02-13-06 CCOTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
February 13, 2006
6:30 PM
6:30 PM EDA MEETING
1. Mayor Larry Fournier will call the meeting to order.
Roll Call:
Pledge of Allegiance:
2. Consider agenda approval.
3. Consider the following minutes.
3.1. January 23, 2006 Council Meeting.
4. Open Forum: (5 minute limit) ,
4.1. Special presentation: PeopleService.
4.2. Bonestroo Engineering- Change Order No.2
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Pay Request #5 to Oertel Architects for $51,260.00
Otsego Public Works Study. 11
5.3. Approve payment $26,068.73 to Bonestroo for WWTF.
5.4. Approve payment $219,551.00 to Bonestroo for East WWTF.
6. Public Works.
6.1. Otsego Creek Update.
6.2. Consider purchase of City hall Emergency Generator.
7. Dan Licht, City Planner.
7.1. Final Plat approval for Featherwind Farms.;
8. Ron Wagner, City Engineer.
8.1. Approve plans & specs for Riverwood National Forcemain.
8.2. Kadler Ave. Traffic Study Cost Estimate. I
9. Andrew MacArthur, City Attorney
9.1. Resolution Approving Amount of Donations- D & Y.
9.2. Approve Oertel Contract.`
10. Council Items.
10.1. Approve Plans & Specs for 2006 Park Imp Movements.
10.2. Set time to interview Commission Applicants.
11. Mike Robertson, City Administrator. '
11.1 Discussion of revised Personnel Policy.
12. Judy Hudson, City Clerk.
13. Adjourn by 10 PM.
Open Forum. If you have any questions, comments orlinformation regarding an
item not on the agenda, please step forward to be recognized by the Mayor
during the "Open Forum" item on the agenda. Please state your name and
address for the record. All comments are appreciated. I
Consent Agenda Items: Are considered to be routine Viand non -controversial by
the Council and will be approved by one motion. There will be no separate
discussion of these items unless a Councilmember, Staff member, or Citizen so
requests, in which case the item will be removed fromi the consent agenda and
considered in its normal sequence on the agenda.
The City Council has been provided background information for agenda items in
advance by staff and appointed commissions, committees and boards. Decisions
are based on this information, as well as City policy, practices, input from
constituents and a Councilmember's personal judgment.:
The next regular City Council Meeting will be held on Monday, February
27, 2006, 6:30 PM at Otsego City Hall.
ITEM 3-1
OTSEGO CITY COUNCIL MEETING
OTSEGO CITY HALL
February 13, 2006
6:30 PM
1. Mayor Larry Fournier will call the meeting to order.
Mayor Fournier called the meeting to order at 6:30 PM.
Roll Call: Mayor Larry Fournier; Councilmembers: Vern Heidner, Dan Scharber,
Jessica Stockamp and Mark Thorsted.
Staff: Mike Robertson, City Administrator; Judy Hudson, City Clerk; Andrew MacArthur,
City Attorney; Dan Licht, City Planner; Ron Wagner, City Engineer and Brad Belair,
Public Works Director.
Pledge of Allegiance: Mayor Fournier led in the Pledge of Allegiance.
2. Consider agenda approval.
Mayor Fournier requested to add under Item 11.2. Update on employee hiring; add
Item 8.3. 62nd and Quale Avenue Street Project; add Item 10.3. Set City Council
Workshop. Mike Robertson requested to add Item 11.3:, Darkenwald Land Exchange
and remove Item 10.1. Andy MacArthur requested to add under Item 8.4. Resolution
to approve the turn backs and to remove Item 9.1.
CM Scharber motioned to adopt the City Council Agenda as amended.
Seconded by CM Heidner. All in favor. Motion carried.
3. ' Consider the following minutes.
3.1. January 23, 2006 Council Meeting.
CM Scharber noted a correction with the price of the City Vehicle on Page 2, Item 10.2.
