Item 3.5 Ashwood Park Pay Applicaton 1 and Change Order 1
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Public Works City Engineer Wagner July 8, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.5 – Pay Application for
Ashwood Park
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
X Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City Staff is recommending City Council approval of Pay Application #1 to Vada Contracting, LLC.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
The amounts requested for Pay Application #1 are consistent with the work progress to date and includes payment for
tree removal, understory clearing, mobilization, geotextile fabric, site grading, aggregate base, select granular borrow,
and erosion control.
Change Order #1 is being processed within this pay application and includes removing the park sign from the contractor’s
scope of work and will be direct purchased, as well as additional select granular borrow due to wet conditions.
In accordance with Minnesota Statute, the City is withholding the maximum of 5% retainage of work completed, which
amounts to $4,726.55 at this time.
SUPPORTING DOCUMENTS ATTACHED:
• Pay Application #1
• Change Order #1
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to approve Pay Application #1 and Change Order #1 in the amount of $89,804.51 to Vada Contracting, LLC for
work completed on the Ashwood Park Project.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 203 – Park Development Yes
Contractor's Application for Payment No.
To (Owner):Application Application Date:
Period:
Project:From (Contractor):Via (Engineer):
Application For Payment
Change Order Summary
1. ORIGINAL CONTRACT PRICE...........................................................................$
Number 2. Net change by Change Orders......................................................................................$
1 3. Current Contract Price (Line 1 ± 2)................................................................................................$
4. TOTAL COMPLETED AND STORED TO DATE $
5. RETAINAGE:$
a.5%X Work Completed..............................................$
b.0%X Stored Material..............................................$
c.Total Retainage (Line 5.a + Line 5.b).........................................................................................................................................$
6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c)....................................................................................................................$
7. LESS PREVIOUS PAYMENTS.........................................................................................................$
8. AMOUNT DUE THIS APPLICATION....................................................................................................................................$
Contractor's Certification ENGINEER: HAKANSON ANDERSON
Certification: We recommend payment for work and quantites shown.
Date
OWNER: CITY OF OTSEGO
Contractor Signature
By:Date:Date(Owner)
NET CHANGE BY $2,688.75CHANGE ORDERS
(Engineer)
$89,804.51
TOTALS $2,688.75 $0.00 $89,804.51
$0.00
$4,726.55
$4,726.55
Approved Change Orders $315,639.44
Additions Deductions $2,688.75
$2,688.75 $318,328.19
$94,531.06
1
City of Otsego July 2, 2024
Ashwood Park Project Hakanson AndersonVada Contracting, LLC
Through June 19, 2024
The undersigned Contractor certifies, to the best of its knowledge, the following:
(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied
on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior
Applications for Payment;
(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this
Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and
encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens,
