01-10-11 CCITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
JANUARY 10, 2011
7:00 PM
1. Mayor Jessica Stockamp will call the meeting to order.
Mayor Stockamp called the meeting to order at 7 PM.
Roll Call: Mayor Jessica Stockamp; Councilmembers: Vern Heidner, Dan Scharber, Tom
Darkenwald and Doug Schroeder.
Staff: Mike Robertson, City Administrator; Tami Loff, City Clerk; Gary Groen, Finance Director;
Daniel Licht, City Planner; Ron Wagner, City Engineer; and Andy MacArthur, City Attorney.
Pledge of Allegiance: Mayor Stockamp led in the Pledge of Allegiance.
City Clerk Loff swore in City Council members Tom Darkenwald, Doug Schroeder and Vern
Heidner.
2. Consider agenda approval.
CM Heidner motioned to approve as written. Seconded by CM Scharber. All in favor.
Motion carried.
3. Consider the following minutes.
3.1. December 13, 2010 City Council Meeting.
CM Heidner motioned to approve as written. Seconded by CM Schroeder. All in favor.
Motion carried.
4.. Open Forum: (5 minute limit)
Kurt Shermer, 9305 O'Brian Avenue, representative of Otsego River Riders Snowmobile Club.
Mr. Shermer said they have seminars scheduled for mid October at the Holiday Inn. They are
expecting around 200 people to attend.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Received November 10, 2010 Parks & Rec Commission Minutes.
5.3. Received November 9, 2010 Police Commission Minutes.
5.4. Approve 2011 Garbage Hauling Licenses.
5.5. Approve Resolution 2011-01 adopting an official newspaper.
5.6. Approve Resolution 2011-02 establishing depositories for city funds.
5.7. Received November 9, 2010 HPC Minutes.
CM Scharber motioned to approve. Seconded by CM Heidner. All in favor. Motion
carried.
6. Unfinished Business.
CM Heidner asked for an update from the Truth in Taxation meeting regarding the three residents.
Finance Director Groen said regarding Mr. Ibling his value had gone up and he did experience an
increase because of some remodeling he had done.
City Administrator Robertson said with Otsego Auto Care it was their second year of two to bring
the property to full evaluation. He spoke with the County Assessor,and they have talked to both
Otsego Auto Care and John Holland regarding his property.
City Council Meeting 3anuary 10, 2011. Page 2.
7. Public Works.
City Engineer Wagner said he spoke with Public Works Supervisor Belair who asked him to relay
that Elk River Utilities have been working on the lights at CSAH 42:and 85'h Street. They had fixed
the lights once but then it stopped working again, there is a disconnect on the power and it should
be fixed soon. Also, the county adjusted the sensitivity of the sensors on those stop lights.
8. Daniel Licht, City Planner.
8.1. Amendment of Section 21-7-18 of the Subdivision Ordinance
regarding park and trail dedication requirements.
City Planner Licht reviewed the Planners report. The Planning Commission held a Public Hearing
to consider changes in the Park and trail dedication fee for 2011,
CM Scharber motioned to approve Ordinance 2011-01 amending the Subdivision
Ordinance of the City of Otsego pertaining to Park and Trail Dedication. Seconded by
CM Heidner. All in favor. Motion carried.
8.2. Wright County Trail & Bikeway Plan.
City Planner Licht said this is just an update. Wright County has initiated a planning effort for
the County trail system to plan long term. The process just started and City staff will be working
to provide Wright County information on the sidewalks, trails and future trails in Otsego. Wright
County will be holding meetings in the early part of 2011. Staff recommends that the Parks and
Recreation Commission appoint at least one member to attend the meetings to represent
Otsego.
8.3. Snowmobile Map Amendment.
City Planner Licht reviewed the Planners report.
CM Scharber motioned to approve Resolution 2011-05 amending the designated
area for operation of snowmobiles within the City of Otsego. Seconded by CM
Heidner. All in favor. Motion carried.
9. Ron Wagner, City Engineer.
9.1. Consider approving Sidewalk Polick,
City Engineer Wagner reviewed. A policy has been developed to direct staff in determining the
correct course of action*in repairing or replacing sidewalks throughout the City.
Mayor Stockamp asked for a copy of the attached map to go to the Parks and Recreation
Commission.
