ITEM 3.4A Final payment of project 13-030
otS11.1=eO
MINNESOTA V
DEPARTMENT INFORMATION
Request for
City Council Action
ORIGINATING DEPARTMENT:
REQUESTOR:
MEETING DATE:
Public Works
City Engineer Wagner
September 8, 2014
PRESENTER(s):
REVIEWED BY:
ITEM #:
Consent Agenda
City Administrator Johnson
3.4A
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff Recommends approval of Final Payment in the amount of $16,825.02 for the Labeaux Avenue
Improvement Project, City Project No. 13-03 to Fehn Companies, Inc.
ARE YOU SEEKING APPROVAL OF A CONTRACT?
IS A PUBLIC HEARING REQUIRED?
No
No
BACKGROUND/JUSTIFICATION:
All work is completed. The grass that was seeded in mid-June has established especially in areas that
were watered and mowed, therefore we recommend payment in full including retainage.
SUPPORTING DOCUMENTS: N ATTACHED ❑ NONE
Final Payment (Payment No. 4)
POSSIBLE MOTION
Please word motion as you would like it to appear in the minutes.
Motion to approve final payment to Fehn Companies, Inc. in the amount of $16,825.02 for the Labeaux
Avenue Improvement Project, City Project No. 13-03.
BUDGET INFORMATION
FUNDING:
Assessment
408 - Otsego Creek Fund
209 —Street Reconstruction Fund
403 — Collector Street Fund
BUDGETED: X YES
T10 •
ACTION TAKEN
❑ APPROVED AS REQUESTED ❑ DENIED ❑ TABLED ❑ OTHER (List changes)
COMMENTS:
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FINAL PAYMENT ENGINEER
CITY OF OTSEGO
LaBeaux Avenue Improvements
City Project No. 13-03
August 25, 2014
Honorable Mayor & City Council
City of Otsego
13400 90th Street
Otsego, MN 55330
RE: LaBeaux Avenue Improvements
Contractor: Fehn Companies
Contract Amount: $183,048.82
Award Date: August 15, 2013
Completion Date: October 28, 2013
Dear Honorable Mayor and Council Members:
The following work has been completed on the above -referenced project by Fehn Companies.
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE CONTRACT AMOUNT
USED TO
DATE
EXTENSION
1
MOBILIZATION
0.2
LUMP SUM
$13,000.00 $
2,600.00
0.2
$ 2,600.00
2
REMOVE BITUMINOUS PAVEMENT
682
SQ YD
$2.50 $
1,705.00
682
$ 1,705.00
3
SAWING BITUMINOUS PAVEMENT FULL DEP
194
LIN FT
$3.50 $
679.00
181
$ 633.50
4
SELECT BORROW L - PIT RUN
335
CU YD
$9.80 $
3,283.00
644
$ 6,311.20
5
SUBGRADE PREPARATION
37
ROAD STA
$50.00 $
1,850.00
37
$ 1,850.00
6
AGGREGATE BASE CLASS 5
1,276
TON
$10.75 $
13 717.00
1,123.0
$ 12,072.25
7
AGGREGATE SHOULDERING CLASS 2
178
TON
$30.00 $
5,340.00
176
$ 5,280.00
8
MILL BITUMINOUS SURFACE 2"
31
SQ YD
$15.69 $
486.39
31
$ 486.39
9
BITUMINOUS MATERIAL FOR TACK COAT
370
GALLONS
$3.02 $
1,117.40
300
$ 906.00
10
TYPE LV4 WEARING COURSE MIXTURE B
672 1
TON
$61.44 $
41,287.66
627.74
$ 38,568.35
11
TYPE LV3 NON WEARING COURSE MIXTURE
900
TON
$52.28 $
47,052.00
912.46
$ 47,703.41
12
ADJUST VALVE
6
EACH
$150.00 $
900.00
0
$ -
13
ADJUST HYDRANT
4
EACH
$650.00 $
2,60 .00
0
$ -
14
TRAFFIC CONTROL
1
LUMP SUM
$4,725.00 $
4,725.00
1
$ 4,725.00
Total Bid Schedule "A" $ 127,342.47 $ 122,841.09
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE CONTRACT AMOUNT
USED TO
DATE
EXTENSION
15
MOBILIZATION
0.8
LUMP SUM
$13,000.00 $
10,400.00
0.8
$
10,400.00
16
REMOVE METAL CULVERTS
440
LIN FT
$6.00 $
2,640.00
440
$
2,640.00
17
REMOVE PLASTIC CULVERTS
25
LIN FT
$6.00 $
150.00
25
$
150.00
18
REMOVE CONCRETE WALL
1
SQ YD
$100.00 $
100.00
1
$
100.00
19
REMOVE CONCRETE APRON
2
EACH
$75.00 $
150.00
0
$
-
20
REMOVE METAL APRON
22
EACH
$25.00 $
550.00
22
$
550.00
21
REMOVE PLASTIC APRON
2
EACH
$25.00 $
50.00
2
$
50.00
22
REMOVE SIGN TYPE C
8
EACH
$37.00 $
296.00
3
$
111.00
23
SALVAGE BOULDER WALL