security interest, or encumbrances); and
(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not
defective.
7/2/24
7/2/2024
PAY ESTIMATE #1
City of Otsego
Ashwood Park Project
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
1 TREE REMOVALS (INCLUDES GRUBBING)86 EA 183.00$ 15,738.00$ 86 15,738.00$
2 UNDERSTORY CLEARING 1,200 SY 2.30$ 2,760.00$ 1,200 2,760.00$
3 MOBILIZATION 1 LS 11,000.00$ 11,000.00$ 0.5 5,500.00$
4 REMOVE B618 CURB AND GUTTER 40 LF 11.75$ 470.00$ -$
5 SAW CUT CONCRETE SIDEWALK 782 LF 4.55$ 3,558.10$ -$
6 GEOTEXTILE FABRIC, TYPE V, NONWOVEN 873 SY 1.25$ 1,091.25$ 873 1,091.25$
7 SITE GRADING/EXCAVATION 1 LS 18,700.00$ 18,700.00$ 0.75 14,025.00$
8 CONSTRUCTION ENTRANCE 1 EA 1,375.00$ 1,375.00$ 1 1,375.00$
9 6" AGGREGATE BASE, CLASS V 252 TN 34.23$ 8,625.96$ 252 8,625.96$
10 BITUMINOUS MATERIAL FOR TACK COAT 35 GAL 5.50$ 192.50$ -$
11 TYPE SP 12.5 NON WEAR COURSE MIXTURE (2,B)(2" THICK)94 TN 164.00$ 15,416.00$ -$
12 TYPE SP 9.5 WEAR COURSE MIXTURE (2,B)(1.5" THICK)70 TN 189.20$ 13,244.00$ -$
13 6' CONCRETE SIDEWALK (4" THICK)4,580 SF 9.08$ 41,586.40$ -$
14 6" CONCRETE HEADWALL 1 EA 1,000.00$ 1,000.00$ -$
15 ADA RAMP w/ TRUNCATED DOMES 1 EA 1,313.00$ 1,313.00$ -$
16 12" SELECT GRANULAR BORROW 466 TN 25.00$ 11,650.00$ 1,013.55 25,338.75$
17 4" DRAINTILE (HDPE - PERFORATED/SLOTTED)561 LF 10.85$ 6,086.85$ 561 6,086.85$
18 6" DRAINTILE (PVC - SOLID)314 LF 19.55$ 6,138.70$ 275 5,376.25$
19 CONNECT TO EXISTING STORM SEWER 1 EA 1,150.00$ 1,150.00$ -$
20 B612 CURB AND GUTTER 361 LF 35.28$ 12,736.08$ -$
21 TREE PROTECTION / FENCING 1 LS 4,320.00$ 4,320.00$ 1 4,320.00$
22 EROSION CONTROL - SILT FENCE 650 LF 4.50$ 2,925.00$ 732 3,294.00$
23 EROSION CONTROL - INLET PROTECTION 4 EA 250.00$ 1,000.00$ 4 1,000.00$
24 RESTORATION: SEEDED PARK TURF 700 SY 8.52$ 5,964.00$ -$
25 4" CLEAN OUT 6 EA 1,150.00$ 6,900.00$ -$
26 12" NYLOPLAST CATCH BASIN 2 EA 1,891.00$ 3,782.00$ -$
27 TOPSOIL BORROW (LV)50.0 CY 69.25$ 3,462.50$ -$
28 LIGHT FOUNDATION (PER DETAIL)4 EA 1,200.00$ 4,800.00$ -$
29 SHADE CANOPY FOOTING 1 EA 1,025.00$ 1,025.00$ -$
30 BITUMINOUS SURFACING AND STRIPING 270 SY 68.20$ 18,414.00$ -$
31 PARKING LOT STRIPING 180 LF 7.00$ 1,260.00$ -$
32 RECLAIMED WOODCHIP GROUND COVER (NATURE TRAIL)9,000 SF 0.33$ 2,970.00$ -$
BID SCHEDULE "A" Base Bid - Park, Trail & Basketball Court
Page 1 OT729.05_PE
PAY ESTIMATE #1
City of Otsego
Ashwood Park Project
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
33 PLAY CURB INTEGRAL TO CONC. WALK 210 LF 24.52$ 5,149.20$ -$
34 SOLAR LIGHT W/ POLE 4 EA 2,939.00$ 11,756.00$ -$
35 PLAY SAND / FILTER FABRIC 10 CY 100.00$ 1,000.00$ -$
36 NATURE PLAY ELEMENTS 1 LS 15,750.00$ 15,750.00$ -$
37 INTERPRETIVE SIGNAGE 3 EA 1,000.00$ 3,000.00$ -$
38 PLANTING BED PREP(WOOD MULCH + PLANTING SOIL MIX INCIDENTAL)900 SF 3.87$ 3,483.00$ -$
39 PERENNIAL 134 EA 44.00$ 5,896.00$ -$
40 DECIDUOUS SHRUB 48.0 EA 54.00$ 2,592.00$ -$
41 2" DECIDUOUS TREE 4 EA 975.00$ 3,900.00$ -$
42 6' CHAIN LINK FENCE 56 LF 94.60$ 5,297.60$ -$
43 INSTALL MULTI-SPORT GOAL 1 LS 3,400.00$ 3,400.00$ -$
44 PARK SIGN 1 EA 11,000.00$ 11,000.00$ -$
45 INSTALL SALVAGED BOULDERS 30 TN 68.75$ 2,062.50$ -$
304,940.64$ 94,531.06$
ITEM
NO.ITEM DESCRIPTION
ESTIMATED
QUANTITY UNIT
CONTRACT
UNIT PRICE
CONTRACT
AMOUNT
USED TO
DATE EXTENSION
46 BOCCE COURT SURFACE SECTION W/ DRAINTILE 600 SF 12.60$ 7,560.00$ -$
47 BOCCE COURT CURB 140 LF 22.42$ 3,138.80$ -$
10,698.80$ -$
$304,940.64 $94,531.06
$10,698.80 $0.00
$315,639.44 $94,531.06TOTAL
Total BID SCHEDULE "A" Base Bid
BID SCHEDULE "B" Alternate Bid - Bocce Court
BID SCHEDULE "A" Base Bid
BID SCHEDULE "B" Alternate Bid
Total BID SCHEDULE "B" Alternate Bid
BID SCHEDULE "A" Base Bid - Park, Trail & Basketball Court
Page 2 OT729.05_PE
7/2/2024
Aaron Haho