Item 3.8 Well 11 Electrical Equipment Installation Quotes and Authorize
Request for
City Council Action
DEPARTMENT INFORMATION
ORIGINATING DEPARTMENT REQUESTOR: MEETING DATE:
Utilities Utility Manager Neidermeier August 12, 2024
PRESENTER(s) REVIEWED BY: ITEM #:
Consent City Administrator/Finance Director Flaherty 3.8 – Well 11 Project
STRATEGIC VISION
MEETS: THE CITY OF OTSEGO:
Is a strong organization that is committed to leading the community through innovative communication.
X Has proactively expanded infrastructure to responsibly provide core services.
Is committed to delivery of quality emergency service responsive to community needs and expectations in a
cost-effective manner.
Is a social community with diverse housing, service options, and employment opportunities.
Is a distinctive, connected community known for its beauty and natural surroundings.
AGENDA ITEM DETAILS
RECOMMENDATION:
City staff recommends the City Council accept quotes and authorize Well 11 Electrical Equipment Install.
ARE YOU SEEKING APPROVAL OF A CONTRACT? IS A PUBLIC HEARING REQUIRED?
No No
BACKGROUND/JUSTIFICATION:
Well 11 is Otsego’s newest municipal well, located on the West WWTF parcel. A control panel required for its operations
was approved at the July 8, 2024, City Council meeting. A subsequent quote package was sent to three electrical
installation contractors for the on-site installation of this control panel.
AE2S Engineering provided plans, specifications, sought and received three quotes from three electrical contractors
ranging from $55,947.00 to $62,500.00. Design Electric provided the low quote for the project within the Engineering
estimates of $65,000.00. Funding for this addition is part of Well 11 funds supported within the water project fund.
Design Electric has worked with Otsego Utility projects in the past with an excellent standard practice of workmanship
and communication. Staff and Engineering provide recommendation to accept Design Electric quote for Well 11
Electrical Equipment Installation.
SUPPORTING DOCUMENTS ATTACHED:
• Recommendation of Award
• Quote Tabulation
• Proposal: Design Electric
• Project Cost Summary
POSSIBLE MOTION
PLEASE WORD MOTION AS YOU WOULD LIKE IT TO APPEAR IN THE MINUTES:
Motion to accept quotes and to authorize Design Electric to complete the Well 11 Electrical Equipment Installation in
the amount of $55,947.00.
BUDGET INFORMATION
FUNDING: BUDGETED:
Fund 601 – Water Utility
Yes
August 2, 2024
Mr. Kurt Neidermeier
Utility Manager
City of Otsego
13400 90th St. NE
Otsego, MN 55330
Re: Recommendation for Notice of Award
Well 11 Electrical Equipment Install
City of Otsego, Minnesota
Dear Mr. Neidermeier:
Pursuant to the authority of the Otsego City Council and following proper legal advertisement, the
quote opening for the Well 11 Electrical Equipment install was conducted on Friday, August 2,
2024 at 2:00 PM through electronic email quote process offered privately to three (3) electrical
contractors deemed capable of performing the work. A total of three (3) sealed quote were
received for the project. The three quotes submitted was completed in accordance with the project
manual.
The lowest quote received was $55,947 as a comparison of the quote received the Engineer’s
opinion of probable cost for the project was $65,000. Based on a review of the quotes received and
pending City official’s acceptance of the contract price, Advanced Engineering and Environmental
Services, Inc. (AE2S) recommends that the City award a contract to Design Electric, Inc for
Otsego’s well 11 electrical equipment install. Design Electric, Inc was the lowest responsive and
responsible quote for the combined Lump Sum Base bid price of $55,947.
AE2S truly appreciates the opportunity to be able to continue working with the City of Otsego on
this important project for the City. Should you have any questions or comments please feel free
to contact me.
Sincerely,
Mark Ruda, PE
Senior Project Engineer
AE2S
Otsego Well 11 to WH3 Connection Panel Install
City of Otsego
Otsego, MN
AE2S Project No. 05409-2023-011
Bid Opening Time 2:00 PM CDT Date Friday, August 2, 2024
Contractor Bid receivedGeneral Construction
Base Bid
1 Design Electric, Inc.P $55,947.00
2 Erickson Electric Company, Inc.P $56,370.00
3 Killmer Electric Co., Inc.P $62,500.00
Engineer's Estimate $65,000.00
Mark Ruda, PE
Advanced Engineering and Environmental Services, LLC
Water Tower Place Business Center
6901 E Fish Lake Rd, Suite 184
Maple Grove, MN 55369
Tel: 763-763-5036
Page 1 of 2
PROPOSAL
Design Electric, Inc.
4807 Heatherwood Road
PO Box 1252
St Cloud, MN 56301-56302
COMMERCIAL INDUSTRIAL TRANSPORTATION
PROPOSAL SUBMITTED TO: PHONE DATE
AE2S
8/02/24
STREET JOB NAME
Otsego Well 11
CITY, STATE AND ZIP CODE JOB LOCATION
Otsego MN
FAX DATE OF PLANS ATTN: JOB PHONE
8/02/24 Mark Ruda
We hereby submit specifications and estimates for:
Included
Wire, conduit, and labor
New pad
New bollards
Fiber and feeder to new panel
Install new cabinet
Wire well.
Excluded
Programming of new panel
CP panel by others
Base Bid of $55,947.00
We propose hereby to furnish material and labor – complete in accordance with the above specifications, for the sum of:
See above Dollars $
Payment to be made as follows:
All material is guaranteed to be as specified. All work to be completed in a professional manner
according to standard practices. Any alteration or deviation from above specifications involving extra
costs will be executed only upon written orders, and will become an extra charge over and above the
estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to
carry fire, tornado and other necessary insurance. Our workers are fully covered by Work er’s
Compensation Insurance. Price above is based on standard AGC contract and insurance limits.
We reserve the right to charge for any attorney fees that would be associated with collecting any money
owed on this contract. There is no bond included unless noted otherwise.
Authorized Signature:
Note: This proposal may be withdrawn by us if not
accepted within 30 days.
Page 2 of 2
Phone: (320) 252-1658 www.DesignElect.com Fax: (320) 252-4276
Acceptance of Proposal – The above prices, specifications and conditions are satisfactory and
are hereby accepted. You are authorized to do the work as specified. Payments will be made as
outlined above.
Date of Acceptance: ____________________________________
Signature: ________________________________
Signature: ________________________________
_________
Description As Bid/Actual Cost Projected Cost As-Bid/Actual + Projected CIP Budget
1,350,000.00$
Well #11 Electrical 161,891.00$
Well #11 Drilling and Internals (Traut)388,346.00$
Raw Watermain (Kuechle)217,044.80$
Pumphouse Internals and Electrical upgrades Projected 150,000.00$
Site work at West WWTF (Rice Lake)48,959.00$
Engineer HAA 90,808.62$
Engineering AE2S 106,400.00$
SCADA Integration AE2S Projected 35,000.00$
1,013,449.42$ 185,000.00$ 1,198,449.42$ 1,350,000.00$
Well #11 Cost Summary