29
LIN FT
$10.00 $
290.00
29
$
290.00
24
SALVAGE FENCE
20
LIN FT
$5.00 $
100.00
20
$
100.00
25
1 SALVAGE CONCRETE PIPE STORM SEWER
68
LIN FT
$10.001 $
680.00
0
1 $
-
26
SALVAGE SIGN
1
EACH
$37.00 $
37.00
0
$
-
27
SALVAGE MAIL BOX AND SUPPORT
19
EACH
$20.00 $
380.00
23
$
468.00
28
SALVAGE CONCRETE APRON
2
EACH
$50.00 $
100.00
1
$
50.00
29
COMMON EXCAVATION P
1,310
CU YD
$10.86 $
14,226.60
1,048
$
11 381.28
30
HAUL & STOCKPILE EXCESS MATERIAL EV
795 1
CU YD
$6.00 $
4,770.00
300
$
1,800.00
31
15" CM PIPE APRON
22
EACH
$125.00 $
2,750.00
22
$
2,750.00
S:1Municipal\AOTSEGO\3891Pay Estimates\OT389 PE.xls PE - 1
FINAL PAYMENT
CITY OF OTSEGO
LaBeaux Avenue Improvements
City Project No. 13-03
ENGINEER
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACT
UNIT PRICE I CONTRACT AMOUNT I
USED TO
DATE
EXTENSION
EXTENSION
32
15" RC PIPE CULVERT DESIGN 3006 CLASS V
68
LIN FT
$36.00 $
2,448.00
68
$
2,448.00
33
INSTALL SALVAGED 18 RC PIPE CULVERT
64
LIN FT
$30.00 $
1,920.00
0
$
-
34
15" RC APRON
4
EACH
$300.00 $
1,200.00
4
$
1,200.00
35
INSTALL SALVAGED CONCRETE APRON
2
EACH
$100.00 $
200.00
1
$
100.00
36
15" CM PIPE CULVERT
257
LIN FT
$26.00 $
6,682.00
370
$
9,620.00
37
INSTALL MAIL BOX AND SUPPORT
19
EACH
$32.00 $
608.00
23
$
748.80
38
INSTALL LANDSCAPE ROCK
1
SQ YD
$150.001 $
150.00
0
1 $
-
39
INSTALL SALVAGED SIGN
1
EACH
$100.00 $
100.00
0
$
-
40
SILT FENCE, TYPE MACHINE SLICED
425
LIN FT
$2.75 $
1,168.75
250.00
$
687.50
41
SEEDING
2.4
ACRE
$500.00 $
1,200.00
1.84
$
920.00
42
SEED MIXTURE 250
75
LBS
$4.00 $
300.00
66.25
$
273.00
43
SEED MIXTURE 270 1
168
LBS
$5.00 $
840.00
111.6
$
558.00
44
MULCH MATERIAL TYPE 1
5
TON
$100.00 $
500.00
3.68
$
368.00
45
FERTILIZER TYPE 3 1
720
LBS
$1.001$
720.00 1
552
1 $
552.00
Total Bid Schedule "B" $ 55,706.35
$ 48,315.58
ITEM
NO.
ITEM DESCRIPTION
ESTIMATED
QUANTITY
UNIT
CONTRACTUSED
UNIT PRICE CONTRACT AMOUNT
TO
DATE
EXTENSION
1
18" RC PIPE CULVERT DESIGN 3006 CLASS V
24.0
LF
$39.601 $ 950.40
32 $
1,267.20
2
18" RC 6:1 SAFETY APRON
2 1
LF
$670.00 $ 1,340.00
2 $
1,340.00
3
5' WIDE CONCRETE SIDEWALK, 4- THICK
12.4 1
SY
1 $100.001 $ 1,240.00
1 14.2 $
1,420.00
Total Bid Schedule "A" $ 3,530.40 $ 4,027.20
ITEM c
NO.
ITEM DESCRIPTION
ESTIMATED CONTRACT
QUANTITY UNIT UNIT PRICE I CONTRACT AMOUNT
USED TO
DATE
EXTENSION
1
REMOVAL AND ADDITION OF STRIPING
1.0 LS $1,650.001 $ 1,650.00
1
Is 1,650.00
Bid Schedule "A"
Bid Schedule "B"
Change Order 1
Change Order 2
TOTAL
Total Work Completed to Date
LESS Pay Estimate #1:
LESS Pay Estimate #2:
LESS Pay Estimate #3:
WE RECOMMEND FINAL PAYMENT OF:
Total Bid Schedule "A" $
1,650.00
$
$
127,342.47
$
55,706.35
$
3,530.40
$
1,650.00
Please verify the amount of previous payments, and the receipt of the following items prior to making payment.
1. Certificate of claims payment (lien waiver),
2. Affidavit of payment of States taxes (MN State TAX Form IC 134),
3. Letter of consent from surety firm.
S:\Municipa1\AOTSEGO\389\Pay Estimates\OT389 PE.xls PE -2
$ 1,650.00
$
122,841.09
$
48,315.58
$
4,027.20
$
1,650.00
$
176,833.87
$
176,833.87
$
48,405.45
$
105,082.33
$
6,521.08
$
16,825.02
FINAL PAYMENT ENGINEER
CITY OF OTSEGO
LaBeaux Avenue Improvements
City Project No. 13-03
APPROVALS:
CONTRACTOR: FEHN COMPANIES
CertificatW by Contractor: I f4rtify that all items and amounts are correct for the work completed to date.
Title:Date
ENGINEER: HAKANSON ANDERSON
Certification �Ieer: We ecomm nd final payment for work and quantities as shown.
Signed:
Title: �/c�7�' Date bl/
OWNER: CITY OF OTSEGO
Signed:
Date
SAMunicipa1\A0TSEG0\389\Pay Estimates\OT389 PE.xls PE - 3