Item 3.6 Well 11 Control Panel Quote and Authorize Procurement and Installation
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier July 8, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.6 – Well 11 Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff is recommending the City Council accept a quote and authorize the procurement and installation of a control
panel and process integration components for Well 11.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Well 11 is Otsego’s newest municipal well, which is located on the West WWTF parcel. A test well was initiated in 2023,
which successfully found water within the Tunnel City Wonewoc (TCW) aquifer. The expected capacity of Well 11 based
upon the test well pumping is 400 gallons per minute.
A control panel is required for its operations to support well equipment, monitoring and electrical needs. This is a
free-standing, outdoor-rated cabinet with a large list of equipment defined within the bill of materials. AE2S Engineering
provided specifications and sought quotes from vendors. Integrated Process Solutions Inc (IPS) provided the sole quote
for the project within the Engineering estimates including freight totaling $105,944.00.
IPS has worked with Otsego on many panels and integration projects with an excellent standard of practice of
workmanship and communication. IPS is also the panel supplier for the in-progress West WWTF construction. Control
Panels remain long lead items; this quote requires panel delivery by March 1, 2025. Submittals, drawings, factory testing,
and Owners Manuals are provided with a standard one-year warranty for all equipment. A subsequent quote package
will be sent to electrical installation contractors for the on-site installation work, which will include installation of the
control panel supplied by IPS.
Staff and Engineering provide recommendations to accept the quote for panel procurement.
SUPPORTING DOCUMENTS ATTACHED:
• Quote: Integrated Process Solutions, Inc.
• Recommendation for Award
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept a quote and to authorize Integrated Process Solutions, Inc. for the procurement and installation of a
control panel and process integration components for Well 11 in the amount of $105,944.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes
Service Centers: Bemidji MN, Big Lake MN, Farmington MN, Clearwater MN, Watertown SD, West Bend WI, Merrill WI
Date: July 1st, 2024
Project: Well No. 11 Panel
Project Engineer: AE2S – Maple Grove, MN office
Project Location: Otsego, MN
Bid Date: July 1st, 2024 @ 2:00 CDT
IPS Project: J002584
Integrated Process Solutions, Inc. is pleased to provide the following proposal for the above referenced project following
the specification sections and attached Bill-of-Material. Our proposal is based on all specified hardware and services as
specified, we take no exceptions to the specifications and acknowledge 0 addendums.
Division 40 – Process Integration
Section 40 61 13 – Process Control System General Requirements
Section 40 61 21 – Process Control System Testing
Section 40 63 13 – Process Control Panels and Hardware
Section 40 63 43 – Programmable Logic Controllers
Section 40 70 01 – Instrumentation General Requirements
Section 40 72 00 – Level Measurement
Section 40 73 00 – Pressure Measurement
Section 40 74 00 – Temperature Measurement
* Section applicable only to Control Panels, and Instrumentation equipment noted in this proposal.
This proposal is valid for 30 days from the date above and is subject to change after the indicated date.
Thank you for the opportunity to provide this proposal for your consideration. Should you have questions, please contact
me at 320-345-1457.
Best regards,
Ryan Sauerer
Integrated Process Solutions, Inc.
