Item 3.4 Repair of a Fleet Vehicle JetVac Combo Unit Truck
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Administration Utility Manager Neidermeier
Street Manager Lamson
April 22, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.4 – Fleet Vehicle Repair
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
X Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council approve a fleet vehicle repair.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
In 2010 the City purchased a JetVac Combo Unit. The equipment has provided useful life and strong return of investment
for a variety of Public Works cleaning and hydro excavation activities. Replacement is currently scheduled in 2026
however the truck needs a debris body replacement.
Over the past year, debris body inspections have noted metal degradation and now is experiencing pinhole daylighting.
This equipment component provides necessary tank volumes and pressures to support vacuum operations for 75% of
work expectations. A replacement estimate, of $81,041.33 was provided by the equipment representative with a 30-day
timeline for repair. Conducting this maintenance extends the useful life and bridges replacement funding availability.
For comparison, a new combo truck with 2024 pricing with recommended outfitting was quoted at $606,000, with a build
exceeding 12 months. A new unit’s proficiency is defined at a 12-year replacement schedule based on current use
practices with added evaluations to gauge potential life extension and resale benefits. Used units have been reviewed;
most are near or exceed 10 years and would not be recommended. Contract services for the equipment are $280/hr.
and would expect an annual cost of approximately $55,000/yr.
Staff is recommending the current Combo Unit move forward with a debris body replacement to extend its replacement
into late 2027 providing an additional 4 service years.
The Public Works Subcommittee was presented with this information at their April 17, 2024, meeting and provided
direction for City Council consideration of approval.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: ABM Equipment & Supply
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to authorize City staff to accept the quote from ABM Equipment & Supply and to authorize a debris body
replacement of the JetVac Combo Unit in the amount of $81,041.33.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 602 – Sanitary Sewer Utility
Fund 206 – Revolving Capital Equipment
Fund 222 – Storm Water Utility
No. The repair will be paid from the Sanitary Sewer Utility fund
with four future annual reimbursement contributions
proportional to use of the vehicle from the Revolving Capital
Equipment and Storm Water Utility funds.
333 2nd Street NE
Hopkins, MN 55343-8337
952-938-2889
Fax: 952-938-0159
www.abm-highway.com
Company: CITY OF OTSEGO
Contact: MATT SINNA
Unit Type: VAC-CON
Model:
S/N: 01105501 Msinna@ci.otsego.mn.us
Unit #:
Item
1 WATER PLATE
1 DEBRS TANK 38,939.18$
1 DEBRIS TANK DOOR
1 DOOR SEAL
1 RETURN AIR SCREEN
1 DOOR HINGE
1 FLOAT ARM ASSEMBLY $431.27
1 INLET/OUTLET ADAPTER ASSEMBLY $4,424.55
1 PAINT
90 REMOVE OLD DEBRIS BODY SWAP COMPONENTS TO NEW BODY THEN
MOUNT NEW DEBRIS BODY AND ASSOCIATED PARTS
1 FREIGHT CHARGES
1 DISPOSAL OF TANK & RELATED MATERIALS
1 MISC. ELECTRICAL HARDWARE & LABOR
Applicable Taxes Not Included
Date:
Any warranties on the products sold hereby are those of the manufacturer. As between this retail seller and buyer, all products are sold in an AS IS condition. The entire risk
as the quality of the product is with the buyer. Seller does expressly refrain from making any representation or warranties and does hereby disclaim any and all warranties,
express or implied. Including any implied warranty of merchantability or fitness for a particular purpose, whether arising from statute, common law, custom or otherwise. The
remedy set forth in this agreement shall be the exclusive remedy available to any person. No person has the authority to bind the seller to any representation or warranty
other than this disclaimer. This disclaimer by this seller in no way affects the terms of the manufacturer's warranty. The seller shall not be liable for any consequential
damages resulting from the use of this product or caused by any defect, failure or malfunction of any product, whether a claim for such damage is based upon warranty,
contract, negligence or otherwise. The seller shall not be liable for any loss of profit, wages, earnings, employment, contracts or otherwise. The buyer acknowledges being
informed of the above disclaimer prior to sale.
Seller Acceptance:
Phone:
Fax:
763-913-4066
Terms:
PO #:
Austin Payne
Material
Custom Truck Equipment For The Utility, Construction, Municipal, & Refuse Industries
Description Labor
E-mail:
Salesman:
Quote / Order #
Date Issued:
Quote Expires On:
03/22/24
06/22/24
DISCLAIMERS
Acceptance Signature: Print Name:
$8,241.94
$432.68
$2,497.44
$1,246.67
$5,200.00
$14,850.00
$3,300.00
$0.00
$200.00 $825.00
$452.60
Total $81,041.33