truck) ......................................... $250,000Small Equipment, Hand Tools ...................................................................... $150,000Total……………………………………………………………………………………………………… $1,425,000.0031
•Net cost to operate the department in 2027 is $163,625 over expected 2027 contract costs.•This equates to an additional per resident cost of less than $7.20 annually to operate our own department.•Will allow us local control of service levels and future operating cost increases.•Provides enhanced response for both fire and EMS related response.•Improves response reflex times to 9 minutes (or better) in 92% of the city and meets NFPA recommendations in all areas of the community.•Provides staffing for community risk reduction initiatives.•Provides a pathway for residents to become involved and support the community.Operating Outcomes Comparison32
33
34By implementing strategic measures, optimizing resources, and fostering community involvement: •We are poised to not only meet but exceed our goals effectively and efficiently. •With a commitment to innovation, collaboration, and adaptability, the Otsego Fire & Emergency Services Department is well-equipped to ensure the safety and well-being of our community for years to come.In Conclusion
Thank youFurther information may be obtained by contacting:Daryl Rausch, Fire Chief/ Emergency Services DirectorDRausch@ci.Otsego.mn.us763.235.316637