Well No. 11 Control Panel
Otsego, MN
Bill-of-Materials
Otsego Well No. 11
1. Well Control Panel as Specified and Shown in the Electrical Drawings
a. (1) Well Control Panel – Control Panel will Look Exactly like Otsego Well #9 Control Panel
i. NEMA 4X, Stainless Steel Freestanding Double Sided Enclosure with Associated Sub Panel
ii. Enclosure Stainless Steel Air Conditioner
iii. Enclosure Carbon Steel Inner Swing Doors
iv. Enclosure 12” Leg Kit with Louvered Skirting
v. UL698A Listed Enclosure
vi. 400A/3P Main Circuit Breaker
vii. Enclosure 400W Heater - One for Each Side of the Enclosure
viii. Enclosure Working LED Lights – One on Each Side Of the Enclosure
ix. Enclosure 480V Surge Protection Device
x. Enclosure Phase Monitor
xi. Motor Circuit Protector
xii. Sinwave Output Filter
xiii. 125HP Ultra-Low Harmonic ABB VFD
xiv. Pump Protection Module - Provided by Pump Suppliers
xv. Incoming 120V Surge Protection Device
xvi. 5kVA Control Power Transformer
xvii. (2) 24VDC Power Supply
xviii. Opticom Fiber Patch Panel – Fiber Termination by Others
xix. LC-to-LC Fiber Jumper Between Fiber Patch Panel & Ethernet Switch
xx. 1000VA UPS with Industrial Relay Card
xxi. Allen Bradley CompactLogix PLC with Associated Remote I/O Modules as Shown on E604
xxii. Allen Bradley 6” Operator Interface Standard
xxiii. Ambient Air Temperature Transmitter
xxiv. 10-Port Managed Ethernet Switch
xxv. LED Pilot Devices Mounted on the Inner Swing Door
xxvi. Required Terminal Blocks and Terminal Block Jumpers
xxvii. Required Fuse Holders and Fuses
xxviii. Required Grounding Equipment
2. Instrumentation as Specified and Shown in the Electrical Drawings
a. (1) Submersible Level Transducer – Cable Length Determined During Design
Project Spares
1. Project Spares as Specified and Shown in the Electrical Drawings
a. (6) Spare Pilot Device LEDs of Each Type Used
b. (6) Spare Fuses of Each Type Used
c. (1) Allen Bradley CompactLogix PLC Processor
d. (1) Allen Bradley CompactLogix Digital Input Module
e. (1) Allen Bradley CompactLogix Analog Input Module
f. (1) Allen Bradley CompactLogix Analog Output Module
Our Price for the Bill-Of-Materials Above is $105,944.00, Excluding Taxes. Freight Is Included.
General Services and Exclusions
1. General Services
a. Complete submittals and system drawings.
b. Panel fabrication & UL listing.
c. Factory testing of control panels.
d. O&M manuals.
e. Standard one-year warranty for all equipment, with extended warranty for items as detailed in individual
product specifications.
f. Delivery of equipment to the jobsite (unloading by others).
2. Exclusions
a. Any mounting equipment or hardware for the control panels.
b. Any PLC, OIT, or HIM programming services.
c. Any SCADA programming services.
d. Any conduits between control panels and field devices.
e. Any demolition of any equipment whatsoever.
f. Any fiber optic cable or fiber optic terminations.
g. Any programming of any OEM provided equipment.
h. Any disconnects for any electric actuators.
i. Any generators or generator receptacles.
j. Performance, payment, or equipment bonds.
k. Permits of any kind.
l. Installation materials such as equipment racks, mounting hardware, brackets, stands, or hangers,
unless specifically noted in this proposal.
m. Conduit and wire.
n. Control wiring external to equipment included in this proposal.
o. Terminations of field wiring in control panels or at the field device.
p. Cable raceways.
q. Demolition of equipment.
r. Equipment pads.
s. Ground resistance testing.
t. Electrical studies or third-party testing.
u. Junction boxes, unless specifically noted in this proposal.
v. Field Wiring.
w. Mechanical Installation.
x. Pumps, Piping, and Fittings.
y. Valves, unless specifically noted in this proposal.
z. Heating, ventilating, and air conditioning equipment or temperature controls.
July 2, 2024
Mr. Kurt Neidermeier
Utility Manager
City of Otsego
13400 90th St. NE
Otsego, MN 55330
Re: Recommendation for Notice of Award
Well 11 Control Panel
City of Otsego, Minnesota
Dear Mr. Neidermeier:
Pursuant to the authority of the Otsego City Council and following proper legal advertisement, the
quote opening for the Well 11 Control Panel Package was conducted on Monday, July 1, 2024 at
2:00 PM through electronic email quote process offered privately to two (2) equipment
manufacturers deemed capable of performing the work. A total of one (1) sealed quote was
received for the project. The one quote submitted was completed in accordance with the project
manual.
The quote received was a total price of $105,944 as a comparison of the quote received the
Engineer’s opinion of probable cost for the project was $120,000. Based on a review of the quote
received and pending City official’s acceptance of the contract price, Advanced Engineering and
Environmental Services, Inc. (AE2S) recommends that the City award a contract to Integrated
Process Solution, Inc for Otsego’s well 11 control panel equipment. Integrated Process Solution,
Inc was the lowest responsive and responsible quote for the combined Lump Sum Base bid price
of $105,944.
AE2S truly appreciates the opportunity to be able to continue working with the City of Otsego on
this important project for the City. Should you have any questions or comments please feel free
to contact me.
Sincerely,
Mark Ruda, PE
Senior Project Engineer
AE2S