2024.07.08 City Council Meeting MinutesOTSEGO CITY COUNCIL MEETING
MONDAY, DULY 812024
7:00 PM
OTSEGO PRAIRIE CENTER
Call to Order:
Mayor Stockamp called the meeting to order at 7:00 PM.
Roll Call:
Mayor Jessica Stockamp and Councilmembers: Brittany Moores, Tina Goede, Jeff Dahl, and
Ryan Dunlap. City Staff: City Administrator/Finance Director Adam Flaherty, Assistant City
Administrator/Human Resources Sabrina Hille, Parks and Recreation Director Nick Jacobs,
Emergency Services Director Daryl Rausch, City Engineer Ron Wagner, City Planner Daniel Licht,
City Attorney Dave Kendall, and City Clerk Audra Etzel.
Pledge of Allegiance:
Mayor Stockamp led in the Pledge of Allegiance.
1. Open Forum:
Mayor Stockamp opened the Open Forum at 7:01 PM. No one from the public spoke.
Mayor Stockamp closed the Open Forum at 7:01 PM.
2. Consider Agenda Approval:
CM Dunlap requested to add discussion of retention of City Council meeting videos as Item 7.1.
CM Dunlap motioned to approve the agenda as amended, seconded by CM Dahl. All in favor.
Motion carried 5-0.
3. Consent Agenda.
3.1 Approve Claims List.
3.2 Approve City Council Meeting Minutes.
A. June 24, 2024 Meeting.
3.3 Approve City Council Special Compensation for June 2024.
3.4 Approve Pay Application #23 for the West WWTF Improvements Phase 1 Project.
3.5 Approve Pay Application #1 and Change Order for the Ashwood Park Prolect.
3.6 Accept Quote and Authorize Procurement and Installation — Well 11 Control Panel.
3.7 Adopt Resolution 202447 Appointing Election Judges for the 2024 Elections.
3.8 Call for a Special Meeting on August 7, 2024, at 1:OOPM — Draft General Fund Budget
Review.
CM Dunlap motioned to approve the consent agenda as written, seconded by CM Dahl. All in
favor. Motion carried 5-0.
Page 1 of 5
MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
J U LY 8, 2024
4. Planning:
4.1 Costco:
A. Presentation by City Planner.
BeConsider Approval of a Final Plat, Conditional Use Permit, and Site & Building
Plans.
City Planner Licht reviewed the staff report and presentation.
Costco representative Stephen Cross agreed with the staff report and was present to answer
questions. Also, in attendance representing Costco was Adam Burghdorr.
Mayor Stocl<amp asked about the 24-hour motor fuel access. City Planner Licht said the 24-
hour access is written in to allow Costco the flexibility should they choose in the future to have
24-hour motor fuel access for their members.
CM Moores asked about the loading times for Costco. Mr. Cross said their operations are
typically done before the stores open, trucks start arriving around 5am to about 9:30am. CM
Moores questioned the proposed fuel pump expansion. Mr. Cross said their plans show
additional grow to the south to add more fuel pumps. CM Moores inquired about Costco's
experience working in the community. Mr. Cross said it has been great working with the City
and County.
CM Dunlap asked about the fuel pump shut-off location. Mr. Cross said the fuel pump shut-off
is located south of the fuel pumps; at this time the fuel will not be 24-hour access. CM Dunlap
questioned if Wright County has issued additional comments regarding the layout. City Planner
Licht said Wright County has agreed with the preliminary layout at this time.
CM Goede asked if the store will open in Fall of 2025. Mr. Cross said it depends on the
completion of the County road improvements. City Planner Licht noted the main access routes
are the main concern at this point, Wright County is coordinating with federal and state
agencies involved for approval of the road improvements.
CM Moores motioned to approve a final plat of the Costco Addition, a Conditional Use
Permit, and Site &Bung Plans for Lot 1, Block 1, Costco Addition, subject to the
stipulations listed by the Findings of Fact and Decision as presented, seconded by CM Goede.
CM Dunlap has concerns regarding traffic generated by this project and respective future
maintenance costs impacting the property tax levy. CM Dunlap provided estimated numbers of
additional traffic to be generated by this development and requests the plan be reworked.
Voting in favor; Stockamp, Dahl, Goede, and Moores. Voting against; Dunlap. Motion carried
Page 2 of 5
MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
J U LY 8, 2024
5. Parks and Recreation:
5.1 Carrick's Landing Parl< Improvements:
A. Presentation by Parks and Recreation Director.
Bt Consider Adopting Resolution 202448 Accepting Bids and Awarding Contract.
