Item 3.17 Rockwoods Special Event Permit
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Planning City Planner Licht 10 June 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.17 – Rockwoods Special
Event
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
X Is a strong organization that is committed to leading the community through innovative communication.
Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
X Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council approve a special event permit.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Rockwoods Bar and Grille is planning to hold an outdoor music event in their parking lot south of the building on
Saturday, 3 August 2024. Rockwoods has held this type of event in the past, most recently in 2021. The events have
been properly managed and occurred without incidents.
The music performances associated with the event are to be from 4:00 PM to 12:00AM. Live music will be played
outdoors between 6:00PM and 11:00PM, which complies with the noise regulations established by Section 5-1-8 of the
City Code. Alcohol will be sold from stations within the concert area under a catering license. The organizers have met
with the Wright County Sheriff’s Office (WCSO) regarding controlled entry to the site, and an ID checking and monitoring,
an overall security. Rockwoods is coordinating with WCSO regarding the number and scheduling of off-duty deputies be
on site during the event and has also approved the private security firm that will serve the event. Parking will be
provided on-site with overflow parking at the former Richard Lefebvre property to the north at the terminus of Quaday
Avenue. Additional portable restroom facilities are being provided. Complete details regarding the event are outlined in
the attached narrative.
The organizers will provide mailed notice of the event approved by City staff to all properties within 2,500 feet at least 14
days prior to the date of the event. A draft notice is attached and the mailing list will be provided by City staff.
Rockwoods will print/address/stamp the notice and deliver to City Hall for pickup by the US Postal Service.
SUPPORTING DOCUMENTS ATTACHED:
• Site Plan
• Special Event Permit
• Draft notice
• Map of Event Notice
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve a Special Event Permit for Rockwoods Bar and Grille for 3 August 2024 subject to the conditions as
stated on the permit.
BUDGET INFORMATION
FUNDING: BUDGETED:
N/A
N/A
1
SPECIAL EVENT PERMIT
APPLICANT: Rockwoods Bar and Grille
APPLICATION: Request for approval of special event permit for an event on 3 August 2024.
.
CITY COUNCIL MEETING: 10 June 2024
FINDINGS: Based upon review of the application and evidence received, the City Council of the City of
Otsego now makes the following findings of fact:
A. Requests for special event permits are subject to the provisions of Title 4, Chapter 2 of the City Code.
B. The Special Event Permit application submitted by Rockwoods Bar and Grille is incorporated herein.
C. The Request for Council Action for the City Council meeting on 10 June 2024 prepared by the City
Planner, The Planning Company LLC, is incorporated herein.
DECISION: Based on the foregoing information and applicable ordinances, the application is hereby
APPROVED subject to the following conditions:
1. Hours:
a. The event shall be limited to 3 August 2024.
b. The hours of the event shall be limited to 4:00PM to 12:00 Midnight.
c. The live outdoor music performance during the event (not including setup/take down) shall
be limited to 6:00PM to 11:00PM.
2. Any modifications to the submitted site plan for activities on and off site that shall be subject to
review and approval of City staff.
3. Written permission from the property owner shall be submitted for all event areas and overflow off-
street parking areas not owned by the organizers.
4. Event security, traffic control and emergency medical service shall be subject to review and approval
of the Wright County Sheriff’s Office and City staff, including the Emergency Services Director: There
shall be an ambulance stationed at the property during the time the event is open to the public.
5. On-sale liquor shall comply with Title 4, Chapter 1of the City Code and documentation of appropriate
State issued license for alcohol sales shall be submitted to the City Clerk prior to the event.
2
6. The organizers shall provide documentation of insurance coverage in amounts as determined
necessary by the City Attorney.
7. All event signs shall comply with Section 37 of the Zoning Ordinance including issuance of a sign
permit.
8. The organizers shall provide notice of the event to all property owners within 2,500 feet of the
property a minimum of 14 days prior to the event (19 July 2024); the notice and mailing list shall be
subject to review and approval of City staff.
ADOPTED by the Otsego City Council this 10th day of June, 2024.
MOTION BY:
SECONDED BY:
IN FAVOR:
OPPOSED:
CITY OF OTSEGO
__________________________________
Jessica L. Stockamp, Mayor
ATTEST:
__________________________________
Audra Etzel, City Clerk
Notice of Special Event
HAIRBALL
Rockwoods Bar & Grille
9100 Quaday Ave. NE, Otsego
Saturday, August 3, 2024
4:00pm-12:00 MIDNIGHT
The City of Otsego approved a Special Event Permit
that requires we notify all properties within a 2,500 foot
radius of our outdoor music event.
You will be able to hear the event from your property and may
notice an increase in traffic in the area.
Please call 763.441.6322
or email contact@RockwoodsMN.com
with questions.
Rockwoods Bar & Grille
2024 Special Event Permit Notice
921 ft
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