CM Scharber motioned to approve the January 23, 2006 Council Meeting
minutes as corrected. Seconded by CM Heidner.
Voting For the Motion: Mayor Fournier, CM Heidner, CM Scharber and CM
Thorsted.
Abstained: CM Stockamp (wasn't in attendance).
Motion carried.
4. Open Forum: (5 minute limit)
4.1. Special presentation: People Service.
Kurt Neidermeier presented an award to the City Council for the West Wastewater
Treatment Plant. This award was for design fitting into the community and for
innovation in process control. Mr. Neidermeier will hang this award in, the West
Wastewater Treatment Plant.
4.2. Bonestroo Engineering- Change Order No.2
Karen Cavett, Engineer with Bonestroo, went over Change Order No. 2. (Items 1 and 2
were approved at the 01-23-06 City Council Meeting).
CM Heidner motioned to approve the balance of Change Order No. 2 (Items
3, 4 and 5). Seconded by Mayor Fournier. All in favor. Motion carried.
City Council Meeting of February 13, 2006. Page 2.
Bill Altman, Quale Avenue. Mr. Altman was in attendance regarding the proposed 62nd
and Quale Avenue Improvement Project. He was questioning if sewer and water should
be put in at the same time this construction project would be done. He was also
concerned with a low lying area across from his home which has an existing drain and
creates a sink hole in his yard. Ron Wagner explained that if the residents wanted it in
the future, sewer and water could be put in the boulevard rather than under the street.
Mr. Wagner will also check into the sink hole and see if it can be corrected if the project
is ordered.
t:
Mr. Altman said that he has heard that the majority of residents want this project to go
forward.
Ron Black, Heritage Commission Member, updated the Council on the Peavey House.
He will continue to check into transitional housing and will get back to the Council.
5. Consent Agenda. (Non -controversial items).
5.1. Approve Claims List.
5.2. Approve Pay Request #5 to Oertel Architects for $51,260.00
Otsego Public Works Study.
est
Morrie Kallman, Field Inspector for Bonestroo, updated the Council on the construction
of the East WWTF.
CM Heidner motioned adoption of the Consent Agenda. Seconded by CM
Scharber. All in favor. Motion carried.
6. Public Works.
6.1. Otsego Creek Update.
Brad Belair updated the Council on the Otsego Creek Cleanup and other projects his
department is working on.
Kurt Neidermeier went over the costs. The Council directed him to get more quotes.
7. Dan Licht, City Planner.
7.1. Final Plat approval for Featherwind Farms.
Dan Licht presented the Planner's Report. The biggest issue to address at this time is
the requirement for curb and gutter. Mr. Licht recommended tabling this Final Plat to
February 27th to give time for staff to finalize everything. Mr. Wagner agreed as he
also needs additional time to review the construction plans he just received.
Brain Johnson, Project Engineer, discussed the drainage and street plans. He designed
the subdivision so that driveways are the high points with a maximum depth of the
ditches at 2 feet on the majority of the lots. There would be only 10 culverts on the 62
lots. Majority of homes have been moved deeper than theMrequired 35 ft setback. The
ditch slopes have been minimized also. Crushed limestone shoulder is proposed. With
these changes he feels that curb and gutter wouldn't be needed.
City Council Meeting of February 13, 2006. Page 3.
Brad Belair doesn't support the limestone shoulders as ;they would need continued
maintenance.
CM Heidner supports curb and gutter in front of all the homes. The City's past
experience with surmountable curb and ditches is that people drive over them and also
that residents want the curb for appearance.
Brain Johnson suggested a wide piece of concrete placed next to the, shoulder so
residents can plant grass up to it. '
Mayor Fournier and CM Scharber also stated support for the curb and gutter.
Mayor Fournier motioned to table the Final[ Plat for Featherwind
Development subject to Staff review. Seconded by CM Scharber. All in favor.