CM Heidner said at the Public Works Subcommittee there was discussion that if the homeowner
caused the damage that they would be responsible and he doesn't see that in the Policy. City
Planner Licht said that language can be added under D.
CM Heidner motioned to approve Resolution 2011-03 adopting a sidewalk and trial
maintenance Policy with addition under item D. Seconded by CM Scharber. All in
favor Motion carried.
9.2. Discussion of Region 7W Federal Funds.
City Engineer Wagner reviewed. City Administrator Robertson, CM Darkenwald and City
Engineer Wagner went to the County last week to discuss 70th street. A change in Functional
Classification is needed for 70th street to be eligible for a Federal Grant. The County Engineer
was in favor of expanding the project to include reconstruction of 70th Street between CSAH 19
and MacIver Avenue. This would allow 70th Street to become CSAH 37 and a minor arterial.
Existing CSAH 37 would have to be turned back to 3 cities (Otsego, Albertville, and St. Michael).
The County board expressed reluctance to go forward with this as no agreement is in place
where the cities would be willing to accept the turn back of existing CSAH 37. The board is in
City Council Meeting January 10, 2011. Page I
support of the project and Otsego's request for a functional classification change of 70th street
from local to major collector. MNDOT will not approve any more Functional Classifications to
major collector without taking some off. This is due to the fact the Region is already over its
target % for major collectors.
CM Darkenwald asked if DOT has the final say on what goes. City_ Engineer Wagner said if DOT
doesn't approve it will not move thru.
CM Darkenwald going ahead with 70th Street we were just trying to see if we can get Federal
Aid. CM Heidner said regarding 70th Street project we are just exploring and are not sure if
there will be a road this year or 5-10 years from now. Mayor Stockamp said she would like set
up a workshop with affected residents. City Engineer Wagner said he is going to have feasibility
report ready in February and then can set up meeting after that. Mayor Stockamp said add to
the first meeting in February to set up workshop with residents.
10. Andrew MacArthur, City Attornex.
City Attorney MacArthur sent out default letter to the banks regarding Waterfront East. Staff will
be meeting with them this Thursday to discuss drawing the Letter of Credit.
City Attorney MacArthur said a draft letter regarding the Hospital District has been sent to
Senator Amy Koch.
11. Council.Items.
11.1. City Council Subcommittees & Liaison Appointments.
CM Darkenwald motioned to approve. Seconded by CM Schroeder. All in favor.
Motion carried.
11.2. Appoint Deputy Mayor.
CM Darkenwald motioned to appoint CM Heidner. Seconded by CM Scharber. All in
favor. Motion carried.
11.3. 2011 Elk River Fire Contract.
City Administrator Robertson reviewed. City Attorney MacArthur said he had some suggested
changes.
CM Scharber asked if there was a problem with the 5 yr contract. City Administrator said no just
with the automatic yearly increase.
Finance Director Groen said the cost for 2011 Elk River Fire was already included in the budget.
Can he go ahead and put it on claims list for next meeting. City Council said yes it needs to be
paid or there is no service. Staff was directed to bring back to the City Council an updated
contract.
11.4. Appointment of Advisory Commissioners.
Mayor Stockamp said to hold onto until after the Police Commission this week she would like to
check on who is the alternate.
Mayor Stockamp motioned to approve Resolution 2011-04 (hold until after Police
Commission Meeting). Seconded by CM Schroeder. Motion carried 4-0. CM Scharber
stepped away.
12. Mike Robertson, City Administrator.
City Administrator Robertson said the new City Council email is set up.
13. Gary Groen, Finance Director.
No items.
City Council Meeting January 10, 2011. 'Page 4.
14. Tami Loff, City Clerk.
No items.
15. Adjourn by 10 PM.
CM Darkenwald is going to set up a meeting with our Senator Amy Koch and our Representative
Joe Macdonald.
Mayor Stockamp asked staff to set up a an Otsego Creek meeting with Albertville in February.
Mayor Stockamp said she would like to set up a Workshop with Albertville regarding the CSAH
19 project sometime in February here at Otsego City Hall. The City Council choose February 28
or March 7.
CM Scharber motioned to adjourn. Seconded by CM Darkenwald. All in favor. Motion
carried. Adjourned at 7:51 PM.
Mayor Jessica Stockamp
ATTEST:
Tam! Loff, City Clerk