Parks and Recreation Director Jacobs reviewed the staff report.
CM Dunlap asked about the price difference for the prevailing wage and why the other bids did
not increase. City Engineer Wagner said the other bids may have already included the
prevailing wage.
CM Dahl motioned to adopt Resolution 2024-48 Accepting Bids and Awarding Contract to
Vada Contracting, LLC of Cokato Minnesota for the Carrick's Landing Park Improvements
Project, City Project 24-06 in the amount of $458,702.01, seconded by CM Goede. All in
favor. Motion carried 5-0.
City Engineer Wagner noted the completion date did not change.
6. Administration:
6 1 Approve Economic Development Authority Commissioners Compensation for June 2024.
City Administrator/Finance Director Flaherty reviewed the staff report.
CM Dunlap asked about City Council approving Economic Development Authority approval
process. City Administrator/Finance Director Flaherty said the discussion is not about whether
to compensate the Commission Members, staff is looking for direction to fund the expenditure;
staff would most lil<ely follow the same process for future meetings. CM Dunlap questioned
expenses from the General Fund Budget for economic development. Flaherty reviewed the
budgeted items within the economic development department that total $15,310.
CM Dunlap does not feel the City Council has the authority to authorize the funds. Flaherty said
the statute states it is paid from the budget of the Economic Development Authority, which
would be incorporated within the City's general fund. Flaherty added this is the most common
practice and the League of Minnesota Cities handbook on Economic Development Authorities
does outlines this is the most common way; Wright County also does this operating an account
within their general fund.
The City Council discussed and the majority agreed to account for the funds from the City's
General Fund Economic Development Budget.
CM Dahl motioned to approve EDA Commissioners Compensation for June 2024, with funding
provided by the Economic Development department budget within the General Fund,
seconded by CM Moores.
Page 3 of 5
MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
J U LY 812024
CM Dunlap does not feel the EDA has the authority to spend the funds and will not support the
motion.
Voting in favor; Stockamp, Dahl, Goede, and Moores. Voting against; Dunlap. Motion carried
4-1.
7. City Council Reports and Updates:
7.1 Discussion Regarding Deleted YouTube Videos.
CM Dunlap said he was surprised when videos of City Council meetings were deleted from
YouTube and questioned if it was done intentionally. Flaherty said staff was following the
General Records Retention Schedule for Minnesota Cities regarding audio/video recordings,
which is to retain for three months after minutes are approved. City Attorney Kendall said he
recommends the City be consistent and follow the adopted retention schedule.
CM Dunlap did research on how long other cities Keep their City Council meetings available on
YouTube and listed over 20 cities that keep their videos available longer. City Attorney Kendall
said he is unaware why other cities keep videos available longer, noting they may have not
adopted the records retention schedule, or how they interpret the records retention schedule.
City Attorney Kendall stated the minutes are the official record.
The City Council discussed the storage and use of YouTube. The City Council directed City
Attorney Kendall to research how other City's handle retention of their videos on a YouTube
Account,
CM Dahl requested to have an annual EDA meeting. Flaherty said prior to the pandemic the
EDA held an annual meeting.
Mayor Stockamp said NorthStar Regional has offered to host the next Public Safety Commission
and has invited the City Council to attend.
CM Goede asked to move the flags from behind the dais so their backs are not turned to the
audience during the pledge of allegiance. The City Council is open to options.
CM Goede asked if the Communication Specialist would be able to include business information
on the website. CM Dunlap added there also used to be a development map available.
Assistant City Administrator/Human Resources Hille said the Communications Specialist is
currently working on adding information to the website. CM Moores suggested developments
can put up a sign during development. City Planner Licht said staff can askthe developers.
8. Staff Reports and Updates:
City Planner Licht said a public hearing has been scheduled for July 15th Planning Commission
meeting.
Page 4 of 5
MINUTES OF THE CITY OF OTSEGO REGULAR CITY COUNCIL MEETING
J U LY 812024
City Engineer Wagner said a developer has completed their water and sewer infrastructure that
provides services to the fire station property.
9. Adjourn.
CM Goede motioned to adjourn at 8@04 PM, seconded by CM Dahl. All in favor. Motion
carried 5-0.
City of Otsego:
ATTEST
a t
Audra Etzel, City Clerk
Jessl�a Stocl<amp, Mayor
Page 5 of 5