Motion carried. it,
8. Ron Wagner, City Engineer.
8.1. Approve plans & specs for Riverwood National Forcemain.
Ron Wagner went over the plans.
CM Heidner motioned to adopt Resolution 2006 07 approving Plans and
Specifications and ordering advertisement for bids for the construction of
Improvement Project No. 06-11 Kadler Avenue Force Main. Seconded by CM
Stockamp. f
Voting For the Motion: Mayor Fournier, CM Heidner, CM Stockamp and CM
Thorsted.
Voting Against the Motion: CM Scharber.
Motion carried four (4) to one (1).
8.2. Kadler Ave. Traffic Study Cost Estimate,
Ron Wagner went over the need and costs for this traffic study.
Mayor Fournier motioned to direct the City Engineer to proceed with the
Kadler Avenue Traffic Study. Seconded by CM Heidner. All in favor. Motion
carried.
The Council discussed that this study will be needed for future transportation plans and
that the funding will come out of the Capital Improvement Fund.
8.3. Quale and 62nd Street J;
CM Scharber motioned to adopt Resolution 2006-08 receiving report on
Improvement of 62nd Street from Quam Avenue NE to cul -d -sac, and Quale
Avenue NE from 62nd Street to 65th Street. Seconded by CM Stockamp. All
in favor. Motion carried.
CM Heidner motioned to adopt Resolution 2006-09 calling a Public Hearing
on the Improvement of 62nd Street from Quam Avenue NE to cul -d -sac, and
Quale Avenue NE from 62nd Street to 65th Street for March 15th, 2006 7 PM.
Seconded by CM Thorsted. All in favor. Motion carried.
Street at Trunk Highway 101.
Andy MacArthur and Ron Wagner went over the requirements.
1..
City Council Meeting of February 13, 2006. Page 4.
CM Heidner motioned to adopt Resolution 2006-1�0 approving turn back of
Quam Street, 62nd Street and 65th Street at Trunk Highway 101. Seconded
by CM Scharber. All in favor. Motion carried.
9. Andrew MacArthur, City Attorney
9.1. Resolution Approving Amount of Donations- D & Y.
This item was removed from the agenda. 't
9.2. Approve Oertel Contract.
Mr. MacArthur went over the contract.
CM Thorsted motioned to approve the contract with the City Attorney's
recommended changes. Seconded by CM Stockamp. All in favor. Motion
carried.
10. Council Items.
This item was removed from the agenda.
10.2. Set time to interview Commission Applicants..
The Council agreed on March 13 at 5:45 PM.
10.3. Set Council Workshop
The Council agreed on March 15, 2006 at 5:30 PM for the City Council Workshop to
review the City Employee Manual and Water and Sewer Billing.
is
11. Mike Robertson, City Administrator.
11.1 Discussion of revised Personnel Policy.
Will discuss at Workshop on March 15, 2006.
11.2. Update of staffing at City Hall.
Mike Robertson reported that the part-time building'secretary interviews were
conducted today and a candidate has been selected for the position.
The application period for the building inspector position is open until February 23,
2006 at 4:30 PM.
11.3. Land exchange.
Mike said that Tom Darkenwald approached him if the City would be interested if Clem
Darkenwald donating land to the City in exchange for a reduction of WAC and SAC
Fees. The City would donate this land to MnDOT. Council directed Mike and Andy to
begin discussions with Tom.
12. Judy Hudson, City Clerk.
Judy updated the Council on the City Hall improvements which will happen over the
next two weeks. Judy also updated the Council on the HAVA requirements for the 2006
Elections and that the new voting booths have been received.
City Council Meeting of February 13, 2006. Page 5.
13. Adjourn by 10 PM.
CM Scharber motioned to adjourn. Seconded by CM Stockamp. All in favor.
Motion carried.
Meeting adjourned at 9:23 PM.
Mayor Larry Fournier
ATTEST:
Judy Hudson, City Clerk/City Adm.